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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:43 A.M. on TUESDAY, SEPTEMBER 15, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve off right-of-way work:
Precinct 3 - Eddie Isabell property at CR 232 clean and reshape bar ditch, push trees out of fence right of way.
To approve Utility Requests:
Precinct 1 & 3 - Hartcraft Industries - Great Oaks Drive - removing old AT&T cable.
Precinct 4 - Southwest Milam Water Supply Corporation - CR 421 and CR 412 road bore, installation of a 4" water line.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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off ROW
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Utility Request Summary
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09.08.2009 CC Minutes
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $4,112,302.32 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Addendum
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Funding Report
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QC Report
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Wire Transfers
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 21) |
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5. |
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Discuss and consider approving a line item transfer for the Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Tax Assessor/Collector (with change of account #0100-0499-003120 to 0100-0499-004350):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for Facilities.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Facilities:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for Constable Pct #1.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Constable Pct #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Constable Pct #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Constable Pct #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for HazMat.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for HazMat:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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To discuss and consider approving a line item transfer for Justice of The Peace, Pct #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of The Peace, Pct #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Discuss and consider approving a line item transfer for Commissioner Pct #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve line item transfer for Commissioner Pct #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Consider approving a line item transfer for Community Supervision and Corrections Department (CSCD).
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for CSCD:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Discuss and consider approving a line item transfer for the County Attorney's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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15. |
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Discuss and take appropriate action on a line item transfer for the County Attorney's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and take appropriate action on a line item transfer for the County Attorney's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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17. |
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Consider approving the Justice of the Peace #4 August 2009, monthly report in compliance with Code of Criminal Procedure 103.005(b).
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Justice of the Peace #4 August 2009, monthly report in compliance with Code of Criminal Procedure 103.005(b).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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EOM REPORT 08-09 JP4
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18. |
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Discuss and take action on the Johansson Block Party request for road closure on Wood Vista Place in the Teravista subdivision on September 19, 2009 from 11:00 A.M. to 2:00 P.M.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Johansson Block Party request for road closure on Wood Vista Place in the Teravista subdivision on September 19, 2009 from 11:00 A.M. to 2:00 P.M.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Johansson Map
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19. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction and the removal of assets from inventory due to the theft on April 17, 2009 at Berry Springs Park. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction and the removal of assets from inventory due to the theft on April 17, 2009 at Berry Springs Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Status Change Forms
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20. |
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Discuss and consider final plat approval of Lakeview Estates Subdivision, Pct #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the final plat of Lakeview Estates Subdivision, Pct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Lakeview Estates
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21. |
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Discuss and consider preliminary approval of Star Ranch Commercial Revision No. 1, Pct #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve preliminary plat of Star Ranch Commercial Revision No. 1, Pct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Star Ranch Commercial Revision 1
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REGULAR AGENDA |
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22. |
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Discuss and consider approving a $100 memorial tree dedication for Mr. Rex Hawes.
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The following addressed the Court:
Parks Director Jim Rodgers
Assistant County Attorney Hal Hawes |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve $100 memorial tree dedication for Mr. Rex Hawes.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rex Hawes Memorial Tree Planting
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23. |
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Discuss and take appropriate action on road bond program. |
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Mike Weaver of Prime Strategies and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the Judge to send a letter to TxDOT proposing that Williamson County would contribute up to $7.5 million towards the construction of non-tolled frontage roads as part of TxDOT’s commitment to fund the $44 million SH45/O’Connor Blvd. interchange project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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24. |
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Consider approving Change Order No. 2 in the amount of $818,430.82 for Williams Drive (WilCo Project No. 09WC706), a Road Bond Project in Pct #3. Chisholm Trail Special Utility District (CTSUD) will reimburse the County for the full amount of this change order.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To approve change order No. 2 in the amount of $818,430.82 for Williams Drive (WilCo Project No. 09WC706), a Road Bond Project in Pct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Williams Drive CO 2
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25. |
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Consider approving a variance of the subdivision regulations related to the purchase of Lower Colorado River Authority (LCRA) lift station site.
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County Engineer Joe England and General Counsel Dale Rye addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a variance of the subdivision regulations related to the purchase of LCRA lift station site.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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26. |
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Discuss and take appropriate action regarding Williamson County consent to financing by Health Facilities Development Corporation (HFDC) of Central Texas, Inc. for Wesleyan Homes, Inc. and its affiliates.
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President of Wesleyan Homes Chris Spence addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve financing by HFDC of Central Texas Inc. for Wesleyan Homes, Inc. and its affiliates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certificate for Resolution Wesleyan
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Wesleyan Homes Resolution
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27. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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No action was taken. |
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28. |
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Discuss and take any necessary action on implementation of Community Rooms Rules and Regulations.
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The following addressed the Court:
Mary Clark, Executive Assistant to the Commissioner Precinct 1
Maintenance Supervisor Joe Latteo
Vice President of Mendoza Maintenance Group Jaime Mendoza |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To instruct Facilities to work with Mendoza Maintenance Group on after hours rentals.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Community Rooms
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Memo-Community Rooms
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29. |
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Request approval to receive funds for a Tobacco Compliance Grant that was awarded to Pct #4 Constable's office from the Texas Comptroller's office in the amount of $7,300. The grant is for the period of September 1, 2009 through August 31, 2010.
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Deputy Mark Birchard, Safety Liaison for Constable #4 and Deputy Constable #4 Mike Pendley addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve receipt of funds for a Tobacco Compliance Grant that was awarded to Pct #4 Constable's office from the Texas Comptroller's office in the amount of $7,300. The grant is for the period of September 1, 2009 through August 31, 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Discuss and consider approving the first amendment to the Williamson County Indigent Care Affiliation Agreement with Round Rock Medical Center.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the first amendment to the Williamson County Indigent Care Affiliation Agreement with Round Rock Medical Center.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Background Information
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Amendment to Indigent Care Agreement
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31. |
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Discuss and consider approving the Certification of Governmental Entity Participation with the Texas Health and Human Services Commission for the Medicaid Hospital Supplemental Payment Program.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the Certification of Governmental Entity Participation with the Texas Health and Human Services Commission for the Medicaid Hospital Supplemental Payment Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Background Information
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Certification of Government Entity Participation
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32. |
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Discuss and take appropriate action regarding 2009/2010 Budget Order. |
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The following addressed the Court:
Associate Director of Human Resources Lisa Zirkle
General Counsel Dale Rye
Emergency Operations Director John Sneed |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Budget Order including the four addendums and the following amendments.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Nay:
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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2009-2010 Budget Order
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New Hire and Promotion Policies Amendment
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FMLA Policy
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Outside Employment for Off-Duty Peace Officers
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Williamson County Sick Leave Pool Policy
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GRADE-STEP CHARTS 2005-2016
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Peace Officer Pay Scale
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COMMISSIONERS' COURT ADJOURNED TO ROAD DISTRICT MEETING AT 11:00 A.M. ON TUESDAY, SEPTEMBER 15, 2009.
COMMISSIONERS' COURT RECONVENED FROM ROAD DISTRICT MEETING AT 11:02 A.M. ON TUESDAY, SEPTEMBER 15, 2009.
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:02 A.M. ON TUESDAY, SEPTEMBER 15, 2009.
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33. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.) |
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No action was taken in Executive Session. |
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34. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 Consultation With Attorney.) |
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No action was taken in Executive Session. |
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35. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 Deliberation Regarding Economic Development Negotiations.) |
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No action was taken in Executive Session. |
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36. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 matters concerning personnel.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:48 A.M. ON TUESDAY, SEPTEMBER 15, 2009. |
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37. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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38. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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39. |
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Discuss and take appropriate action concerning deliberation regarding Economic Development Negotiations. |
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No action was taken. |
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40. |
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Discuss and take appropriate action on matters relating to personnel. |
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No action was taken. |
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41. |
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Comments from Commissioners. |
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Commissioner Birkman invited the Court to preview the new building (Jester Williamson County Annex and Public Safety Building in Round Rock) on Thursday October 1st from 11:00 A.M to 1:00 P.M. It will be a "come and go" to take tours of the building.
Commissioner Covey commented that yesterday was the Annual Program for the Nathan Chapman Memorial at the Justice Center. Thankfully there were no additional plaques added. The foundation had a fundraiser last night that was well attended, she encouraged everyone to participate next year. All of the funds raised by the foundation go toward scholarships for the children of the fallen soldiers.
Commissioner Long reported on the Capital Area Metropolitan Planning Organization (CAMPO) meeting last night. There was a recent ruling by the Third Court of Appeals that may have some impact on the Joint Powers Agreement. She said they are waiting for clarification on this before they take action. She stated that part of the discussion about amending these bylaws was a recommendation made by the Federal Highway Administration (FHWA) by one of its reviews of nonprofit organizations (NPO). The FHWA has not put anything in writing and CAMPO will not make amendments until it does. |