| |
|
|
|
|
|
|
|
|
|
|
|
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
| |
|
1. |
|
|
|
Review and approval of minutes. |
| |
|
2. |
|
|
|
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
|
| |
|
3. |
|
|
|
Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
|
| |
|
4. |
|
|
|
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
|
| |
|
|
|
|
|
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
|
| |
|
|
5. |
|
|
|
Discuss, consider and take appropriate action on approving a line item transfer for JP 4. Click to View |
| |
| Fiscal Impact |
|
|
| |
|
|
6. |
|
|
|
Discuss, consider and take appropriate action on a line item transfer for Technology Services Click to View |
| |
| Fiscal Impact |
|
|
| |
|
|
7. |
|
|
|
Discuss and consider approving a line item transfer for the Treasurer's Office Click to View |
| |
| Fiscal Impact |
|
|
| |
|
|
8. |
|
|
|
Discuss, consider and take appropriate action acknowledging line item transfers of $500 or less completed by the County Auditor during FY 2014. Click to View |
| |
|
Attachments |
|
FY14 LITs 500 Dollars and Under
|
| |
|
|
9. |
|
|
|
Discuss, consider and take appropriate action to recognize completion of required continuing education hours for the Tax Assessor/Collector. Click to View |
| |
|
Attachments |
|
CE Certificate
|
| |
|
|
10. |
|
|
|
Discuss, consider and take appropriate active to approve Penalty and Interest to customers as requested by the Tax Assessor/Collector Click to View |
| |
|
Attachments |
|
Waiver of P & I September 2014
|
| |
|
|
11. |
|
|
|
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
| |
|
Attachments |
|
Asset Change Forms
|
| |
|
|
12. |
|
|
|
Consider approving the investment report for April through June 2014 and the Quarter ending June 30, 2014 which was approved by the investment committee on August 18, 2014.
Click to View |
| |
|
Attachments |
|
Wilco Investment Committee Meeting 8/18/14
|
| |
|
|
13. |
|
|
|
Consider approving the Treasurer's Report on the Williamson County Finances for August 2014.
Click to View |
| |
|
Attachments |
|
Treasurers Report on the Wilco finances Aug 2014
|
| |
|
|
14. |
|
|
|
Discuss, consider and take appropriate action on approval of final plat for the Teravista Sec 5 Ph 2 subdivision - Pct 3 Click to View |
| |
|
Attachments |
|
Final Plat Teravista Sec 5 Ph 2
|
| |
|
|
|
|
|
REGULAR AGENDA |
| |
|
|
15. |
|
|
|
Discuss and take appropriate action on proclaiming the month of October as Domestic and Teen Dating Violence Awareness Month in Williamson County. Click to View |
| |
|
Attachments |
|
Proclamation
|
| |
|
|
16. |
|
|
|
Discuss, consider and take appropriate action on recognizing the Taylor Chapter No. 578 Order of the Eastern Star's 100th anniversary celebration to be held on Sunday, September 28, 2014. Click to View |
| |
|
Attachments |
|
Proclamation
|
| |
|
|
17. |
|
|
|
To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
| |
|
|
18. |
|
|
|
Discuss, consider and take appropriate action to request a transfer of funds per recommendation of Mike Weaver, Road Bond Manager. Transfer $2,350,000.00 from unallocated funds (P290) to move $2,000,000 to SH 29 Bypass/Inner Loop (P243) (IH-35 to FM 2243) and $350,000.00 to CR 277 (P289). Click to View |
| |
|
Attachments |
|
9-23-14 Transfer Request
|
| |
|
|
19. |
|
|
|
Consider, discuss, and take appropriate action on a request to transfer 2006 Road Bond per recommendation of Mike Weaver, Road Bond Manager to move $400,000.00 from Williams Drive (P183) to IH-35 Northbound Frontage Road/Ramps (P162). Click to View |
| |
|
Attachments |
|
9-23-14 Road Bond Memo
|
| |
|
|
20. |
|
|
|
Discuss and consider approving Halff Associates, Inc. contract for Utility Coordination and Relocation services for the 2013 Road Bond Program. Click to View |
| |
|
Attachments |
|
RB2013UtilityCoordination_Halff_contract_Sept.2014
|
| |
|
|
21. |
|
|
|
Discuss and consider approving O'Brien engineering Services, LLC contract for CR 200 schematic as part of the 2013 Road Bond Program. Click to View |
| |
|
Attachments |
|
CR200schematic_OBrien_contract_Sept.2014
|
| |
|
|
22. |
|
|
|
Discuss and consider approving K Friese & Associates, Inc. contract for the East Williamson County Park Access Road as part of the 2013 Road Bond Program. Click to View |
| |
|
Attachments |
|
E.WilCoParkAccessRd_KFriese_Sept.2014
|
| |
|
|
23. |
|
|
|
Discuss and take appropriate action on TxDOT Advance Funding Agreement for IH-35 NBFR at Georgetown Railroad [CSJ: 0015-09-160] which consist of railroad crossing work including preemption coordination and operation traffic signals, new pavement, warning devices and drainage improvements. Click to View |
| |
|
Attachments |
|
IH35NBFR_AFA_cvrlt_0015-09-160
|
|
IH35NBFR_TxDOT_AFA_0015-09-160
|
| |
|
|
24. |
|
|
|
Discuss and take appropriate action on Resolution for TxDOT Advance Funding Agreement for IH-35 NBFR at Georgetown Railroad [CSJ: 0015-09-160]. Click to View |
| |
|
Attachments |
|
TxDOT_Resolution_IH35NBFRatGTRR_0015-09-160
|
| |
|
|
25. |
|
|
|
Discuss, consider and take appropriate action on the approval of an Inter Local Agreement with the City of Georgetown. Click to View |
| |
|
Attachments |
|
Inter Local Agreement
|
| |
|
|
26. |
|
|
|
Discuss, consider and take appropriate action on a Commercial Real Estate Listing Agreement between Williamson County and Georgetown Commercial Properties, LLC regarding a tract of land owned by Williamson County that is situated near Blue Springs Road, Georgetown, Texas. Click to View |
| |
|
Attachments |
|
Listing Agreement
|
| |
|
|
27. |
|
|
|
Consider approving Agreement to Extend Williamson County Professional Services Agreement for Psychiatric Medical Services at the County Jail. Click to View |
| |
|
Attachments |
|
Psychiatric Agreement1
|
| |
|
|
28. |
|
|
|
Discuss, consider, and take appropriate action regarding ESO Solutions, Inc. Business Associate Agreement for Williamson County EMS. Click to View |
| |
|
Attachments |
|
WCEMS ESO BAA
|
| |
|
|
29. |
|
|
|
Discuss and consider approval of the Interlocal Agreement between Williamson County Mobile Outreach and Bluebonnet Trails Community MHMR Center d/b/a Bluebonnet Trails Community Services. Click to View |
| |
|
Attachments |
|
BBTCS Agreement
|
| |
|
|
30. |
|
|
|
Discuss, consider and take appropriate action on the Interlocal Contract for Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District for the 2014-2015 fiscal year. Click to View |
| |
|
Attachments |
|
ILA
|
| |
|
|
31. |
|
|
|
Discuss, consider and take appropriate action on the Interlocal Contract for Public Safety Answering Point Maintenance, Equipment and Training with the Capital Area Emergency Communications District for the 2014-2015 fiscal year. Click to View |
| |
|
Attachments |
|
Contract
|
| |
|
|
32. |
|
|
|
Discuss and consider appproving the FY 15 Tobacco Fund Budget Click to View |
| |
|
Attachments |
|
FY 15 Tobacco Fund
|
| |
|
|
33. |
|
|
|
Discuss and take action on the acceptance of FY14 Homeland Security Grant Program funding and to authorize the County Judge to sign associated documentation. Click to View |
| |
|
Attachments |
|
FY14 SHSP Grant Docs
|
| |
|
|
34. |
|
|
|
Discuss and take action on the acceptance of FY14 Emergency Management Performance Grant funding and to authorize the County Judge to sign associated documentation. Click to View |
| |
|
Attachments |
|
FY14 EMPG Doc
|
| |
|
|
35. |
|
|
|
Discuss and take action on the authorization of the County Judge to assign Jarred Thomas and Cindy Hood as the State of Texas Emergency Assistance Registry (STEAR) Data Custodians for Williamson County and to sign associated documents. Click to View |
| |
|
Attachments |
|
STEAR Info Sheet
|
|
Custodian Form JT
|
|
Custodian Form CH
|
| |
|
|
36. |
|
|
|
Discuss and take action of the County Judge approving the Williamson County Local Emergency Planning Committee (LEPC) membership list and to sign the associated documenation. Click to View |
| |
|
Attachments |
|
LEPC Doc
|
| |
|
|
37. |
|
|
|
Discuss, consider and take appropriate action on awarding bids received for Williamson County Central Texas Treatment Center Water Line Repairs, Bid# 14IFB00244 to the lowest and best bidder – S and D Commercial Services, LLC and approving the Construction Agreement for execution. Click to View |
| |
|
Attachments |
|
S and D Contract
|
|
Bid Tab CTTC Water Line Repair
|
| |
|
|
38. |
|
|
|
Discuss, consider and take appropriate action on the renewal of contract #13RFP00112, Merchant Credit Card and E-Check Services for Williamson County with Certified Payments Inc. through September 30, 2015 with no changes to the terms or conditions of the current contract. Click to View |
| |
|
Attachments |
|
Renewal Agreement
|
| |
|
|
39. |
|
|
|
Discuss, consider and take any appropriate action regarding approval of specific malpractice insurance coverage for Williamson County EMS from Extraco-Banks Insurance. Click to View |
| |
|
Attachments |
|
Short Memo
|
|
EMS Recommendation letter
|
|
Extraco Proposal
|
| |
|
|
40. |
|
|
|
Discuss, consider and take any appropriate action on approving contract for Electronic Home Monitoring Service for Juvenile Services between Williamson County and Satellite Tracking of People LLC through the Department of Information Resources (DIR) pursuant to Contract No. DIR-SDD-1874.
Click to View |
| |
|
Attachments |
|
DIR contract
|
|
Appendix A
|
|
Appendix B
|
|
Appendix C
|
|
Amendment 1
|
|
Amendment 2
|
| |
|
|
41. |
|
|
|
Discuss, consider and take appropriate action on authorizing the renewal of Williamson County Vehicle Insurance with Texas Association of Counties for the term of October 1, 2014 through September 30, 2015. Click to View |
| |
|
Attachments |
|
Vehicle Insurance Renewal
|
| |
|
|
42. |
|
|
|
Discuss, consider and take appropriate action on authorizing the renewal of insurance for Public Officials Liability with Texas Association of Counties for the term of October 1, 2014 through September 30, 2015. Click to View |
| |
|
Attachments |
|
Public Official Insurance Renewal
|
| |
|
|
43. |
|
|
|
Discuss, consider and take any appropriate action regarding approval of proposed TCPN co-op contract for Fuel Man Services to support county fleet operations or, alternatively, authorize Purchasing Agent to advertise for bids of same. Click to View |
| |
|
Attachments |
|
Fleetcor Response to TCPN Solicitation
|
|
Texas Fleet Fuel reseller
|
|
Fleetcor award letter fromTCPN
|
| |
|
|
44. |
|
|
|
Discuss, consider and take appropriate action on authorizing the renewal of Williamson County Property and Casualty Insurance with Texas Association of Counties for the term of October 1, 2014 through September 30, 2015. Click to View |
| |
|
Attachments |
|
Renewal Property Casualty Insurance
|
| |
|
|
45. |
|
|
|
Discuss, consider and take appropriate action related to proposals received for the lease of 227 Acres of Agricultural Land East of Jonah Texas (Blackland Heritage County Park), proposal # 14RFP00220, including but not limited to: 1) award of lease to the best proposal meeting specifications and authorize County Judge to execute the Lease Agreement; 2) rejection of all proposals; or 3) any other necessary action such as authorization to re-advertise for proposals or bids. Click to View |
| |
|
Attachments |
|
Proposal Tab
|
|
Recommendation
|
|
Evaluation Matrix
|
|
Lease Agreement
|
|
Evaluation Detail
|
| |
|
|
46. |
|
|
|
Discuss, consider and take appropriate action to approve termination of contract for asphalt emulsion services with Western Emulsions, Inc. and authorize County Judge to sign 30-day notice of termination for convenience pursuant to Section 3.2.8(b) of the contract documents (Invitation for Bid # 14IFB00225). Click to View |
| |
|
Attachments |
|
termination letter
|
| |
|
|
47. |
|
|
|
Discuss, consider and take appropriate action on authorizing advertising and setting date of October 21, 2014 at 2:00PM in the Purchasing Department to receive proposals for RFP#15RFP108, Electronic Docket Display System for Williamson County.
Click to View |
| |
|
Attachments |
|
RFP Electronic Docket System
|
| |
|
|
48. |
|
|
|
Discuss, consider and take appropriate action on extending IFB#13IFB00104, for Fuel with Triple S Fuels for the same pricing, terms and conditions as the existing contract for the contract term beginning October 1, 2014 through September 30, 2015. Click to View |
| |
|
Attachments |
|
extension documents Triple S
|
| |
|
|
49. |
|
|
|
Discuss, consider and take appropriate action on approving purchase for Kronos Workforce Telestaff software from Kronos, Inc. pursuant to the US Communities contract#14-JLR-003. Click to View |
| |
|
Attachments |
|
Kronos Quote
|
|
Kronos SSS
|
| |
|
|
50. |
|
|
|
Discuss, consider and take any appropriate action regarding approval of proposed contract extension with Industrial Asphalt & Aggregates LLC, for IFB# 14IFB00209, Asphalt Mixes or, alternatively, authorize Purchasing Agent to advertise for bids of same. Click to View |
| |
|
Attachments |
|
Industrial Asphalt Extension documents
|
| |
|
|
51. |
|
|
|
Discuss, consider and take appropriate action on awarding proposal received for RFP#14RFP00211, Automated Teller Machine Placement in Williamson County Facilities to the only proposal Preferred ATM Services, LLC. Click to View |
| |
|
Attachments |
|
score sheet
|
|
agreement
|
|
price sheet
|
| |
|
|
52. |
|
|
|
Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2013-2014 budget within individual funds. Click to View |
| |
|
|
53. |
|
|
|
Discuss, consider and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2013 - 2014 to balance the county budget for 2014 - 2015. Click to View |
| |
|
|
54. |
|
|
|
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations: Click to View |
| |
| Fiscal Impact |
|
|
| |
|
|
55. |
|
|
|
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations: Click to View |
| |
| Fiscal Impact |
|
|
| |
|
|
|
|
|
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
| |
|
|
56. |
|
|
|
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
Click to View |
| |
|
|
57. |
|
|
|
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: Inner Loop
j) Discuss the acquisition of real estate containing underground water rights and interests.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
Click to View |
| |
|
58. |
|
|
|
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
| |
|
59. |
|
|
|
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
| |
|
|
|
|
|
REGULAR AGENDA (continued) |
| |
|
60. |
|
|
|
Discuss and take appropriate action regarding economic development. |
| |
|
61. |
|
|
|
Discuss and take appropriate action on real estate. |
| |
|
62. |
|
|
|
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
| |
|
63. |
|
|
|
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
| |
|
64. |
|
|
|
Comments from Commissioners. |
| |
_________________________
Dan A. Gattis, County Judge
|
This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2014 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |