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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, SEPTEMBER 14, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Hal Hawes, Assistant County Attorney
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09-07-2010 CC Mins
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,099,426.16 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wire Transfers
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09.14.2010 Funding Report
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4. |
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Citizen comments. |
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The following addressed the Court:
Charlene Sefcik of Georgetown
Jaime Mendoza of Georgetown
Javier Mendoza of Georgetown
Jim Dillon of Liberty Hill
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 16)
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5. |
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Discuss and consider approving a line item transfer for JP #3.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of the Peace Precinct #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider a line item transfer for JP #1.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of the Peace Precinct #1(with change of account # 0100-0451-004310 Advertising & Legal Notices to 0100-0451-004218 Charge Card Services):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for Facilities Maintenance.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Facilities Maintenance:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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To discuss and consider approving a line item transfer for Constable Pct. #3.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Constable Pct. #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for Parks and Recreation.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Parks and Recreation:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and consider approving a line item transfer for JP #2.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of the Peace Precinct #2:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for all County Courts.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for all County Courts:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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To discuss and consider approving a line item transfer for Treasurer.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Treasurer:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Discuss and consider approving a line item transfer for the Commissioner Pct. #3 Office.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Commissioner Pct. #3 Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Consider approving property tax collections for the month of August 2010 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve property tax collections for the month of August 2010 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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080110-083110 GWI-RFM
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15. |
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Discuss and consider closing one lane in each direction on Teravista Drive for the Teravista Ranch House Run. The 5K/10K and 'Kids' run event will be held on October 30, 2010 from 7:30 A.M. to 9:30 A.M. This event will be held in conjunction with the Teravista Fall Festival. Consider loaning cones for the lane closures.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve closing one lane in each direction on Teravista Drive for the Teravista Ranch House Run, 5K/10K 'Kids' run event on October 30, 2010 from 7:30 A.M. to 9:30 A.M. and loan cones for the lane closures.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Teravista Ranch House Run map
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16. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset transfers
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REGULAR AGENDA |
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17. |
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Recognition of the Williamson County Tax Assessor/Collector's Accounting Department by the Texas Association of Counties for the Best Practice Award.
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Tax Assessor and Collector Deborah Hunt recognized Cathy Atkinson and Gretchen Doty of Accounting/Tax Office. |
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Attachments: |
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Tax Office - Best Practice Award
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:57 A.M. ON TUESDAY, SEPTEMBER 14, 2010. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:21 A.M. ON TUESDAY, SEPTEMBER 14, 2010. |
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18. |
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Discuss and take action on recognizing Emergency Services for outstanding service to the citizens of Williamson County during Tropical Storm Hermine.
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The following addressed the Court:
Senior Director of Emergency Services John Sneed
Manager Emergency Management Jarred Thomas
Deedra Harrison from the Office of Emergency Management
Chief of Operations for Emergency Communications Patrick Cobb
County Sheriff James R. Wilson
Senior Director of Infrastructure Bob Daigh
Senior Director of Parks & Recreation Jim Rodgers
Director of EMS Kenny Schnell
EMS Education Coordinator Joe Granberry
No action was taken. |
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19. |
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Discuss and take appropriate action on road bond program.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
No action was taken. |
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20. |
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Consider approving Change Order No. 11 in the amount of $54,792.33 for US 79 Section 5A, a Pass-Through project in Precinct 4.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Change Order No. 11 in the amount of $54,792.33 for US 79 Section 5A, a Pass-Through project in Precinct 4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 11 US 79 Section 5A
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21. |
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Consider authorizing the County Judge to execute a Letter Agreement with the Lower Colorado River Authority regarding right-of-way needed on US 183. (P18)
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a Letter Agreement with the Lower Colorado River Authority regarding right-of-way needed on US 183. (P18)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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LCRA Letter Agreement - US 183
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22. |
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Hear an update on the Public Safety Technology Program (PSTP).
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Director of GIS/Addressing Richard Semple addressed the Court.
This was postponed until next week. |
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23. |
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Hear presentation on the August 28 Learn to Fish event and plans for the future of similar events.
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Senior Director of Parks & Recreation Jim Rodgers addressed the Court. |
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24. |
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Discuss and take appropriate action regarding approval of annual Preventative Maintenance and Service Program contract to Southwest Solutions Group for Williamson County JP #4 space saver system.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve annual Preventative Maintenance and Service Program contract to Southwest Solutions Group for Williamson County Justice of the Peace Precinct #4 space saver system.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Southwest Solutions Group Maintenance Agreement - JP4 Spacesaver System
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:56 P.M. AND RECONVENED AT 2:13 P.M. ON TUESDAY, SEPTEMBER 14, 2010 |
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25. |
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Discuss and take appropriate action regarding Budget Order for 2010/2011.
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No action was taken. |
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Attachments: |
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Budget Order 2010_2011
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26. |
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Discuss and take appropriate action regarding Williamson County Employee Policy Manual.
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Senior Director of Human Resources Lisa Zirkle addressed the Court.
No action was taken. |
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Attachments: |
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Employee Manual 2010-2011
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27. |
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Discuss proposal for distribution of Incentive Pay to be awarded in FY 2011. |
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This item was moved to Executive Session.
No action was taken. |
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28. |
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Discuss and take appropriate action regarding Performance Evaluation of Department Heads who serve under the Commissioners' Court.
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This item was moved to Executive Session.
No action was taken. |
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29. |
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Discuss and take appropriate action regarding the hiring of outside counsel.
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This item was moved to Executive Session. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve exempting outside counsel/attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personnel or professional services of Bickerstaff Heath Delgado Acosta LLP for legal representation for the Commissioners' Court and other matters, not to exceed 90 days.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Discuss and consider approving exemption for emergency purchases due to property damage from flooding.
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Purchasing Director Bob Space and Senior Director of Parks & Recreation Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve exemption for emergency purchases due to property damage from flooding with the County Judges review and approval.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider awarding bids received for Fiscal Year contracts for Unified Road and Bridge Systems as recommended in the attached list.
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The following addressed the Court:
Purchasing Director Bob Space
Senior Director of Infrastructure Bob Daigh |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve bids received for Fiscal Year contracts for Unified Road and Bridge Systems as recommended in the attached list.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Alpha Ready Mix Bid
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American Aggregates Bid
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BPI Environmental Services Bid
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Butler Materials Bid
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Capitol Aggregates Bid
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Central Crushers Bid
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Ergon Asphalt Bid
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Ironhorse Concrete Bid
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Martin Asphalt Bid - Asphalt Emulsions
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Martin Asphalt Company Bid
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Myers Concrete Construction Bid - Labor
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Meyers Concrete Construction Bid
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P2 Emulsions Bid
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Performance Grade Asphalt Bid for Asphalt Emulsions
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Performance Grade Asphalt Bid
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RGM Constructors Bid
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RTI Hotmix Bid
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RTI Materials Bid
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Superior Crushed Stone Bid
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Texas Crushed Stone Bid
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List Annual Contract Awards for URS
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Bid Tab Concrete Box Culverts
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Bid Tab Concrete Labor adn Materials
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Bid Tab Concrete Ready Mix
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Bid Tab Culverts Precast Box
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Bid Tab Asphalt Mixes
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Bid Tab Asphalt Cement and Cut Back
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Bid Tab Asphalt Emulsions
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Bid Tab Road Base Materials
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Bid Tab Janitorial Services
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Map item 1-3 Road Base Materials
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32. |
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Consider awarding bids received for Janitorial Services to the lowest and best bid with overall criteria considered - Villeda Building Service, LLC.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To table this item.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Villeda Building Service Bid
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Bid Tab janitorial Services
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33. |
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Discuss and take appropriate action regarding a resolution for Up the Chisholm Trail Days in Williamson County.
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Executive Director for Williamson County Historical Museum Mickie Ross addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution for Up the Chisholm Trail Days in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Chisholm Trail Resolution
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Up the Chisholm Trail Flyer
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34. |
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Discuss and take possible action on the County waiving fees at the Williamson County Landfill for victims of the flood. |
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The following addressed the Court:
Senior Director of Infrastructure Bob Daigh
Waste Management Landfill Manager Bubba Smith |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve waiving fees at the Williamson County Landfill for victims of the flood through the end of September, 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Temporary Landfill Rate Proposal
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35. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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36. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
i) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
j) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
k) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
l) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
m) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
n) Discuss proposed Northwoods Road District.
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No action was taken in Executive Session. |
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37. |
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Comments from Commissioners. |
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Commissioner Birkman reminded the Court they will be dedicating the Community Rooms at J.B. and Hallie Jester Annex from 4:00 to 6:00 P.M on Thursday, September 16th.
Judge Gattis said the Household Hazardous Waste Collection Day will be on September 25, 8 a.m. – 1 p.m. at the Dell Diamond parking lot.
Commissioner Long commented that next Tuesday at 5:30 P.M. there will be a ceremony at the park for scholarship recipients from the Learn to Fish event.
Commissioner Covey commented that she had an opportunity last weekend to be at a fund raiser for wounded soldiers from Ft. Hood at Mel's Bowling Alley in Georgetown. |