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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 15 )
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5. |
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Acknowledge line item transfers of $100 or less completed by the County Auditor during FY 2012. Click to View |
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Attachments |
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FY12 LIT'S Under $100
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6. |
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Discuss and consider approving a line item transfer for Non Departmental. Click to View |
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| Fiscal Impact |
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7. |
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To discuss and consider approving a line item transfer for the District Attorneys Office Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving a line item transfer for Road & Bridge Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving line item transfer for County Jail. Click to View |
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| Fiscal Impact |
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10. |
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Discuss and consider approving a line item transfer for EMS Click to View |
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| Fiscal Impact |
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11. |
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Consider approving a line item transfer for Mobile Outreach Team Click to View |
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| Fiscal Impact |
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12. |
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Discuss and consider approving a line item transfer for JP 4. Click to View |
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| Fiscal Impact |
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13. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Change Form
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14. |
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Consider approving the amendment adding the audit clause to the renewal of maintenance support with Kronos Support Services Contract #1019648 R03-APR-12 that was approved by Commissioners’ Court on September 11, 2012. Click to View |
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Attachments |
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Kronos Amendment
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15. |
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Discuss and consider approval of final plat for William Bend Estates subdivision - Pct 4 Click to View |
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Final Plat - William Bend Estates
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REGULAR AGENDA |
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16. |
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Discuss and take appropriate action regarding Resolution recognizing Girl Scout Gold Award candidate Anisa Wakil. Click to View |
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Attachments |
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Resolution
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17. |
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Discuss and take appropriate action on the National RC&D Week September 23-29, 2012 and the 50th Anniversary of the RC&D Program on September 27, 2012. Click to View |
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Attachments |
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Proclamation RC&D Program
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18. |
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Hear presentation by Baker-Aicklen & Associates, and take appropriate action on the Trails Master Plan for the Parks Department. Click to View |
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19. |
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To discuss and take appropriate action on the Department of Infrastructure projects and issues update Click to View |
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20. |
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Consider approving Change Order No. 44 in the amount of $71,999.51 for US 183, a Pass Through Financing project in Precinct Two. Click to View |
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Attachments |
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US 183 CO 44
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21. |
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Consider approving Change Order No. 7 in the amount of $79,203.21 for O'Connor Drive Extension, a Road Bond Project in Precinct One. Click to View |
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Attachments |
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OConnor CO 7
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22. |
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Consider approving Change Order No. 1 in the amount of $40,000.00 for Ronald Reagan Blvd. North Phase IV, a Road Bond Project in Precinct Three. Click to View |
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Attachments |
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Ronald Reagan North IV CO 1
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23. |
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Consider approving Change Order No. 18 in the amount of $15,632.20 for US 79 Section 3, a Pass Through Financing Project in Precinct Four. Click to View |
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Attachments |
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US 79 Sec 3 CO 18
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24. |
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Consider approving Change Order No. 19 in the amount of $997.50 for US 79 Section 3, a Pass Through Financing Project in Precinct Four. Click to View |
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Attachments |
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US 79 Section 3 CO 19
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25. |
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Discuss and take appropriate action on the appointment of Judges and Alternate Judges to serve Election Day, November 6, 2012. Click to View |
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Attachments |
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list of judges and alternate judges
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26. |
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Review and approve Attorney General Contract for Child Support Disbursement Unit Click to View |
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Attachments |
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AG Contract Att
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AG Contract 1
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AG Contract Att 1
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AG Contract Att B
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AG Contract Att G
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27. |
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Consider approving the renewal of the CSCD CSR Memorandum of Understanding with no increase for FY13. Click to View |
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Attachments |
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CSCD CSR MOU
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28. |
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Consider approving Third Amendment to Interlocal Agreement with Block House MUD Click to View |
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Attachments |
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Block House MUD
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29. |
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Discuss and consider approving the Tax Collection Agreement between Highlands at Mayfield Ranch Municipal Utility District and the County of Williamson, Texas, Tax Assessor Collector Click to View |
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Attachments |
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Highlands at Mayfield Ranch
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30. |
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Discuss and consider approval of a Resolution conveying the County’s interest in a property located in the City of Jarrell to the City of Jarrell.
Click to View |
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Attachments |
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Jarrell Resolution
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31. |
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Discuss and consider approving the following 2012-2013 Budgets:
0390 County Wide Records Management and Preservation Fund
0386 District Clerk - Records Management and Preservation Fund
0350 Law Library Fund
0882 Fleet Maintenance Fund
0545 Regional Animal Shelter Fund
Click to View |
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Attachments |
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2012-2013 Special Revenue Funds
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32. |
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Discuss and acknowledge the following 2012-2013 Budgets:
0355 Court Reporter Service Fund
0360 Courthouse Security Fund
0361 JP Security Fund
0372 JP Technology Fund
0370 Alternate Dispute Resolution Fund
0380 Probate Court Fund Click to View |
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Attachments |
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2012-2013 Special Revenue Funds
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33. |
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Discuss and take appropriate action regarding Budget Order 2012 2013 and addendum Employee Policy Manual. |
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34. |
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Discuss and take appropriate action regarding setting Sheriffs' and Constables' Fees for 2013 as authorized by Local Government Code Section 118.131 and submission to the Comptroller's office no later than October 15, 2012. Click to View |
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Attachments |
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Comptroller Letter
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Report on Fees
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35. |
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Discuss and take appropriate action acknowledging the Williamson Conservation Foundation’s (WCCF) engagement of the law firm of Sedgwick, LLP to represent and advise the WCCF with respect to various environmental matters including the Williamson County Regional Habitat Conservation Plan and the potential listing of four Central Texas salamanders. Click to View |
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Attachments |
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Engagement and Fee Agreement for Legal Services - Sedgwick
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36. |
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Discuss and take appropriate action regarding renewal of Stop Loss Reinsurance as of 11/1/2012. Click to View |
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Attachments |
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Stop Loss Application
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Disclosure Statement
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37. |
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Discuss and consider approving a price increase request from Crafco Inc. for Rubber Asphalt Crack Sealer 12IFB0003
Click to View |
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Attachments |
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Price Research
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Vendor Bid Submittal
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Costs increase supporting letter
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Bid Package
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Request Letter from Vendor
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Bid Tabulation with Price Increase
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38. |
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Discuss and take appropriate action on extending Williamson County Bid 12IFB00020 Asphalt Emulsions for Williamson County for the same pricing, terms and conditions as the existing contract for the contract period beginning October 1, 2012 through March 31, 2013. Click to View |
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Attachments |
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Bid Package
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Bid Tabulation
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Cleveland Agreement to Extend and Affidavit Authorized Vendor Representative
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Cleveland Bid Submittal
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Ergon Bid Submittal
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Ergon Agreement to Exen an ffidavit Authorizd Vendor Representative
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39. |
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Consider authorizing advertising and setting date of October 16, 2012 at 2:00pm in the Purchasing Department to receive bids for Electrical Services for Williamson County, 13IFB00102 Click to View |
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Attachments |
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Bid Package
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40. |
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Discuss and consider approving renewal of Commercial Service Order and Agreement with Suddenlink for dedicated Internet service. Click to View |
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Attachments |
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Suddenlink Agreement 2012-13
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41. |
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Discuss and take appropriate action on extending Williamson County Bid 12WCA045 (Asphalt Emulsion Prime) for the same pricing, terms and conditions with Cleveland Asphalt Products and with an allowable economic adjustment of 4% for Ergon Asphalt and Emulsions, Inc. This contract is for the period beginning October 1, 2012 through September 30, 2013. Click to View |
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Attachments |
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Cleveland Signed Agreement to Extend
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Cleveland Bid Submittal
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Ergon Signed Agreement to Extend
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Ergon Bid Submittal
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Ergon Request for Increase
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Increase documentation from Valero Marketing Supply
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Letter from Valero Marketing reflecting price change
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Bid Package
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Bid Tabulation
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Proposed Bid Tabulation with increase for Ergon
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42. |
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Discuss and take appropriate action on extending Williamson County Bid 11WCA026 (Medical Supplies for Williamson County Jail) with the same pricing, terms and conditions for: Midwest Medical Supply Co., LLC, Prime Source Servics LLC, Bound Tree Medical LLC, McKesson Medical, and Progressive Medical International; and with a CPI increase of 2.7% that is allowed pursuant to the terms set forth in the bid for Emed Medical Company. Click to View |
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Attachments |
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Bid Tabulation
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Bound Tree submittal
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Bound Tree signed extension documents
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Emed signed extension documents
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Emed submittal
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Bid Package
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McKesson submittal
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McKesson signed extension documents
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Midwest submittal
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Midwest extension documents
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PrimeSource signed extension documents
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Progressive submittal
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Progressive signed extension documents
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PrimeSource submittal
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43. |
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Consider authorizing advertising and setting date of October 16, 2012 at 2:00pm in the Purchasing Department to receive bids for Fuel for Williamson County Fleet Services, 13IFB00104. Click to View |
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Attachments |
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13IFB00104 Fuel Bid Package
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44. |
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Consider authorizing advertising and setting date of October16, 2012 at 3:00pm in the Purchasing Department to receive bids for OEM Original Equipment Manufacturer Ford Replacement Parts for Williamson County, 13IFB00103 Click to View |
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Attachments |
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OEM Ford Replacement Parts Bid Package
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45. |
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Consider authorizing the renewal of contract #11WCAP102 Property Casualty Insurance for Williamson County with Key and Piskuran Insurance Agency for the term of October 1, 2012 through September 30, 2013. Click to View |
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Attachments |
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Property Insurance Renewal Affidavit
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Insurance Proposal
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46. |
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Consider authorizing the renewal of contract #11WCAP106 Vehicle Insurance for Williamson County with Texas Association of Counties. Click to View |
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Attachments |
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Vehicle Insurance RFP
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L Zirkle Recommendation
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TAC renewal proposal
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47. |
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Discuss and consider authorizing the County Auditor to make any line item transfers necessary to complete the 2011 - 2012 budget within individual departments. Click to View |
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48. |
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Consider authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2011 - 2012 to balance the county budget for 2012 - 2013. Click to View |
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49. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations: Click to View |
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50. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations: Click to View |
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51. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office: Click to View |
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52. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of funds for the Sheriff's Office: Click to View |
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53. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2012 Extra Duty and Voluntary Duty pay: Click to View |
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54. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2012 Extra Duty and Voluntary Duty: Click to View |
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55. |
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Discuss and take appropriate action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment Program (DSRIP) projects.
Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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56. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
j) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project.
k) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
Click to View |
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57. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for Pearson Blvd.
b) Discuss proposed acquisition of property for right-of-way for FM 1460.
Click to View |
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58. |
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Discuss and deliberate economic development matters pursuant to Section 551.087, Texas Government Code (Deliberation Regarding Economic Development Negotiations), including the following:
a) acute care hospital in City of Round Rock with Round Rock RE Holdings, LLC Click to View |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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60. |
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Discuss and take appropriate action concering real estate. |
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61. |
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Discuss and take appropriate action regarding economic development matters. |
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62. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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63. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2012 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |