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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, SEPTEMBER 27, 2011, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Others Present: |
Hal Hawes, Legal Advisor to Commissioner's Court
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Black Wehling, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve the minutes of the September 20, 2011 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09.20.2011 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the payment of bills totaling $2,971,978.30 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09.27.2011 Funding Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following persons addressed the Court: Associate Director of the Round Rock Symphony Orchestra Grant Gilman, Executive Director of the Williamson County Museum Mickie Ross, Jim Dillon of Liberty Hill, Charles Shell of Hutto, Williamson County Trapper Jack Bonner, Tom Crawford of Georgetown, Tom Madden of Schwertner Farms, John Tyler of Robinson Ranch, Bill Mattia of Georgetown, Kathy Voss of Jarrell and District Supervisor of Texas Wildlife Services Gary McEwan. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
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5. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Non Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for HazMat.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Hazardous Materials (HazMat):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for JP4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve line item transfers for the Justice of the Peace, Precinct #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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To discuss and consider approving a line item transfer for the District Attorneys office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for the District Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for the County Judge.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for the County Judge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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To discuss and take appropriate action on the approval of a line item transfer for Road and Bridge.
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This item was pulled from the agenda.
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11. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge.
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This item was pulled from the agenda. |
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12. |
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To discuss and take appropriate action on the approval of a line item transfer for Road & Bridge.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Road & Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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To discuss and consider approving a line item transfer for the County Jail.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for the County Jail:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Acknowledge line item transfers of $100 or less completed by the County Auditor during FY 2011.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To acknowledge line item transfers of $100.00 or less completed by the County Auditor during FY 2011.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY11 LITs Under 100 Dollars
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15. |
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To discuss and consider confirming the appointment of Jack Abbott as a Deputy Constable for the Precinct One Constables Office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To confirm the appointment of Jack Abbott as a Deputy Constable for the Precinct #1 Constable's Office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Deputy Confirmation letter
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16. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfer Forms
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REGULAR AGENDA |
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17. |
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Discuss and take appropriate action concerning the funding for the County Trapper. |
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County Trapper Jack Bonner and Texas Wildlife Services District Supervisor Gary McEwan addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve funding of County Trapper from Department 409 and assess annual fees for professional services provided beyond free advice for landowners of 1-10 acres at $25, 11-100 acres at $100, and greater than 100 acres at $200, with fees subject to legality review by Commissioners' Court legal advisor.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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Discuss and take appropriate action on road bond program. |
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken. |
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19. |
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Consider approving Change Order No. 7 in the amount of -$14,271.13 for CR 214 Phase 2A, a Road Bond Project in Precinct Two.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To approve Change Order No. 7 in the amount of -$14,271.13 for County Road 214, Phase 2A, a Road Bond Project in Precinct #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 7 for CR 214 Phase 2A
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20. |
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Discuss and take appropriate action on the Resolution for the TxDOT Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 Northbound Frontage Road and ramps from approximately Westinghouse Road to SH 29 in Williamson County.
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Senior Director of Infrastructure Bob Daigh and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the Resolution for the Texas Department of Transportation (TxDOT) Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 Northbound Frontage Road and ramps from approximately Westinghouse Road to State Highway 29 in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Resolution for IH 35 Northbound Frontage Road and Ramps
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21. |
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Discuss and take appropriate action on the TxDOT Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 Northbound Frontage Road and ramps from approximately Westinghouse Road to SH 29 in Williamson County.
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Senior Director of Infrastructure Bob Daigh and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the TxDOT Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 northbound frontage road and ramps from approximately Westinghouse Road to State Highway 29 in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TxDOT Pass-Through Agreement for IH 35 Frontage Road
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22. |
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To discuss and take appropriate action on Inter-local Agreement between Williamson County Road & Bridge and the Army Corp. of Engineers.
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Senior Director of Infrastructure Bob Daigh addressed the Court. This item was pulled from the agenda. |
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Attachments: |
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Inter-local Agreement Lake Granger
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Exhibit A - Costs
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23. |
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Consider authorizing County Judge to execute a Real Estate Contract with Charlotte Lyn Davis for ROW needed on Chandler IIIA. (PARCELS 10 & 14)
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Senior Director of Infrastructure Bob Daigh addressed the Court. Commissioner Morrison abstained from voting on this item (Conflict of Interest Affidavit attached). |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute a Real Estate Contract with Charlotte Lyn Davis for right-of-way needed on Chandler IIIA (PARCELS 10 & 14).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Charlotte Davis Real Estate Contract for Chandler IIIA
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Conflict of Interest Affidavit - Morrison
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24. |
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Consideration and action with respect to "Order Authorizing the Issuance of Williamson County, Texas Limited Tax Refunding Bonds; Levying an Ad Valorem Tax in Support of the Bonds; Approving a Paying Agent/Registrar Agreement, an Official Statement, an Escrow Agreement; Establishing the Procedures for Selling and Delivering the Bonds; and Authorizing Other Matters Relating to the Bonds" and issuance of the Williamson County, Texas Limited Tax Refunding Bonds, Series 2011.
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Attorney Carol Polumbo of McCall, Parkhurst and Horton and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve an "Order Authorizing the Issuance of Williamson County, Texas Limited Tax Refunding Bonds; Levying an Ad Valorem Tax in Support of the Bonds; Approving a Paying Agent/Registrar Agreement, an Official Statement, an Escrow Agreement; Establishing the Procedures for Selling and Delivering the Bonds; and Authorizing Other Matters Relating to the Bonds" and issuance of the Williamson County, Texas Limited Tax Refunding Bonds, Series 2011.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PAR Agreement
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Certificate for Order
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General and No-Litigation Certificate
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Order Authorising Issuance of Limited Tax Refunding Bonds
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25. |
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Consider authorizing transfer request for 2006 GO Park Bonds on the following amount: $15,000 from Brushy Creek Trail Phase III (P130) to Trail Master Plan (P248).
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Interim Parks Director Randy Bell addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve a transfer request for 2006 General Obligation (GO) Park Bonds on the following amount: $15,000 from Brushy Creek Trail Phase III (Parcel 130) to Trail Master Plan (Parcel 248).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Trail Master Plan Scope of Work
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26. |
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Discuss and take appropriate action to accept funding from Texas Department of Transportation (TxDOT) for acquisition of a conservation easement for the remainder of Cobb Cavern and to authorize closing on the easement.
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Director of Environmental Programs Gary Boyd addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the Williamson County Conservation Foundation to accept funding from the Texas Department of Transportation (TxDOT) for acquisition of a conservation easement for the remainder of Cobb Cavern to assist TxDOT in mitigation for SH 195 through the Williamson County Regional Habitat Conservation Plan and to authorize closing on the easement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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To discuss and consider approving a request for exception for the District Attorneys office.
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District Attorney John Bradley addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a request for exception for the District Attorney's office and fund the position at a 18.1 down from a 20.1 per the District Attorney.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Request for Exception
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28. |
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Consider approving First Amendment to Interlocal Agreement for Law Enforcement Services with North Austin Municipal Utility District No. 1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve the First Amendment to Interlocal Agreement for Law Enforcement Services with North Austin Municipal Utility District No. 1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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First Amendment to North Austin MUD 1 Law Enforcement Services Agreement
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29. |
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Consider approving Amendment No. 2 to Interlocal Agreement for Law Enforcement Services Between Williamson County, Texas and Block House MUD.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve Amendment No. 2 to the Interlocal Agreement for Law Enforcement Services between Williamson County, Texas and Block House Municipal Utility District (MUD).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Block House MUD Amendment 2 to Law Enforcement Services Agreement
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30. |
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Discuss and take appropriate action concerning renewal of Workers' Compensation Coverage as of 10/01/2011.
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Joyce Nemec of Human Resources addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve the renewal of Workers' Compensation Coverage as of 10/01/2011.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY 2012 Workers' Compensation Coverage Renewal
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31. |
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Discuss and take appropriate action regarding appointment of the Williamson County Sick Leave Pool Committee Members for FY 2012.
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Joyce Nemec of Human Resources addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison
Motion: To appoint the following persons as Williamson County Sick Leave Pool Committee Members for FY 2012: Spencanna Bartlett of the Sheriff's Office, Terron Evertson of Road and Bridge, Marilyn Cavender of the County Clerk's Office, Scott Matthew of Juvenile Services and Alma Lira Russell of the Tax Office as Voting Members and Mindy Powell of WCCHD and Senior Director of Human Resources Lisa Zirkle as Non-voting Members.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
FY 2012 Sick Leave Pool Members
|
| |
| |
|
|
|
|
|
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|
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32. |
|
|
Discuss and take appropriate action concerning approval of the Pay Policies section of the Williamson County Employee Policy Manual effective 10/1/2011 as well as FY 2012 Civilian Grade-Step Chart and FY 2012 Peace Officer Pay Scale.
|
| |
Senior Director of Human Resources Lisa Zirkle addressed the Court. |
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Pay Policies section of the Williamson County Employee Policy Manual effective 10/1/2011 as well as FY 2012 Civilian Grade-Step Chart and FY 2012 Peace Officer Pay Scale.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Pay Policies Section of Williamson County Employee Policy Manual - October 1, 2011
|
| |
Civilian Grade-Step Chart - FY 2012
|
| |
Peace Officer Pay Scale - FY 2012
|
| |
| |
|
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33. |
|
|
Discuss and take appropriate action on approving the Records Management Plan for Non-Elected Williamson County Offices and Archives Records Storage Center (ARSC) Guidelines in accordance with the Williamson County Policy for Establishing a Records Management Program for the Non-elected Offices of Williamson County.
|
| |
Legal Advisor to the Commissioners' Court Hal Hawes addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: County Judge Dan A. Gattis
Motion: To approve the Records Management Plan for Non-Elected Williamson County Offices and Archives Records Storage Center (ARSC) Guidelines in accordance with the Williamson County Policy for Establishing a Records Management Program for the Non-elected Offices of Williamson County.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Records Management Plan 1
|
| |
Records Management Plan Original
|
| |
| |
|
|
|
|
|
|
|
|
34. |
|
|
Discuss and take appropriate action on grants network master license and service agreement for use of e-Civis grant program.
|
| |
Executive Assistant to the Commissioner of Precinct #2 Kathy (Grimes) Pierce, First Assistant County Auditor Julie Kiley and Sheriff James Wilson addressed the Court. |
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 4 Ron Morrison
Motion: To approve a Grants Network Master License and Service Agreement for use of e-Civis grant program.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Product Sheet
|
| |
Tracking Sheet
|
| |
Benefits Sheet
|
| |
Reference Sheet
|
| |
eCivis Master License and Service Agreement
|
| |
| |
|
|
|
|
|
|
|
|
35. |
|
|
Consider a resolution adopting changes to the Commissioner, Constable, and Justice of the Peace Precincts as part of the 2011 Redistricting process, and take appropriate action.
|
| |
Director of GIS/911 Addressing Richard Semple, Attorney Joseph Nixon of Bierne, Maynard and Parsons, GIS Analyst/Elections Candi Zaccheus and Williamson County Democratic Party Chair Brian Hamon addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 3 Valerie Covey
Motion: To adopt the proposed changes and maps A, C and D to the Commissioner, Constable and Justice of the Peace Precincts as part of the 2011 redistricting process.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Redistricting Resolution
|
| |
Voter Tabulation District Maps
|
| |
| |
|
|
|
|
|
|
|
|
36. |
|
|
Consider a resolution adopting changes to the Voter Tabulation Districts as part of the 2011 Redistricting process, and take appropriate action.
|
| |
Director of GIS / 911 Addressing Richard Semple, Attorney Joseph Nixon of Bierne, Maynard and Parsons, GIS Analyst/Elections Candi Zaccheus, Legal Advisor to the Commissioners' Court Hal Hawes and Chairman of the Williamson County Democratic Party Brian Hamon addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 3 Valerie Covey
Motion: To adopt the resolution on the proposed changes to the Voter Tabulation Districts as part of the 2011 redistricting process and Changes A, C and D.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Voter Tabulation District Maps
|
| |
Voter Tabulation District Resolution
|
| |
| |
|
|
|
|
|
|
|
|
37. |
|
|
Consider authorizing advertising and setting date of October 25, 2011 at 2:00 PM in the Purchasing Department to receive proposals for Pharmaceuticals and Pharmaceutical Service/Supplies for the Williamson County Jail, proposal # 12WCAP120.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To authorize advertising and set the date of October 25, 2011 at 2:00 p.m. in the Purchasing Department to receive proposals for Pharmaceuticals and Pharmaceutical Service/Supplies for the Williamson County Jail (proposal # 12WCAP120).
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Jail Pharmaceutical RFP
|
| |
| |
|
|
|
|
|
|
|
|
38. |
|
|
Consider awarding bids received for Asphalt Emulsion Prime 12WCA045 to the low bid meeting specifications - Ergon Asphalt.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To award bids received for Asphalt Emulsion Prime 12WCA045 to the low bid meeting specifications - Ergon Asphalt.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
tabulation AEP
|
| |
submittal Ergon
|
| |
submittal Cleveland Asphalt
|
| |
submittal Performance Grade
|
| |
| |
|
|
|
|
|
|
|
|
39. |
|
|
Consider awarding bids received for EMS Power Stretchers 11WCA065 to the lowest and best bid meeting specifications - Stryker Medical.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To award bids received for EMS Power Stretchers 11WCA065 to the lowest and best bid meeting specifications - Stryker Medical.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
tabulation Power Stretcher
|
| |
Recommendation
|
| |
submittal Stryker
|
| |
| |
|
|
|
|
|
|
|
|
40. |
|
|
Consider rejecting bids received for Body Armor bid # 12WCA060 for Law Enforcement Departments.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To reject the bids received for Body Armor, bid # 12WCA060, for Law Enforcement departments.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
41. |
|
|
Discuss and consider taking appropriate action on extending annual contracts for Road and Bridge Aggregate 10WCA002 A; Asphalt Cement and Cut Back 11WCA043; Asphalt Emulsions 11WCA044.
|
| |
Purchasing Director Bob Space addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To extend annual contracts for Road and Bridge Aggregate 10WCA002 A, Asphalt Cement and Cut Back 11WCA043, and Asphalt Emulsions 11WCA044, the extensions for Cut Back and Aggregate being for 6 months rather than a full year.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
backup Aggregate
|
| |
backup Cement and Cut Back
|
| |
backup Emulsions
|
| |
| |
|
|
|
|
|
|
|
|
42. |
|
|
Consider authorizing the renewal of our current contract, 04WCP4206, with Texas Bells and Whistles, providing miniature train operation at the Williamson County Regional Park. The renewal will be through September 30, 2016. There are no changes to the terms or conditions of the current contract.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the renewal of our current contract, 04WCP4206, with Texas Bells and Whistles, providing miniature train operation at the Williamson County Regional Park through September 30, 2016, with no changes to the terms or conditions of the current contract.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Renewal Letter
|
| |
Texas Bells and Whistles Train Agreement Letter
|
| |
| |
|
|
|
|
|
|
|
|
43. |
|
|
Consider authorizing advertising and setting date of October 26, 2011 at 3:30pm in the Purchasing Department to receive bids for SH 29 Intersection Improvements at Park Place & Jack Nicklaus, Bid # 11WC916.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To authorize advertising and set the date of October 26, 2011 at 3:30 p.m. in the Purchasing Department to receive bids for State Highway 29 Intersection Improvements at Park Place & Jack Nicklaus; Bid # 11WC916.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
44. |
|
|
Consider authorizing an agreement with Mo’mix Solutions to provide IT consulting services for the county’s Oracle system. Mo’Mix is a registered vendor for BuyBoard contract #331-09.
|
| |
No action was taken on this item. |
| |
Attachments: |
| |
Mo'Mix Agreement
|
| |
| |
|
|
|
|
|
|
|
|
45. |
|
|
Consider awarding bids received for Williamson County Landscape Maintenance 12WCA018 to the lowest and best bids meeting specifications. Complete list attached.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To award bids received for Williamson County Landscape Maintenance 12WCA018 to the lowest and best bids meeting specifications: We Mow It for all locations except the Animal Shelter and Red & White Greenery for the Animal Shelter.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Bid Tab
|
| |
Recommendation Letter
|
| |
Vendor Submittal for Animal Shelter
|
| |
Vendor Submittal for Facilities
|
| |
| |
|
|
|
|
|
|
|
|
46. |
|
|
Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to the General Fund.
|
| |
First Assistant County Auditor Julie Kiley addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to the General Fund:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
47. |
|
|
Consider authorizing the County Auditor to make any line item transfers necessary to complete the 2010-2011 budget within individual departments.
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the County Auditor to make any line item transfers necessary to complete the 2010-2011 budget within individual departments.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
48. |
|
|
Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
49. |
|
|
Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
50. |
|
|
Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2011 Extra Duty and Voluntary Duty:
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2011 Extra Duty and Voluntary Duty:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
51. |
|
|
Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2011 Extra Duty and Voluntary Duty pay:
|
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2011 Extra Duty and Voluntary Duty pay:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
52. |
|
|
Discuss and take appropriate action regarding Agreement with ESD #8 Georgetown, Texas for 2010 2011.
|
| |
Legal Advisor to the Commissioners' Court Hal Hawes addressed the Court. |
| |
Motion By: Commissioner Precinct 1 Lisa Birkman |
| |
Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve the 2010/2011 Agreement with Emergency Services District (ESD) #8, Georgetown, Texas.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Agreement ESD 8 Georgetown 2010 2011
|
| |
| |
|
|
|
|
|
|
|
|
53. |
|
|
Discuss and take appropriate action regarding Budget Order for 2011 2012.
|
| |
First Assistant County Auditor Julie Kiley and Senior Director of Human Resources Lisa Zirkle addressed the Court. |
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 4 Ron Morrison
Motion: To approve the Budget Order for 2011/2012 with changes made today regarding the cell phone stipend addendum and in Section V. (8) regarding the Benefits Fund.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
2011-2012 Budget Order
|
| |
| |
|
|
|
|
|
|
|
|
|
|
|
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:15 P.M. ON TUESDAY, SEPTEMBER 27, 2011.
|
| |
|
|
|
|
|
|
|
|
54. |
|
|
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way on Chandler IIIA.
i) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
j) Discuss proposed acquisition of drainage easements along CR 138.
k) Discuss proposed acquisition of property for right-of-way along CR 170.
l) Discuss proposed acquisition and/or sale of property for Arterial H.
m) Discuss potential sale of real property on Williams Drive.
|
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
55. |
|
|
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
|
|
|
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:44 P.M. ON TUESDAY, SEPTEMBER 27, 2011.
|
| |
|
|
|
|
|
|
|
|
56. |
|
|
Discuss and take appropriate action on real estate. |
| |
No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
57. |
|
|
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
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No action was taken on this item. |
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58. |
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Comments from Commissioners. |
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Commissioner Birkman noted the recent passing of Alfred H."Spike" Robinson. Funeral services are scheduled for Wednesday, September 28, 2011. |