Commissioners Court - Regular Session

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28.

Meeting Date:	09/15/2009
Submitted For:	Mary Clark	Submitted By:	Mary Clark, Commissioner Pct. #1
Department:	Commissioner Pct. #1

Agenda Item

Discuss and take any necessary action on implementation of Community Rooms Rules and Regulations.

Background

On April 7, 2009 the Commissioner's Court voted to approve the attached rules and regulations for specific community or meeting rooms located in county facilities. On June 9th they voted to implement the procedures and policies starting on Oct. 1, 2009. Several options were considered for securing the buildings when a meeting is being held in one of the community rooms after usual operating hours of the county. We would like to propose that we extend services to include after hours security on the current contract with the janitorial service provider for a variety of reasons. The cost is minimal, $20.00 per hour, the fact that they already have access to the building, and the ability to perform other services while at the location was the three major driving factors. The addition of services can be added to the contract without a need to amend the contract as this is well below 25% of the total current contract. The current contract for janitorial services is for 3 years will expire in 2010.

Inky Chandler and Alison Whetson with the IT department have set up a program using our current "CLASS" software that is used by the parks department for booking of the rooms. We will need to purchase some additional licenses in order to use the program. The cost of the licenses is approximately $1,500, and the monies are in IT's budget.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Memo - Community Rooms
Community Rooms
Memo-Community Rooms

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	09/10/2009 02:01 PM
Form Started By: mclark		Started On: 09/10/2009 10:04 AM
Final Approval Date: 09/10/2009