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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Minutes of the August 26, 2014 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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08.26.2014 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Karen Knightstep addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the payment of bills totaling $1,293,390.20 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09.02.2014 Funding Report
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09.02.2014 Wire Transfers
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 11 )
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5. |
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To discuss and consider approving a line item transfer for Constable Precinct 4.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Constable Precinct #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss, consider and take appropriate action to approve a line item transfer for the Tax Assessor/Collector's Office for computer software.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the Tax Assessor/Collector:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the County Attorney:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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To discuss, consider and take appropriate action on the approval of a Line Item Transfer for Road & Bridge.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for Human Resources.
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Budget Officer Ashlie Koenig addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Human Resources:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Acknowledge and enter into the official minutes of Commissioner's Court the acceptance of the Master Recycling Plan from Waste Management.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To acknowledge the acceptance of the Master Recycling Plan from Waste Management.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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wastemgmt
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11. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Forms
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REGULAR AGENDA |
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12. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update.
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Senior Director of Infrastructure Bob Daigh invited everyone to the Ribbon Cutting Ceremony for State Highway 195 Phase I (Florence end) at 3:30 p.m. on Tuesday, September 23, 2014. No action was taken on this item. |
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13. |
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Discuss and consider approving Baker-Aicklen & Associates Supplemental #1 to their Professional Service Agreement (PSA) for the CR 170 (SH45 to Pflugerville Loop) Road Bond project.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute a Baker-Aicklen & Associates Supplemental #1 to their Professional Service Agreement (PSA) for the County Road 170 (State Highway 45 to Pflugerville Loop) Road Bond project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Supplemental 1 to Baker-Aicklen PSA for CR 170
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14. |
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Discuss and take appropriate action on a Railroad Crossing Force Account Agreement between Williamson County, Georgetown Railroad Company, and the Texas Department of Transportation relating to the IH 35 Northbound Frontage Road, a Pass Through Financing project in Precinct Three.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the County Judge to execute a Railroad Crossing Force Account Agreement between Williamson County, Georgetown Railroad Company, and the Texas Department of Transportation relating to the Interstate Highway 35 Northbound Frontage Road, a Pass Through Financing project in Precinct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TxDOT Railroad Crossing Force Account Agreement
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COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 10:17 A.M. ON TUESDAY, SEPTEMBER 2, 2014.
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15. |
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10:00am Hold public hearing on FY 2014-2015 proposed tax rate.
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Financial Advisor Dan Wegmiller of Specialized Public Finance Inc. (SPFI) addressed the Court. |
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Attachments: |
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2015 Revenue Estimates
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| COMMISSIONERS' COURT RECONVENED FROM THE PUBLIC HEARING AT 10:28 A.M. ON TUESDAY, SEPTEMBER 2, 2014. |
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16. |
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Acknowledge and ratify the County Judge’s execution of plan implementation documents entitled Aetna EZConnect Secure Transport Agreement in relation to the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration.
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Director of Benefits Administration Shelley Loughrey addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To acknowledge and ratify the County Judge’s execution of plan implementation documents entitled Aetna EZConnect Secure Transport Agreement in relation to the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Aetna EZ Connect Secure Transport Agreement
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17. |
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Discuss, consider, and take appropriate action on Amendment #1 to the Master Service Agreement with Esri.
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Director of Geographic Information System/Addressing Richard Semple addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Amendment #1 to the Master Service Agreement with Environmental Systems Research Institute, Inc. (Esri).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESRI Master Services Agreement Amendment 1
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18. |
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Discuss, consider and take appropriate action on Task Order #2 under the Master Services Agreement with Esri.
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Director of Geographic Information System/Addressing Richard Semple addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Task Order #2 under the Master Services Agreement with Environmental Systems Research Institute, Inc. (Esri).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESRI Master Services Agreement Task Order 2
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19. |
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Discuss, consider, and take appropriate action on the Williamson County Employee Policy Manual.
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Senior Director of Human Resources Tara Raymore, Rebecca Clemons, Executive Assistant to the County Judge, and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Motion: To approve October 1, 2014 as the effective date for the banked holidays accrued pay policy as stated under Reporting for Leave Time (page 29, section 4.06) and Holiday (page 34, section 4.11).
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The motion died for lack of a second
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Williamson County Employee Policy Manual with the changes presented today and one amendment that banked holidays accrued pay issue change go into effect October 1, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Manual4
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20. |
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Discuss,consider and take appropriate action on authorizing advertising and setting date of September 22, 2014 at 2:00 pm in the Purchasing Department to receive proposals for Janitorial Services, 15RFP103.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize advertising and set the date of September 22, 2014 at 2:00 p.m. in the Purchasing Department to receive proposals for Janitorial Services, 15RFP103.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Janitorial Services RFP package
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21. |
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Discuss, consider, and take appropriate action on approving the extension for RFP #13RFP00103, Armored Courier Services with Garda Cash Logistic, Inc for the same price, terms and conditions as the existing contract.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute the extension for Request for Proposal (RFP) #13RFP00103, Armored Courier Services with Garda Cash Logistic, Inc for the same price, terms, and conditions as the existing contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Garda Cash Logistic Armored Car Services Contract Extension
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22. |
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Discuss, consider, and take appropriate action on approving extension for RFP #13RFP00107, Landscape Services for the Parks Department with Heart of Texas Landscape and Irrigation Company, Inc. for the same price, terms and conditions as the existing contract.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute extension for Request for Proposal (RFP) #13RFP00107, Landscape Services for the Parks Department with Heart of Texas Landscape and Irrigation Company, Inc. for the same price, terms, and conditions as the existing contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Heart of Texas Landscape Services Contract Extension
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23. |
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Discuss, consider and take appropriate action on approving extension for IFB #13IFB00103, OEM Ford Replacement Parts with Leif Johnson Ford for the same price, terms and conditions as the existing contract.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute extension for Invitation for Bid (IFB) #13IFB00103, Office of Emergency Management (OEM) Ford Replacement Parts with Leif Johnson Ford for the same price, terms and conditions as the existing contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Leif Johnson OEM Ford Replacement Parts Contract Extension
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24. |
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Discuss, consider and take appropriate action on approving the extension for IFB #13IFB00135, Limestone Rock Asphalt for the Road and Bridge Division with Vulcan Construction Material, LP for the same price, terms and conditions as the existing contract.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute extension for Invitation for Bid (IFB) #13IFB00135, Limestone Rock Asphalt for the Road and Bridge Division with Vulcan Construction Material, LP for the same price, terms, and conditions as the existing contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Vulcan Construction Limestone Rock Asphalt Contract Extension
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25. |
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Discuss, consider and take appropriate action on appointing Kerstin Hancock as Interim Williamson County Purchasing Agent to serve in accordance with Section 262.0115 of the Texas Local Government Code. |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To appoint Kerstin Hancock as Interim Williamson County Purchasing Agent to serve in accordance with Section 262.0115 of the Texas Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:30 A.M. ON TUESDAY, SEPTEMBER 2, 2014. |
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26. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
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No action was taken in Executive Session. |
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27. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
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No action was taken in Executive Session. |
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28. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken in Executive Session. |
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29. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 – Personnel Matters). |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:19 P.M. ON TUESDAY, SEPTEMBER 2, 2014. |
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30. |
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Discuss and take appropriate action regarding economic development. |
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No action was taken on this item. |
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31. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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32. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken on this item. |
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33. |
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Discuss, consider and take appropriate action on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees. |
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No action was taken on this item. |
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34. |
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Comments from Commissioners. |
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Commissioner Birkman invited everyone to the 4th Annual Suicide Prevention & Mental Health Awareness Ceremony "Hats off for Hope" on Tuesday, September 9, 2014 at 8:30 a.m. on the east side steps of the Historic Courthouse. |
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Attachments: |
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Hats Off for Hope Flyer
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