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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
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5. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for HazMat Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for JP4. Click to View |
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| Fiscal Impact |
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8. |
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To discuss and consider approving a line item transfer for the District Attorneys office. Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving a line item transfer for the County Judge. Click to View |
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| Fiscal Impact |
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10. |
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To discuss and take appropriate action on the approval of a line item transfer for Road and Bridge Click to View |
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| Fiscal Impact |
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11. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge Click to View |
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| Fiscal Impact |
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12. |
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To discuss and take appropriate action on the approval of a line item transfer for Road & Bridge. Click to View |
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| Fiscal Impact |
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13. |
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To discuss and consider approving a line item transfer for the County Jail. Click to View |
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| Fiscal Impact |
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14. |
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Acknowledge line item transfers of $100 or less completed by the County Auditor during FY 2011. Click to View |
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Attachments |
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FY11 LITs Under 100 Dollars
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15. |
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To discuss and consider confirming the appointment of Jack Abbott as a Deputy Constable for the Precinct One Constables Office. Click to View |
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Attachments |
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Deputy Confirmation letter
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16. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Transfer Forms
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REGULAR AGENDA |
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17. |
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Discuss and take appropriate action concerning the funding for the County Trapper. |
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18. |
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Discuss and take appropriate action on road bond program. |
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19. |
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Consider approving Change Order No. 7 in the amount of -$14,271.13 for CR 214 Phase 2A, a Road Bond Project in Precinct Two. Click to View |
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Attachments |
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CR 214 Ph 2A CO 7
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20. |
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Discuss and take appropriate action on the Resolution for the TxDOT Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 Northbound Frontage Road and ramps from approximately Westinghouse Road to SH 29 in Williamson County Click to View |
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Attachments |
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I-35 NBFR and Ramp Pass-Through Resolution
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21. |
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Discuss and take appropriate action on the TxDOT Pass-Through Agreement (Contract No. PT2010-006-01) CSJ No. 0015-09-161, 0015-09-160, & 0015-08-128 to construct I-35 Northbound Frontage Road and ramps from approximately Westinghouse Road to SH 29 in Williamson County. Click to View |
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Attachments |
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I-35 NBF and Ramps TxDOT Pass-Through Agreement
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22. |
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To discuss and take appropriate action on Inter-local Agreement between Williamson County Road & Bridge and the Army Corp. of Engineers. Click to View |
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Attachments |
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Inter-local Agreement Lake Granger
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Exhibit A - Costs
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23. |
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Consider authorizing County Judge to execute a Real Estate Contract with Charlotte Lyn Davis for ROW needed on Chandler IIIA. (PARCELS 10 & 14) Click to View |
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Attachments |
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Davis Contract
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24. |
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Consideration and action with respect to "Order Authorizing the Issuance of Williamson County, Texas Limited Tax Refunding Bonds; Levying an Ad Valorem Tax in Support of the Bonds; Approving a Paying Agent/Registrar Agreement, an Official Statement, an Escrow Agreement; Establishing the Procedures for Selling and Delivering the Bonds; and Authorizing Other Matters Relating to the Bonds" and issuance of the Williamson County, Texas Limited Tax Refunding Bonds, Series 2011. Click to View |
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Attachments |
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PAR Agreement
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Order
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25. |
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Consider authorizing transfer request for 2006 GO Park Bonds on the following amount: $15,000 from Brushy Creek Trail Phase III (P130) to Trail Master Plan (P248) Click to View |
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Attachments |
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Trail Master Plan Scope of Work
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26. |
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Discuss and take appropriate action to accept funding from Texas Department of Transportation (TxDOT) for acquisition of a conservation easement for the remainder of Cobb Cavern and to authorize closing on the easement. Click to View |
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27. |
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To discuss and consider approving a request for exception for the District Attorneys office. Click to View |
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Attachments |
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Request for Exception
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28. |
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Consider approving First Amendment to Interlocal Agreement for Law Enforcement Services with North Austin Municipal Utility District No. 1. Click to View |
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Attachments |
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North Austin MUD
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29. |
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Consider approving Amendment No. 2 to Interlocal Agreement for Law Enforcement Services Between Williamson County, Texas and Block House MUD Click to View |
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Attachments |
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Block House
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30. |
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Discuss and take appropriate action concerning renewal of Workers' Compensation Coverage as of 10/01/2011.
Click to View |
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Attachments |
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FY 2012 Workers' Compensation Coverage Renewal
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31. |
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Discuss and take appropriate action regarding appointment of the Williamson County Sick Leave Pool Committee Members for FY 2012. Click to View |
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Attachments |
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FY 2012 Sick Leave Pool Members
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32. |
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Discuss and take appropriate action concerning approval of the Pay Policies section of the Williamson County Employee Policy Manual effective 10/1/2011 as well as FY 2012 Civilian Grade-Step Chart and FY 2012 Peace Officer Pay Scale. Click to View |
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Attachments |
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Pay Policies Section of Williamson County Employee Policy Manual - October 1, 2011
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Civilian Grade-Step Chart - FY 2012
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Peace Officer Pay Scale - FY 2012
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33. |
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Discuss and take appropriate action on approving the Records Management Plan for Non-Elected Williamson County Offices and Archives Records Storage Center (ARSC) Guidelines in accordance with the Williamson County Policy for Establishing a Records Management Program for the Non-elected Offices of Williamson County. Click to View |
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Attachments |
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Records Management Plan Original
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Records Management Plan 1
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34. |
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Discuss and take appropriate action on grants network master license and service agreement for use of e-Civis grant program. Click to View |
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Attachments |
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Agreement
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Product Sheet
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Tracking Sheet
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Reference Sheet
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Benefits Sheet
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35. |
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Consider a resolution adopting changes to the Commissioner, Constable, and Justice of the Peace Precincts as part of the 2011 Redistricting process, and take appropriate action. Click to View |
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Attachments |
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Redistricting Resolution
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36. |
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Consider a resolution adopting changes to the Voter Tabulation Districts as part of the 2011 Redistricting process, and take appropriate action. Click to View |
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Attachments |
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VTD Resolution
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37. |
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Consider authorizing advertising and setting date of October 25, 2011 at 2:00 PM in the Purchasing Department to receive proposals for Pharmaceuticals and Pharmaceutical Service/Supplies for the Williamson County Jail, proposal # 12WCAP120. Click to View |
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Attachments |
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Jail Pharmaceutical RFP
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38. |
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Consider awarding bids received for Asphalt Emulsion Prime 12WCA045 to the low bid meeting specifications - Ergon Asphalt
Click to View |
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Attachments |
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tabulation AEP
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submittal Ergon
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submittal Cleveland Asphalt
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submittal Performance Grade
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39. |
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Consider awarding bids received for EMS Power Stretchers 11WCA065 to the lowest and best bid meeting specifications - Stryker Medical.
Click to View |
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Attachments |
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tabulation Power Stretcher
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Recommendation
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submittal Stryker
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40. |
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Consider rejecting bids received for Body Armor bid # 12WCA060 for Law Enforcement Departments. Click to View |
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41. |
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Discuss and consider taking appropriate action on extending annual contracts for Road and Bridge Aggregate 10WCA002 A; Asphalt Cement and Cut Back 11WCA043; Asphalt Emulsions 11WCA044. Click to View |
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Attachments |
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backup Aggregate
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backup Cement and Cut Back
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backup Emulsions
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42. |
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Consider authorizing the renewal of our current contract, 04WCP4206, with Texas Bells and Whistles, providing miniature train operation at the Williamson County Regional Park. The renewal will be through September 30, 2016. There are no changes to the terms or conditions of the current contract. Click to View |
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Attachments |
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Renewal Letter
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43. |
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Consider authorizing advertising and setting date of October 26, 2011 at 3:30pm in the Purchasing Department to receive bids for SH 29 Intersection Improvements at Park Place & Jack Nicklaus, Bid # 11WC916. Click to View |
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44. |
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Consider authorizing an agreement with Mo’mix Solutions to provide IT consulting services for the county’s Oracle system. Mo’Mix is a registered vendor for BuyBoard contract #331-09. Click to View |
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Attachments |
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Mo'Mix Agreement
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45. |
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Consider awarding bids received for Williamson County Landscape Maintenance 12WCA018 to the lowest and best bids meeting specifications. Complete list attached.
Click to View |
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Attachments |
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Bid Tab
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Recommendation Letter
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Vendor Submittal for Facilities
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Vendor Submittal for Animal Shelter
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46. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to the General Fund Click to View |
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47. |
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Consider authorizing the County Auditor to make any line item transfers necessary to complete the 2010-2011 budget within individual departments. Click to View |
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48. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations: Click to View |
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49. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations: Click to View |
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50. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for September 2011 Extra Duty and Voluntary Duty: Click to View |
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51. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for September 2011 Extra Duty and Voluntary Duty pay: Click to View |
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52. |
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Discuss and take appropriate action regarding Agreement with ESD #8 Georgetown, Texas for 2010 2011. Click to View |
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Attachments |
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Agreement ESD 8 Georgetown 2010 2011
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53. |
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Discuss and take appropriate action regarding Budget Order for 2011 2012. Click to View |
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Attachments |
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Draft Budget Order 2011 2012
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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54. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way on Chandler IIIA.
i) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
j) Discuss proposed acquisition of drainage easements along CR 138.
k) Discuss proposed acquisition of property for right-of-way along CR 170.
l) Discuss proposed acquisition and/or sale of property for Arterial H.
m) Discuss potential sale of real property on Williams Drive. Click to View |
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55. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
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56. |
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Discuss and take appropriate action on real estate. |
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57. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
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58. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2011 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |