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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 15 )
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5. |
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Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office. Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for the District Attorney's Office. Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for CSCD (Adult Probation) Click to View |
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| Fiscal Impact |
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8. |
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Discuss, consider, and take appropriate action on a Line Item Transfer for Emergency Communications. Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving a line item transfer for EMS. Click to View |
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| Fiscal Impact |
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10. |
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Discuss, considerate and take appropriate action to approve line item transfer for the Tax Assessor/Collector's office. Click to View |
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| Fiscal Impact |
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11. |
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Consider accepting a $100.00 donation for a Memorial Tree planting in Memory of Ralph Edward Janoe, Jr. Click to View |
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12. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
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Attachments |
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Asset Change Forms
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13. |
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Discuss, consider and take appropriate action on approval of final plat for the Rancho Sienna Sec 7 subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Rancho Sienna Sec 7
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14. |
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Discuss, consider and take appropriate action on approval of final plat for the Rancho Sienna Sec 3 subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Rancho Sienna Sec 3
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15. |
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Discuss, consider and take appropriate action on approval of final plat for the Rancho Sienna Sec 9 subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Rancho Sienna Sec 9
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REGULAR AGENDA |
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16. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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17. |
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Discuss, consider and take appropriate action on Change Order No. 1, to contract number 14IFB00241, in the amount of $986.00 for the Parks Seal Coat Improvements. Click to View |
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Attachments |
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14IFB00241 Change Order#1
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18. |
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Discuss and consider approving Aguirre & Fields, LP engineering contract for the Seward Junction Southeast 2013 Road Bond project. Click to View |
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Attachments |
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SewardJunctionSE_AguirreFields
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19. |
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Discuss and consider approving Cobb, Fendley & Associates, Inc. contract for utility coordination and relocation services for the 2013 Road Bond program. Click to View |
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Attachments |
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RBUtilityCoordination_CobbFendley_contract_Sept.2014
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20. |
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Discuss and consider approving a contract amendment for access to confidential Agency Data form Texas Workforce Commission. This is only a date extention to the original contract with no changes. Click to View |
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Attachments |
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Contract Amendment
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21. |
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Discuss, consider and take appropriate action on the final approval to accept and use the 2015 Justice Assistance Grant-Digital Discovery Highway award. Click to View |
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Attachments |
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grant
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22. |
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Discuss, consider, and take appropriate action on Tyler Technology Services Professional Services Agreement to provide training on Odyssey Hot Checks. Click to View |
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Attachments |
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Hot Checks Training Agreement
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23. |
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Discuss and consider approving the following 2014-2015 Budgets:
0390 County Wide Records Mgmt and Preservation Fund
0386 District Clerk - Records Mgmt and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
0507 Radio Communication System Click to View |
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Attachments |
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FY15SpecialRevFunds
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Discuss and acknowledge the following 2014-2015 Budgets:
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 JP Security Fund
0372 JP Technology Fund
0370 Alternate Dispute Resolution Fund
0380 Probate Court Fund Click to View |
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Attachments |
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Spreadsheet
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25. |
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Discuss, consider and take any appropriate action related to FY2015 “off-duty” work under Tex. Occup. Code Sec. 1702.322 (exception to the private security work licensing requirement) conducted by county law enforcement on their own time. Necessary action may include, but is not limited to: 1) authorization of revising related policies; 2) setting September 30, 2014 as end date for any current payroll processing of “off-duty” work; 3) addressing usage of any county assets such as vehicles, uniforms, fuel, maintenance, and insurance; and 4) sending any needed additional notices regarding same.
Click to View |
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26. |
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Discuss, consider, and take appropriate action on appointing members to a committee to review and make recommendations on policies and procedures for the acquisition, use and management of mobile devices. Click to View |
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27. |
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Discuss, consider and take appropriate action on approving the FY14/15 Budget Order. Click to View |
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Attachments |
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BOF
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28. |
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Discuss, consider, and take appropriate action on awarding bids received for IFB#14IFB00245, Electronic Plumbing Valve for County Jail to the lowest and best bid meeting specifications, I-CON Systems, Inc. Click to View |
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Attachments |
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Bid Tab Jail Valve
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Recommendation
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29. |
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Discuss, consider and take appropriate action on authorizing extension of Farm Lease of 192 Acres in Hutto to Dennis Johnson and Jerry Roznovak; from October 1, 2014 to September 30, 2015. Click to View |
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Attachments |
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Extension Farm Lease 192 Acres
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30. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of October 21, 2014 at 3:00 PM in the Purchasing Department to receive proposals for the lease of Belford Square property at 310 W. 7th Street, Suite 102, Georgetown, TX 78626, proposal # 15RFP106. Click to View |
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Attachments |
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RFP Belford Sq 102
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31. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of October 21, 2014 at 3:00 PM in the Purchasing Department to receive proposals for the lease of Belford Square property at 310 W. 7th Street, Suite 103, Georgetown, TX 78626, proposal # 15RFP107. Click to View |
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Attachments |
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RFP Belford SQ 103
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32. |
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Discuss,consider and take appropriate action on awarding bids received for Facilities Parking Lot Fog Seal, Bid# 14IFB00246 to the lowest and best bidder – Alpha Paving Industries, LLC and approving the Construction Agreement for execution. Click to View |
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Attachments |
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Recommendation
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Bid Tab Facilities Park Lot
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Alpha Paving Contract Facilities
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33. |
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Discuss,consider and take appropriate action on awarding bids received for Twin Lakes Park Fog Seal, Bid# 14IFB00243 to the lowest and best bidder – Alpha Paving Industries, LLC and approving the Construction Agreement for execution. Click to View |
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Attachments |
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Recommendation
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Bid Tab Twin Lakes
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Alpha Contract Twin Lakes
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34. |
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Discuss, consider and take appropriate action on extending RFP#13RFP00102, Landscape Maintenance for the same terms and conditions but with a price increase of 4.8% pursuant to the economic adjustment clause, as set forth in the RFP specifications, for the contract period beginning October 1, 2014 through September 30, 2015. Click to View |
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Attachments |
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Agreement to Extend documents
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Dept. Of Labor data
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35. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2014 Extra Duty and Voluntary Duty: Click to View |
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36. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2014 Extra Duty and Voluntary Duty pay: Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
Click to View |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: Inner Loop
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130 Click to View |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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41. |
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Discuss and take appropriate action regarding economic development. |
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42. |
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Discuss and take appropriate action on real estate. |
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43. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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45. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2014 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |