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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the Minutes of the September 18, 2012 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09.18.2012 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To note the off right-of-way work on County Road 319 beginning at the intersection of Farm to Market 972.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Proposed Off ROW Work
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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First Assistant County Auditor Julie Kiley addressed the Court.
Commissioner Birkman abstained in regards to payment of an invoice for San Gabriel Parkway (Conflict of Interest Affidavit attached).
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the payment of bills totaling $2,247,192.16 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Conflict of Interest Affidavit - Birkman
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09.25.2012 Funding Report
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09.25.2012 Wire Transfers
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill and Boyd Henry of Travis County addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 - 15 )
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5. |
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Acknowledge line item transfers of $100 or less completed by the County Auditor during FY 2012.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To acknowledge line item transfers of $100 or less completed by the County Auditor during Fiscal Year 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY12 LIT'S Under $100
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6. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for Non Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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7. |
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To discuss and consider approving a line item transfer for the District Attorneys Office.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for the District Attorney's Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Road & Bridge.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving line item transfer for County Jail.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for the County Jail:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and consider approving a line item transfer for EMS.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for Emergency Medical Services (EMS):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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11. |
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Consider approving a line item transfer for Mobile Outreach Team.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for the Mobile Outreach Team, with a correction of the "From" account number "0100-0341-4101" to "0100-0341-004101:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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12. |
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Discuss and consider approving a line item transfer for JP 4.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a line item transfer for the Justice of the Peace, Precinct #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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13. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Form
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14. |
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Consider approving the amendment adding the audit clause to the renewal of maintenance support with Kronos Support Services Contract #1019648 R03-APR-12 that was approved by Commissioners’ Court on September 11, 2012.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the amendment adding the audit clause to the renewal of maintenance support with Kronos Support Services Contract #1019648 R03-APR-12 that was approved by Commissioners’ Court on September 11, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Kronos Agreement Amendment
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15. |
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Discuss and consider approval of final plat for William Bend Estates subdivision - Pct 4.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the final plat for William Bend Estates subdivision - Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Final Plat - William Bend Estates
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| REGULAR AGENDA |
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16. |
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Discuss and take appropriate action regarding Resolution recognizing Girl Scout Gold Award candidate Anisa Wakil.
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Director of Parks and Recreation Randy Bell and Girl Scout Gold Award Candidate Anisa Wakil addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a resolution recognizing Girl Scout Gold Award candidate Anisa Wakil for her work on a project to landscape the Parks Department Headquarters at the Southwest Williamson County Regional Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Anisa Wakil Resolution
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17. |
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Discuss and take appropriate action on the National RC&D Week September 23-29, 2012 and the 50th Anniversary of the RC&D Program on September 27, 2012.
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a Proclamation recognizing National Resource Conservation and Development (RC&D) Program Week, September 23 - 29, 2012 and the 50th Anniversary of the RC&D Program, September 27, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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National resource Conservation and Development Week Proclamation
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18. |
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Hear presentation by Baker-Aicklen & Associates, and take appropriate action on the Trails Master Plan for the Parks Department.
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Director of Parks and Recreation Randy Bell and Director of Planning and Landscape Architecture Tim Bargainer of Baker-Aicklen & Associates addressed the Court. This item was pulled from the Agenda. |
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19. |
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To discuss and take appropriate action on the Department of Infrastructure projects and issues update.
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Senior Director of Infrastructure Bob Daigh and Facilities Project Manager Dale Butler addressed the Court. No action was taken on this item. |
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20. |
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Consider approving Change Order No. 44 in the amount of $71,999.51 for US 183, a Pass Through Financing project in Precinct Two.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 44 in the amount of $71,999.51 for U.S. Highway 183, a Pass Through Financing Project in Precinct #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 44 for US 183
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21. |
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Consider approving Change Order No. 7 in the amount of $79,203.21 for O'Connor Drive Extension, a Road Bond Project in Precinct One.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 7 in the amount of $79,203.21 for O'Connor Drive Extension, a Road Bond Project in Precinct #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 7 for OConnor Drive Extension
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22. |
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Consider approving Change Order No. 1 in the amount of $40,000.00 for Ronald Reagan Blvd. North Phase IV, a Road Bond Project in Precinct Three.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 1 in the amount of $40,000.00 for Ronald Reagan Boulevard North, Phase IV, a Road Bond Project in Precinct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 1 for Ronald Reagan Boulevard North Phase IV
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23. |
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Consider approving Change Order No. 18 in the amount of $15,632.20 for US 79 Section 3, a Pass Through Financing Project in Precinct Four.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 18 in the amount of $15,632.20 for U.S. Highway 79, Section 3, a Pass Through Financing Project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 18 for US 79 Section 3
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24. |
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Consider approving Change Order No. 19 in the amount of $997.50 for US 79 Section 3, a Pass Through Financing Project in Precinct Four.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 19 in the amount of $997.50 for U.S. Highway 79, Section 3, a Pass Through Financing Project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 19 for US 79 Section 3
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25. |
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Discuss and take appropriate action on the appointment of Judges and Alternate Judges to serve Election Day, November 6, 2012.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the appointment of Judges and Alternate Judges to serve on Election Day, November 6, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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list of judges and alternate judges
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26. |
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Review and approve Attorney General Contract for Child Support Disbursement Unit.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Attorney General Contract for the Child Support Disbursement Unit.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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AG Contract Att
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AG Contract 1
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Attorney General Child Support Disbursement Unit Contract
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AG Contract Att 1
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AG Contract Att B
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AG Contract Att G
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27. |
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Consider approving the renewal of the CSCD CSR Memorandum of Understanding with no increase for FY13.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the renewal of the Community Supervision and Corrections Department (CSCD) Community Service Restitution (CSR) Memorandum of Understanding with no increase for Fiscal Year 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CSCD CSR Memorandum of Understanding
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28. |
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Consider approving Third Amendment to Interlocal Agreement with Block House MUD.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Third Amendment to the Interlocal Agreement for Law Enforcement Services with Block House Municipal Utility District (MUD), which extends the original Agreement effective March 1, 2010 through September 30, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Block House MUD Law Enforcement Services Agreement
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29. |
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Discuss and consider approving the Tax Collection Agreement between Highlands at Mayfield Ranch Municipal Utility District and the County of Williamson, Texas, Tax Assessor Collector.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Tax Collection Agreement between Highlands at Mayfield Ranch Municipal Utility District (MUD) and the Williamson County Tax Assessor Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Highlands at Mayfield Ranch Tax Collection Agreement
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30. |
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Discuss and consider approval of a Resolution conveying the County’s interest in a property located in the City of Jarrell to the City of Jarrell.
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This item was pulled from the Agenda. |
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Attachments: |
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Jarrell Resolution
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31. |
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Discuss and consider approving the following 2012-2013 Budgets:
0390 County Wide Records Management and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
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First Assistant County Auditor Julie Kiley and Budget Officer Ashlie Blaylock addressed the Court.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the following 2012 - 2013 Budgets:
0390 County Wide Records Management and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2012-2013 Special Revenue Funds
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32. |
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Discuss and acknowledge the following 2012-2013 Budgets:
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 JP Security Fund
0372 JP Technology Fund
0370 Alternate Dispute Resolution Fund
0380 Probate Court Fund
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First Assistant County Auditor Julie Kiley and Budget Office Ashlie Blaylock addressed the Court.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To acknowledge the following 2012 - 2013 Budgets:
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 JP Security Fund
0372 JP Technology Fund
0370 Alternate Dispute Resolution Fund
0380 Probate Court Fund
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2012-2013 Special Revenue Funds
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33. |
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Discuss and take appropriate action regarding Budget Order 2012-2013 and addendum Employee Policy Manual. |
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Administrative Assistant to the County Judge Peggy Vasquez addressed the Court. |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the following changes to the Employee Policy Manual addendum regarding Elections:
To allow Elections to rent up to twelve cars for travel within the County during an election cycle for support of early voting and election day polling locations.
To change the word from "Board", having to do with the Elections Commission, to "Commission".
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and take appropriate action regarding setting Sheriffs' and Constables' Fees for 2013 as authorized by Local Government Code Section 118.131 and submission to the Comptroller's office no later than October 15, 2012.
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Constable Precinct #3 Bobby Gutierrez addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve setting the Sheriffs' and Constables' Fees for 2013 as authorized by Local Government Code Section 118.131 and submit to the Comptroller's office no later than October 15, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Comptroller Letter
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Report on Fees
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35. |
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Discuss and take appropriate action acknowledging the Williamson Conservation Foundation’s (WCCF) engagement of the law firm of Sedgwick, LLP to represent and advise the WCCF with respect to various environmental matters including the Williamson County Regional Habitat Conservation Plan and the potential listing of four Central Texas salamanders.
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This item was moved to Executive Session. No action was taken on this item. |
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Attachments: |
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Engagement and Fee Agreement for Legal Services - Sedgwick
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36. |
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Discuss and take appropriate action regarding renewal of Stop Loss Reinsurance as of 11/1/2012.
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Human Resource Health Plan Specialist Suzanne Hays addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: County Judge Dan A. Gattis
Motion: To approve the renewal of Stop Loss Reinsurance as of November 1, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Stop Loss Reinsurance Application
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37. |
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Discuss and consider approving a price increase request from Crafco Inc. for Rubber Asphalt Crack Sealer 12IFB0003.
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Purchasing Director Bob Space addressed the Court.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a price increase request from Crafco Texas, Inc. for Rubber Asphalt Crack Sealer, Bid #12IFB0003.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Costs increase supporting letter
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Vendor Bid Submittal
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Bid Package
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Request Letter from Vendor
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Price Research
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Bid Tabulation with Price Increase
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38. |
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Discuss and take appropriate action on extending Williamson County Bid 12IFB00020 Asphalt Emulsions for Williamson County for the same pricing, terms and conditions as the existing contract for the contract period beginning October 1, 2012 through March 31, 2013.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve extending Williamson County Asphalt Emulsions for Williamson County, Bid #12IFB00020, for the same pricing, terms, and conditions as the existing contract for the contract period beginning October 1, 2012 through March 31, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Package
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Bid Tabulation
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Cleveland Bid Submittal
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Ergon Agreement to Exen an ffidavit Authorizd Vendor Representative
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Ergon Bid Submittal
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Cleveland Asphalt Contract Extension
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39. |
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Consider authorizing advertising and setting date of October 16, 2012 at 2:00pm in the Purchasing Department to receive bids for Electrical Services for Williamson County, 13IFB00102.
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Purchasing Director Bob Space addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize advertising and set the date of October 16, 2012 at 2:00 p.m. in the Purchasing Department to receive bids for Electrical Services for Williamson County, Bid #13IFB00102.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Package
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40. |
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Discuss and consider approving renewal of Commercial Service Order and Agreement with Suddenlink for dedicated Internet service.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the renewal of the Commercial Service Order and Agreement with Suddenlink for dedicated Internet service.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Suddenlink Agreement for Internet Services
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41. |
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Discuss and take appropriate action on extending Williamson County Bid 12WCA045 (Asphalt Emulsion Prime) for the same pricing, terms and conditions with Cleveland Asphalt Products and with an allowable economic adjustment of 4% for Ergon Asphalt and Emulsions, Inc. This contract is for the period beginning October 1, 2012 through September 30, 2013.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve extending Williamson County Asphalt Emulsion Prime, Bid #12WCA045, for the same pricing, terms and conditions with Cleveland Asphalt Products and with an allowable economic adjustment of 4% for the period beginning October 1, 2012 through September 30, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tabulation
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Cleveland Bid Submittal
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Ergon Bid Submittal
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Bid Package
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Letter from Valero Marketing reflecting price change
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Increase documentation from Valero Marketing Supply
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Ergon Request for Increase
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Proposed Bid Tabulation with increase for Ergon
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Cleveland Asphalt Bid Extension
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Ergon Asphalt Bid Extension
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42. |
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Discuss and take appropriate action on extending Williamson County Bid 11WCA026 (Medical Supplies for Williamson County Jail) with the same pricing, terms and conditions for: Midwest Medical Supply Co., LLC, Prime Source Services LLC, Bound Tree Medical LLC, McKesson Medical, and Progressive Medical International; and with a CPI increase of 2.7% that is allowed pursuant to the terms set forth in the bid for Emed Medical Company.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To extend the Williamson County Medical Supplies for the Williamson County Jail, Bid #11WCA026, with the same pricing, terms, and conditions for: Midwest Medical Supply Co., LLC, Prime Source Services LLC, Bound Tree Medical LLC, McKesson Medical, and Progressive Medical International; and with a Consumer Price Index (CPI) increase of 2.7% that is allowed pursuant to the terms set forth in the bid for Emed Medical Company.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Package
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Bound Tree Renewal
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Emed Renewal
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McKesson Renewal
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Midwest Medical Supply Renewal
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Prime Source Renewal
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Progressive Medical International Renewal
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Bid Tabulation
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Bound Tree submittal
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Emed submittal
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McKesson submittal
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Midwest submittal
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PrimeSource submittal
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Progressive submittal
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43. |
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Consider authorizing advertising and setting date of October 16, 2012 at 2:00pm in the Purchasing Department to receive bids for Fuel for Williamson County Fleet Services, 13IFB00104.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize advertising and set the date of October 16, 2012 at 2:00 p.m. in the Purchasing Department to receive bids for Fuel for Williamson County Fleet Services, Bid #13IFB00104.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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13IFB00104 Fuel Bid Package
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44. |
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Consider authorizing advertising and setting date of October16, 2012 at 3:00pm in the Purchasing Department to receive bids for OEM Original Equipment Manufacturer Ford Replacement Parts for Williamson County, 13IFB00103.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize advertising and set the date of October16, 2012 at 3:00 p.m. in the Purchasing Department to receive bids for Original Equipment Manufacturer (OEM) Ford Replacement Parts for Williamson County, Bid #13IFB00103.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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OEM Ford Replacement Parts Bid Package
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45. |
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Consider authorizing the renewal of contract #11WCAP102 Property Casualty Insurance for Williamson County with Key and Piskuran Insurance Agency for the term of October 1, 2012 through September 30, 2013.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the renewal of Contract #11WCAP102 Property Casualty Insurance for Williamson County with Key and Piskuran Insurance Agency for the term of October 1, 2012 through September 30, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Insurance Proposal
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Key and Piskuran Insurance Renewal
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46. |
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Consider authorizing the renewal of contract #11WCAP106 Vehicle Insurance for Williamson County with Texas Association of Counties.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the renewal of Contract #11WCAP106 Vehicle Insurance for Williamson County with Texas Association of Counties.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Vehicle Insurance RFP
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L Zirkle Recommendation
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TAC Vehicle Insurance Renewal
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47. |
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Discuss and consider authorizing the County Auditor to make any line item transfers necessary to complete the 2011 - 2012 budget within individual departments.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the County Auditor to make any line item transfers, within individual departments, necessary to complete the 2011 - 2012 Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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48. |
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Consider authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2011 - 2012 to balance the county budget for 2012 - 2013.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2011 - 2012 to balance the County Budget for 2012 - 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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49. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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50. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
|
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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51. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office:
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office:
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Aye:
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County Judge Dan A. Gattis
|
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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52. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of funds for the Sheriff's Office:
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Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of funds for the Sheriff's Office:
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Aye:
|
County Judge Dan A. Gattis
|
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Commissioner Precinct 1 Lisa Birkman
|
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Commissioner Precinct 2 Cynthia Long
|
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Commissioner Precinct 4 Ron Morrison
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53. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2012 Extra Duty and Voluntary Duty pay:
|
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Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2012 Extra Duty and Voluntary Duty pay:
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Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
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Commissioner Precinct 2 Cynthia Long
|
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Commissioner Precinct 4 Ron Morrison
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54. |
|
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2012 Extra Duty and Voluntary Duty:
|
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Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2012 Extra Duty and Voluntary Duty:
|
| |
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Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
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Commissioner Precinct 2 Cynthia Long
|
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Commissioner Precinct 4 Ron Morrison
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55. |
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Discuss and take appropriate action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment Program (DSRIP) projects.
|
| |
Executive Assistant to the Commissioner of Precinct #2 Kathy Pierce addressed the Court. |
| |
Motion by: Commissioner Precinct 2 Cynthia Long |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To amend the Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment Program (DSRIP) projects.
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Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
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Commissioner Precinct 2 Cynthia Long
|
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:20 A.M. ON TUESDAY, SEPTEMBER 25, 2012.
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56. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
j) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project.
k) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
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No action was taken in Executive Session. |
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57. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for Pearson Blvd.
b) Discuss proposed acquisition of property for right-of-way for FM 1460.
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| |
No action was taken in Executive Session. |
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58. |
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Discuss and deliberate economic development matters pursuant to Section 551.087, Texas Government Code (Deliberation Regarding Economic Development Negotiations), including the following:
a) acute care hospital in City of Round Rock with Round Rock RE Holdings, LLC
|
| |
No action was taken in Executive Session. |
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59. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
| |
No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:30 P.M. ON TUESDAY, SEPTEMBER 25, 2012.
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60. |
|
|
Discuss and take appropriate action concerning real estate. |
| |
No action was taken on this item. |
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61. |
|
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Discuss and take appropriate action regarding economic development matters. |
| |
No action was taken on this item. |
| |
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62. |
|
|
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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63. |
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Comments from Commissioners. |
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There were no comments. |