Commissioners Court - Regular Session

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24.

Meeting Date:	09/14/2010
Submitted For:	Jessica Schmidt	Submitted By:	Jessica Schmidt, J.P. Pct. #4
Department:	J.P. Pct. #4

Information

Agenda Item

Discuss and take appropriate action regarding approval of annual preventative maintenance and service program contract to Southwest Solutions Group for Williamson County JP 4 spacesaver system.

Background

Southwest Solutions Group Preventative Maintenance & Service Program for Williamson County JP 4 spacesaver systems which consists of two end files and eight rolling carriages for our filing system. Annual service agreement program is effective from 9/9/2010 thru 9/08/2011. This agreement includes one scheduled Preventative Maintenance at no charge and covers 100% labor and parts charges for service calls and includes travel, mileage to and from for all service calls and Preventative Maintenance visits. The amount of this agreement is $1,061.54 and was approved in our 2009/2010 budget. Hal Hawes in the County Attorney's Office has also reviewed the agreement.

The cost of just one service maintenance call without the preventative maintenance and labor program agreement could cost more than the $1,061.54. Labor charge is $150.00 for the first hour and $125.00 for each additional hour. Mileage charge is $1.25 per mile to and from our office and would have to come from Dallas, Houston or San Antonio. Travel charge is $50.00 per hour also from Dallas, Houston or San Antonio from their location to ours and back. Parts would also be extra charges.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Williamson County JP 4/Southwest Solutions Maintenance Agreement
Southwest Solutions Group Maintenance Agreement - JP4 Spacesaver System

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	09/09/2010 08:51 AM
Form Started By: jschmidt		Started On: 09/04/2010 04:48 PM
Final Approval Date: 09/09/2010