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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING 
SEPTEMBER 21, 2010

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:41 A.M. on TUESDAY, SEPTEMBER 21, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Hal Hawes, Assistant County Attorney
Connie Singleton, Deputy County Clerk
             
1. Review and approval of minutes.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long 

Motion: To approve the minutes from the last meeting.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  09-14-2010 CC mins
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
  Senior Director of Infrastructure Bob Daigh addressed the Court.

No action was taken.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Donna Baker addressed the Court.

Commissioner Birkman abstained in regards to payment of an invoice for San Gabriel Parkway. (Conflict of Interest Affidavit attached)

  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,245,924.38 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  09.21.2010 Conflict of Interest Affidavit - Birkman
  09.21.2010 Funding Report
  Wire Transfers
 
             
4.
Citizen comments.
  The following addressed the Court:
Executive Director for Clean Air Force of Central Texas Deanna Altenhoff 
Greg Windham of Georgetown
Jim Dillon of Liberty Hill
             
CONSENT AGENDA

The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11)
             
5. Discuss and consider approving a line item transfer for the SO.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the Sheriff's Office:
From 0100-0560-005700 Vehicles>$5000 $16,779.60  
To 0100-0560-004541 Vehicle Repairs/Maintenance $16,779.60
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for Ag Ext Office.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the Agricultural Extension Office: 
From 0100-0665-004621 Ext Office/Copier Rental Supplies $200.00  
To 0100-0665-003301 Ext Off/Gasoline, Oil $200.00  
From 0100-0665-004621 Ext Off/Copier Rental Supplies $300.00  
To 0100-0665-003100 Ext Off/Office Supplies $300.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider a line item transfer for Commissioner Precinct #2.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Commissioner Precinct #2:
From 0100-0212-004999 Miscellaneous $500.00  
From 0100-0212-003115 Computer Supplies $117.66  
To 0100-0212-003010 Computer Equipment < $5000 $617.66
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for the County Attorney's Office.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the County Attorney's Office:
To: 0100-0475-004231 Travel $750.00  
From: 0100-0475-004932 Trial Expenses $750.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Consider and take appropriate action on authorizing the transfer of various items to auction/donation/destruction.  (Complete list filed with official minutes)
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items to auction/donation/destruction.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Transfers
 
             
10. Consider appointing Matthew Kirke Phillips to ESD Board #2 to serve the unexpired term of Brenda Kaiser through 12/31/10, and to reappoint him to serve a two year term beginning 1/1/11.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To appoint Matthew Kirke Phillips to Emergency Services District Board #2 to serve the unexpired term of Brenda Kaiser through 12/31/10, and reappoint him to serve a two year term beginning 1/1/11.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Matthew Kirke Phillips Resume
 
             
11. Discuss and take appropriate action regarding an order declaring, continuing/renewing or terminating a local state of disaster (Disaster Declaration) for Williamson County in regards to recent flooding. (in accordance with Texas Government Code 418.108) 
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order continuing/renewing for 2 more weeks a local state of disaster (Disaster Declaration) for Williamson County (in accordance with Texas Government Code 418.108) in regards to recent flooding.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
REGULAR AGENDA
             
12. Hear presentation from Dan Wegmiller of Specialized Public Finance and David Flores, County Auditor, in regards to possible refunding opportunity for the County Debt Program.

  Attachments:
  Williamson County Refunding Analysis
 
             
13. Discuss and take appropriate action on road bond program.
  Senior Director of Infrastructure Bob Daigh addressed the Court.

No action was taken.
  Attachments:
  I-35 Corridor Segment 3 Planning Workshop 2010
  2010-09-CSR
 
             
14. Consider approving Change Order No. 11 in the amount of $36,608.76 for US 79 Section 5B, a Pass Through project in Precinct #4.
  Senior Director of Infrastructure Bob Daigh addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Change Order No. 11 in the amount of $36,608.76 for US 79 Section 5B, a Pass Through project in Precinct #4.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Order 11 For US 79
 
             
15. Discuss and take appropriate action on Change Order No. 11 in the amount of $36,608.76 for US 79 Section 5B, a Pass Through project in Precinct #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Texas Department of Transportation (TxDOT) Advance Funding Agreement for Williamson County 1566-01-012 for the construction of intersection improvements on FM 1660 at CR 128 (Landfill Road).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  TxDOT Advanced Funding Agreement for FM 1660
 
             
16. Discuss and take appropriate action on resolution for TxDOT Advance Funding Agreement Williamson County 1566-01-012 for the construction of intersection improvements on FM 1660 at CR 128 (Landfill Road).
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution for Texas Department of Transportation (TxDOT) Advance Funding Agreement with Williamson County 1566-01-012 for the construction of intersection improvements on FM 1660 at CR 128 (Landfill Road).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  TxDOT Resolution for FM 1660
 
             
17. Consider authorizing the County Judge to execute a real estate contract with CCIM I Partnership for right-of-way needed on SH 195. (P121)
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the County Judge to execute a real estate contract with (Certified Commercial Investment Member) CCIM I Partnership for right-of-way needed on SH 195. (P121)
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  CCIM I Partnership Real Estate Contract - SH 195
 
             
18. Consider authorizing the County Judge to execute a real estate contract with James Newton Adkins, Jr., Brian Howard Adkins and David Joe Adkins for right-of-way needed on SH 195. (P112A)
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the County Judge to execute a real estate contract with James Newton Adkins, Jr., Brian Howard Adkins and David Joe Adkins for right-of-way needed on SH 195. (P112A)
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Adkins RE Contract - SH 195 (P112A)
 
             
19. Review and take appropriate action on amendment procedures to the pre-qualified engineers list.
  The following addressed the Court:
Senior Director of Infrastructure Bob Daigh
Purchasing Director Bob Space

No action was taken.
             
20. Discuss and take appropriate action regarding improvements to the Central Maintenance Facility to facilitate the reorganization of Road & Bridge.
  Senior Director of Infrastructure Bob Daigh and Budget Officer Ashlie Koenig addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve improvements to the Central Maintenance Facility to facilitate the reorganization of Road & Bridge.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
21. Discuss and consider approving a resolution for Texans Feeding Texans Grant.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a resolution for Texans Feeding Texans Grant.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Home Delivered Meal Program Resolution
 
             
22. Discuss and take appropriate action regarding hiring of outside counsel.
  This item moved to Executive Session.

No action was taken.
             
23. Discuss and take appropriate action regarding Letter of Agreement with Bickerstaff Heath Delgado Acosta LLP.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a Letter of Agreement with Bickerstaff Heath Delgado Acosta LLP.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Bickerstaff Health Delgado Acosta LLP Letter of Agreement
 
             
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:36 A.M. AND RECONVENED AT 11:55 A.M. ON TUESDAY, SEPTEMBER 21, 2010.
             
24. Discuss and take appropriate action regarding 2010-2011 Budget Order.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the 2010-2011 Budget Order as revised.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  2010-2011 Budget Order
 
             
25. Discuss and take appropriate action regarding performance evaluation of Department Heads/Personnel who serve under the Commissioners' Court.
  This item was moved to Executive Session.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To delegate the County Judge to conduct the personnel evaluation and reviews for the Directors of the following: Emergency Services, Technology Services, Infrastructure Services, Parks & Recreation, Human Resources, Purchasing Agent and the Budget Officer. Furthermore, to delegate to the Elections Commission the personnel evaluation of the Elections Administrator and delegate the Animal Shelter Director's evaluation to Judge Gattis and Commissioner Covey (who serves on the Board of the Animal Shelter).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
26. Consider accepting donation of a portrait painting of Commissioner Harrell to be hung in the Harrell Room at the J.B. & Hallie Jester, Williamson County Annex in Round Rock, TX.
  Mary Clark, Executive Assistant to the Commissioner Precinct 1 addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve accepting donation of a portrait painting of Commissioner Harrell to be hung in the Harrell Room at the J.B. & Hallie Jester, Williamson County Annex in Round Rock.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
27. Consider authorizing, advertising and setting date of October 20, 2010 at 10:00 A.M. in the Purchasing Department to receive bids for Chandler Road Phase IIIA, bid number 10WC822.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of October 20, 2010 at 10:00 A.M. in the Purchasing Department to receive bids for Chandler Road Phase IIIA, bid number 10WC822.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
28. Consider awarding bids received for Janitorial Services to the lowest and best bid with overall criteria considered - Villeda Building Service, LLC.
  The following addressed the Court:
Purchasing Director Bob Space
Alia Villeda from Villeda Building Service
Senior Director of Infrastructure Bob Daigh
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award the Janitorial Services contract to Villeda Building Service, LLC.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Villeda Building Service Bid
  Bid Tab Janitorial services
 
             
29. To discuss and approve changes to the minutes from the August 31st meeting regarding agenda item #26 budget amendments.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To amend the minutes of August 31, 2010 to clarify the motion to amend the budget on Item #26 to read “Judge Gattis moved to reduce the General Fund budget for FY 2010-2011 recommendations by $41,334.”
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
30. To discuss and take appropriate action on the revision of Section 3.10 and 3.11 of the Subdivision Regulations.
  County Clerk Nancy Rister addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the revision of Section 3.5 (changed from 3.10) and 3.6 (changed from 3.11) of the Subdivision Regulations.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
COMMISSIONERS’ COURT RECESSED TO ROAD DISTRICT MEETING AT 12:14 P.M. AND RECONVENED AT 12:16 P.M.

COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:16 P.M. ON TUESDAY, SEPTEMBER 21, 2010.
             
31. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.)
 

No action was taken in Executive Session.

             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:05 P.M. ON TUESDAY, SEPTEMBER 21, 2010.
             
32. Discuss and take appropriate action on real estate.
 

No action was taken.

             
33. Comments from Commissioners.
  There were no comments.
             
34. 1:34 P.M.  Hear report from Elections.
  Elections Administrator Rick Barron and Technical Reviewer Stephen Berger addressed the Court.

COMMISSIONERS’ COURT ADJOURNED AT 1:34 P.M. ON TUESDAY, SEPTEMBER 21, 2010.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 28th day of September, 2010. 


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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