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23.

Meeting Date:	09/06/2011
SSG Preventive Maintenance
Submitted By:	Jessica Schmidt, J.P. Pct. #4
Department:	J.P. Pct. #4
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and take appropriate action on an agreement between Southwest Solutions Group and Williamson County in relation to preventive maintenance and service of the Spacesaver System located in the Office of the Justice of the Peace Precinct No. 4.

Background

Southwest Solutions Group Preventive Maintenance & Service Program for Williamson County JP 4 Spacesaver System which consists of two end files and eight rolling carriages for our filing system. Annual service agreement is effective from 9/9/2011 thru 9/8/2012. This agreement includes one scheduled Preventive Maintenance at no charge and covers 100% labor and parts charges for service calls and includes travel, mileage to and from for all service calls and Preventive Maintenance visits. The amount of this agreement is $1,061.54 and was approved in our 2010/2011 budget. Hal Hawes has also reviewed the agreement.

The cost of just one service maintenance call without the preventive maintenance and labor program agreement could cost more than the $1,061.54. Labor charge is $150.00 for the first hour and $125.00 for each additional hour. Mileage charge is $1.25 per mile to and from our office and would have to come from Dallas, Houston or San Antonio. Travel charge is $50.00 per hour also from Dallas, Houston or San Antonio from their location to ours and back. Parts would also be extra charges.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Southwest Solutions Group Preventive Maintenance

Form Review

Inbox	Reviewed By	Date
Hal Hawes	Hal Hawes	08/30/2011 04:05 PM
County Judge Exec Asst.	Wendy Coco	08/31/2011 04:46 PM
Form Started By: jschmidt		Started On: 08/29/2011 08:05 PM
Final Approval Date: 08/31/2011