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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING 
SEPTEMBER 7, 2010

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:44 A.M. on TUESDAY, SEPTEMBER 7, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Review and approval of minutes.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the minutes of the last meeting.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  08-31-2010 CC Mins
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
  No action was taken.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Donna Baker Accounts Payable/Payroll Manager addressed the Court.

Commissioner Birkman abstained in regards to bills for Gabriels Funeral Chapel. (Conflict of Interest Affidavit attached)
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,949,088.61 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Addendum
  Conflict of Interest Affidavit - Birkman
  09.07.2010 Funding Report
  Wire Transfers
 
             
4.
Citizen comments.
  Jim Dillon of Liberty Hill addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 18)
             
5. Discuss and consider approving a line item transfer for the District Attorney's Office.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the District Attorney's Office:
From 0100-0440-004932 DA/Trial Expenses $2,000.00  
To 0100-0440-004236 DA/Extradition $2,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for JP #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Justice of the Peace Precinct #4:
From 0100-0454-001100 Salaries $1,369.11  
To 0100-0454-001107 Temp Labor $1,369.11
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving a line item transfer for Facilities.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Facilities:
From 0100-0509-003105 Paper Supplies $1,828.80  
From 0100-0509-005700 Vehicles>$5000 $73.00  
From 0100-0509-004962 Janitorial Contract Service $171.70  
To 0100-0509-003002 Vehicle Equipment<$5000 $2,073.50
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for County Court #1.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for County Court #1:
From 0100-0426-004350 CC#1/Printed Materials $200.00  
From 0100-0426-004932 CC#1/Trial Expenditures $250.00  
From 0100-0426-004999 CC#1/Miscellaneous $150.00  
To 0100-0426-004010 CC#1/Visiting Judge $600.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Discuss and consider approving a line item transfer for all District Courts.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for all District Courts:
From 0100-0435-004999 All Dist Cts/Miscellaneous $200.00  
To 0100-0435-004212 All Dist Cts/Postage $200.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Discuss and consider approving a line item transfer for Records Management.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Records Management:
From 0390-0390-004100 Professional Services $800.00  
To 0390-0390-003001 Small Equip & Tools < $5,000 $800.00  

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and consider approving a line item transfer for Emergency Management.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Emergency Management:
From 0100-0541-004210 Internet Services $400.00  
To 0100-0541-004209 Cell Phone / Pager $400.00  
From 0100-0541-004210 Internet Service $400.00  
To 0100-0541-003011 Computer Software $400.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
12. Discuss and consider approving a line item transfer for JP #1.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Justice of the Peace Precinct #1 (with change of account # 0100-0409-004998 Contengencies to 0100-0451-004310 JP #1 Advertising):
From 0100-0451-004310 JP#1 Advertising $900.00  
To 0100-0451-004002 JP#1/Jurors $200.00  
To 0100-0451-004192 JP#1/Autopsy Transport $700.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
13. Discuss and considering approving a $100 memorial tree dedication for Joseph & Gracie Bishop.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a $100 memorial tree dedication for Joseph & Gracie Bishop.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
14. Discuss and considering approving a $100 memorial tree dedication for Mrs. Joyce Ann Roberts.
  Senior Director of Parks & Recreation Jim Rodgers addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a $100 memorial tree dedication for Mrs. Joyce Ann Roberts.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Consider and take appropriate action on authorizing the transfer of various items to auction/donation/destruction. (Complete list filed with official minutes)
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of various items to auction/donation/destruction.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Transfers
 
             
16. Discuss and consider approval of License Agreement for Summerlyn Subdivision, Pct. #2.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve License Agreement for Summerlyn Subdivision, Pct. #2.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Summerlyn License Agreement
 
             
17. Discuss and consider final plat approval of Summerlyn, Phase L-3, Pct. #2.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat for Summerlyn, Phase L-3, Pct. #2.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Projects Summerlyn L3 Final Plat
 
             
18. County acceptance of court awarded forfeiture of 2008 Toyota Highlander for Sheriff's Office.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve acceptance of court awarded forfeiture of 2008 Toyota Highlander for Sheriff's Office.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
REGULAR AGENDA
             
19. Discuss and take appropriate action on road bond program.
  Senior Director of Infrastructure Bob Daigh addressed the Court.

No action was taken.
             
20. Consider approving Change Order No. 4 in the amount of $667,610.00 for BUS 79 drainage, a Road Bond project in Precinct #4.
  Senior Director of Infrastructure Bob Daigh addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Change Order No. 4 in the amount of $667,610.00 for BUS 79 drainage.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  BUS 79 Drainage Change Order 4
 
             
21. Consider authorizing the County Judge to execute an interlocal agreement with Chisholm Trail SUD regarding relocation of waterline under Ronald Reagan Blvd.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the County Judge to execute an interlocal agreement with Chisholm Trail SUD regarding relocation of waterline under Ronald Reagan Blvd.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Chisholm Trail SUD ILA
 
             
22. Consider authorizing the County Judge to execute a real estate contract with 452 Ltd. for right-of-way needed on SH 29. (P3)
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the County Judge to execute a real estate contract with 452 Ltd. for right-of-way needed on SH 29. (P3)
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  452 LTD Real Estate Contract - SH 29
 
             
23. Consider authorizing the County Judge to execute a real estate contract with Westover Venture for right-of-way needed on SH 195. (P124C)
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the County Judge to execute a real estate contract with Westover Venture for right-of-way needed on SH 195. (P124C)
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Westover Venture Real Estate Contract - SH 195
 
             
24. Consideration and action with respect to the Pearson Place Road District Bond Election to be held on November 2, 2010 and approval of the Joint Election Agreement and the Contract for Election Services to be entered into in connection with such election.
  Attorney Charlie Crossfield addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Pearson Place Road District Bond Election to be held on November 2, 2010 and approval of the Joint Election Agreement and the Contract for Election Services to be entered into in connection with such election.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Pearson Place Contract for Election Services
  Pearson Place Joint Election Agreement
 
             
COMMISSIONERS' COURT RECESSED TO ROAD DISTRICT MEETING AT 10:04 A.M. AND RECONVENED AT 10:06 A.M.ON TUESDAY, SEPTEMBER 7, 2010.
             
25. Discuss and consider approving the remodel and renovation plans for the original Round Rock Annex located at 211 Commerce Cove, Buildings A & B, in Round Rock, Texas.
  The following addressed the Court:
Senior Director of Infrastructure Bob Daigh 
Director of Social Services Cynthia Guerrero
Budget Officer Ashlie Koenig 
Director of the Community Supervision and Corrections Department Marty Griffith
Director of EMS Kenny Schnell
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the remodel and renovation plans for the original Round Rock Annex located at 211 Commerce Cove, Buildings A & B, in Round Rock in the amount of $126,450 using funds from Probation, the Health District and from this year and next year’s county budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Round Rock Annex Remodel Cost Estimate2
  Round Rock Annex Remodel Plan
  Round Rock Annex Remodel Cost
 
             
26. Discuss and take appropriate action for proposal for distribution of Incentive Pay to be awarded in FY 2011.
  The following addressed the Court:
Senior Director of Human Resources Lisa Zirkle 
General Counsel Dale Rye
First Assistant County Auditor Julie Kiley 
Accounts Payable/Payroll Manager Donna Baker
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the Human Resources Department to transmit to all Department Heads and Elected Officials that all employee evaluations must be completed by September 30, 2010 to be eligible for incentive pay.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Incentive Pay Plan
 
             
27. Discuss and take appropriate action on FY 2011 requested reclassifications from IT Dept and JP4 and HR recommendations on those requests.
  The following addressed the Court:
Senior Director of Human Resources Lisa Zirkle 
Senior Director of Technology Services Jay Schade
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve FY 2011 requested reclassifications from IT Dept and Justice of the Peace Precinct #4 and Human Resources recommendations on those requests.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 3 Valerie Covey
             
28. Consider renewal of agreement with Texas Workforce Commission with Precinct #2 Constable's office.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve renewal of agreement with Texas Workforce Commission and Precinct #2 Constable's office.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  TX Workforce Commission Performing Agency Contract
 
             
29. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Tax Assessor/Collector.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Tax Assessor/Collector:
From/To Acct No. Description Amount  
  0100-0000-362220 VIT Contributions $20.00  
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
30. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures:
From/To Acct No. Description Amount  
  0100-0509-004211 Telephone & Cable $20.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
31. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
From/To Acct No. Description Amount  
  0100-0000-367403 Park Donations $2,357.50
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
32. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
From/To Acct No. Description Amount  
  0100-0510-003670 Use of Donations $2,357.50
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
33. Comments from Commissioners.
  There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 11:01 A.M. ON TUESDAY, SEPTEMBER 7, 2010.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 14th day of November, 2010. 

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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