Commissioners Court - Regular Session

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41.

Meeting Date:	09/25/2012
Asphalt Emulsion Prime 12 WCA045 Extension Request
Submitted By:	Brenda Fuller, Purchasing
Department:	Purchasing
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and take appropriate action on extending Williamson County Bid 12WCA045 (Asphalt Emulsion Prime) for the same pricing, terms and conditions with Cleveland Asphalt Products and with an allowable economic adjustment of 4% for Ergon Asphalt and Emulsions, Inc. This contract is for the period beginning October 1, 2012 through September 30, 2013.

Background

This contract will be extended for the same pricing, terms and conditions as allowed per bid specification for Cleveland Asphalt Products and with a pricing increase requested by Ergon Asphalt and Emulsions, Inc. The price increase is presented with appropriate documentation to show price increases in raw material asphalt product from their supplier. It is our recommendation to extend these contracts as bidding out at this time may likely result in a price increase exceeding the 4% for this commodity.
It is the recommendation of the Facilities Department Director tht this contract be extended as stated.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Cleveland Signed Agreement to Extend
Cleveland Bid Submittal
Ergon Signed Agreement to Extend
Ergon Bid Submittal
Ergon Request for Increase
Increase documentation from Valero Marketing Supply
Letter from Valero Marketing reflecting price change
Bid Package
Bid Tabulation
Proposed Bid Tabulation with increase for Ergon
Cleveland Asphalt Bid Extension
Ergon Asphalt Bid Extension

Form Review

Inbox	Reviewed By	Date
Purchasing (Originator)	rspace	09/20/2012 11:03 AM
County Judge Exec Asst.	Wendy Coco	09/20/2012 11:08 AM
Form Started By: Brenda Fuller		Started On: 09/19/2012 11:31 AM
Final Approval Date: 09/20/2012