Commissioners Court - Regular Session

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46.

Meeting Date:	09/30/2014
cancellation Western Emulsions
Submitted By:	Kerstin Hancock, Purchasing
Department:	Purchasing
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action to approve termination of contract for asphalt emulsion services with Western Emulsions, Inc. and authorize County Judge to sign 30-day notice of termination for convenience pursuant to Section 3.2.8(b) of the contract documents (Invitation for Bid # 14IFB00225).

Background

Western Emulsion is the primary vendor on the multiple line item Asphalt Emulsion contract. Their material has failed several tests and the County has also received citizens’ complaints about the material. Road and Bridge provided this company multiple chances to rectify their issues which never occurred. Therefore it is the recommendation to cancel this contract for convenience and purchase from the secondary vendor (s) for the remainder of the contract period.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
termination letter
Western Emulsions Contract Termination

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	09/25/2014 09:40 AM
Form Started By: Kerstin Hancock		Started On: 09/25/2014 03:31 AM
Final Approval Date: 09/25/2014