Commissioners Court - Regular Session

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43.

Meeting Date:	09/24/2013
2014 Annual Contract Extensions
Submitted By:	Brenda Fuller, Purchasing
Department:	Purchasing
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and consider approving the extension of various annual contracts for FY2014 – complete list filed with official minutes.

Background

Majority of the bids and proposals being recommended for renewal allow for a CPI increase at renewal time. The CPI tied to these renewals is the one for March 2013 which was published at 1.5%, one bid is tied to the PPI which was published at 1.7% and one proposal is tied to the Employment Cost Index which was published as 1.9%. Information researched indicates that the indexes are rising and re-bidding at this time would likely result in increased costs considering also the average cost of a bid is approx. $3500 which would also have to be added. The Departments are recommending renewals as they are satisfied with current vendors’ performance and pricing.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
extension summary
Aspen Air ext
FSG ext
Spotless ext
Red & White AS ext
Red & White Cnty ext
STOP ext
Texas Fleet Fuel ext
Leif Johnson ext
Triple S ext
HOT ext
Extraco ext
Casco ext
Garda ext
CPI documentation
PPI documentation
ECI documentation
Aspen Air Extension
Facility solutions Group Extension
Spotless Cleaning Extension
Red and White Greenery Animal Shelter Extension
Red and White Greenery County Agreement Extension
Satellite Tracking of People Extension
Texas Fleet Fuel Extension
Leif Johnson Ford Extension
Triple S Fuels Extension
Heart of Texas Landscape Extension
Extraco Insurance Extension
Casco Industries Extension
Garda CL Southwest Extension

Form Review

Inbox	Reviewed By	Date
Purchasing (Originator)	Kerstin Hancock	09/19/2013
County Judge Exec Asst.	Wendy Coco	09/19/2013 09:40 AM
Form Started By: Brenda Fuller		Started On: 09/18/2013 11:20 AM
Final Approval Date: 09/19/2013