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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
SEPTEMBER 16, 2008

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, SEPTEMBER 16, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  09.09.2008 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
 

No action was taken.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Donna McKitrick addressed the Court. 

Commissioner Birkman recused herself on the bill for the parkland purchase of San Gabriel Ranch.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $22,348,536.22 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Addendum
  Quick Check Report
  Wire Transfers
  Conflict of Interest Affidavit_Birkman
 
             
4.
Citizen comments.
  Leander citizen Leonard Janetzke addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 24)
             
5. Consider a line item transfer for Court Reporter Budget.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Court Reporter Budget (changing account# 0100-0355-004232 to 0100-0355-003005 - Office Furniture):
From 0100-0355-003005 Office Furniture<$5000 $3,000.00  
To 0100-0355-004135 Visiting Court Reporters $3,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for District Courts.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for District Courts (changing account# 0100-0435-004232 to 0100-0435-004933):
From 0100-0435-003005 Office Furniture<$5000 $10.36  
From 0100-0435-003006 Office Equipment<$5000 $2,877.88  
From 0100-0435-003010 Computer Equipment<$5000 $268.53  
From 0100-0435-003120 Printer Supplies $34.45  
From 0100-0435-003900 Membership Dues $250.00  
From 0100-0435-004010 Visiting Judges $1,000.00  
From 0100-0435-004211 Telephone Service $100.00  
From 0100-0435-004231 Travel $300.00  
From 0100-0435-004350 Printed Materials & Binding $430.00  
From 0100-0435-004933 Food for Jurors $423.10  
From 0100-0435-004931 3rd Adm Jud Dist Assess. $69.17  
From 0100-0435-004544 Repairs to Office Equipment $400.00  
To 0100-0435-004130 Court Appointed Attorneys $6,163.49

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving a line item transfer for JP Pct. #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for JP Pct. #4:
From 0100-0454-004209 Cell Phone/Pager $350.00  
To 0100-0454-003901 Publications/Books Periodicals $350.00  
From 0100-0454-004141 Interpretors $500.00  
From 0100-0454-004100 Professional Services $500.00  
To 0100-0454-003100 Office Supplies $1,000.00  
From 0100-0454-004130 Court Appointed Attorneys $500.00  
To 0100-0454-004232 Conference/Training/Seminars $500.00

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for JP #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for JP #4:
From 0100-0454-003005 Office Furniture<$5000 $57.61  
To 0100-0454-003006 Office Equipment<$5000 $57.61
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Discuss and condsider approving a line item transfer for JP Pct. #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for JP Pct. #4:
From 0100-0454-004962 Janitorial Contract Services $400.00  
To 0100-0454-004350 Printed Materials & Binding $400.00

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. To discuss and take appropriate action on the approval of a line item transfer for URS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
From 0200-0210-004920 Phase II Storm Wtr Mgmt Prog. $800.00  
To 0200-0210-004530 Anderson Mill Maint. Agreement $800.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and consider approving a line item transfer for URS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
From 0200-0210-005200 Right of Way $ 12,264.08  
To 0200-0210-005004 Land Acquisition $ 12,264.08
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
12. Discuss and consider approving a line item transfer for the District Courts.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the District Courts:
From 0100-0409-004419 Property Insurance $70,000.00  
To 0100-0435-004130 Court Appointed Attorneys $70,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
13. Discuss and consider approving a line item transfer for Commissioners' Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Commissioners' Court:
From 0100-0401-005700 Vehicles>$5000 $500.00  
To 0100-0401-003301 Gasoline,Oil $500.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
14. Discuss and consider approving a line item transfer for the County Attorney.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney:
From 0100-0475-003005 Furniture<$5000 $1,000.00  
To 0100-0475-004621 Copier Rental & Supplies  $1,000.00  

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Discuss and consider approving a line item transfer for the County Attorney's Office.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's Office(with correction of adding account # 0100-0475-004902 as "from" account from item 16):
From 0100-0475-004902     Legislative Supplement   $1,744.24
To      0100-0475-003006                  Office Equipment     $650.00
To 0100-0475-004932 Trial Expenses $1,094.24
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
16. Discuss and consider approving a line item transfer for the County Attorney's Office.
  This item is corrected to be combined with Item 15.
             
17. Discuss and consider approving a line item transfer for Extension Services.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Extension Services:
From 0100-0665-003115 Computer Supplies $500.00  
From 0100-0665-004544 Repairs to Office Equipment $250.00  
From 0100-0665-003100 Office Supplies $520.00  
To 0100-0665-004209 Cellular Phone/Pager $1,270.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
18. Discuss and consider approving a line item transfer for EMS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve line item transfer for EMS:
From 0100-0540-003311 Uniforms $2,000.00  
From 0100-0540-003003 Radio Equipment<$5000 $7,000.00  
From 0100-0540-003900 Membership Dues $600.00  
To 0100-0540-004541 Vehicle Repairs & Maintenance $9,600.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
19. Discuss and consider approving a line item transfer for Constable Pct. #2.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Constable Pct. #2:
From 0100-0552-1100 Full-time Salaries $974.00  
To 0100-0552-1114 Certifications $974.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
20. Discuss and consider approving a line item transfer for the Treasurer.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Treasurer:
From 0100-0497-004300 Courier Services $5,500.00  
From 0100-0497-003006 Office Equipment<$5000 $1,900.00  
To 0100-0497-005741 Computer Software>$5000 $7,400.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
21. Discuss and consider approving a line item transfer for the Jail.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Jail:
From 0100-0570-004500 Maintenance Contracts $16,000.00  
From 0100-0570-005000 Capital Outlay>$5000 $10,475.00  
From 0100-0570-004000 Project Better Chance $35,000.00  
To 0100-0570-003316 Medical/Hospital $61,475.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
22. Consider approving a line item transfer for Facilities Maintenance.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Facilities Maintenance:
From 0100-0509-003105 Paper Supplies $14,378.40  
From 0100-0509-004962 Janitorial Contract Service $101,526.78  
To 0100-0509-004430 Utilities $115,905.18

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
23. Consider and take appropriate action on authorizing the retirement of (6) vehicles and the transfer of various items from Elections through inter-office transfer to auction/donation.  (Complete list filed with official minutes)
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the retirement of (6) vehicles and the transfer of various items from Elections through inter-office transfer to auction/donation.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  consent- auction
  consent- vehicle retirement
 
             
24. Consider approving request from Morningside Meadows Home Owners Association (HOA) to block the entrance to Rock Chalk Court to celebrate the annual National Night Out on October 7, 2008, from 5:00 P.M. to 10:00 P.M.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a request from Morningside Meadows Home Owners Association (HOA) to block the entrance to Rock Chalk Court to celebrate the annual National Night Out on October 7, 2008, from 5:00 P.M. to 10:00 P.M.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Location Map
 
             
REGULAR AGENDA
             
25. Hear report from Director of Emergency Services regarding Williamson County response to Hurricane Ike.
  Emergency Operations Director John Sneed and First Assistant County Auditor Julie Kiley addressed the Court. 
             
26. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.
             
27. Consider approving reimbursement certificate expressing official intent to reimburse costs from 2006 GO Park Bond for Trinity Title of Texas, LLC in the amount of $3,499,316.71 for costs associated with purchase of San Gabriel Ranch tract park land.
  First Assistant County Auditor Julie Kiley addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: County Judge Dan A. Gattis Motion: To approve reimbursement certificate expressing official intent to reimburse costs from 2006 GO Park Bond for Trinity Title of Texas, LLC in the amount of $3,499,316.71 for costs associated with purchase of San Gabriel Ranch tract park land.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 1 Lisa Birkman (Abstain)
  Attachments:
  San Gabriel Tract Reimbursement Certificate
  Conflict of Interest Affidavit_Birkman
 
             
28. Consider authorizing transfer of 2006 GO Park funds to move $7,100,000.00 from P164 Non-Departmental to P188 San Gabriel Ranch tract for park land purchase approved on August 26, 2008.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: County Judge Dan A. Gattis Motion: To authorize transfer of 2006 GO Park funds to move $7,100,000.00 from P164 Non-Departmental to P188 San Gabriel Ranch tract for park land purchase approved on August 26, 2008.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 1 Lisa Birkman (Abstain)
  Attachments:
  Conflict of Interest Affidavit_Birkman
 
             
29. Discuss and take appropriate action regarding Renewal Agreement for Investment Advisory Services by and between Williamson County, Texas and First Southwest Asset Management, Inc.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Renewal Agreement for Investment Advisory Services by and between Williamson County, Texas and First Southwest Asset Management, Inc.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  First Southwest Renewal Agreement
 
             
30. Discuss and take appropriate action regarding Texas Department of State Health Services Contract to provide data (birth certificates) to Williamson County.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize Texas Department of State Health Services Contract to provide data (birth certificates) to Williamson County.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  DSHS Contract for Birth Certificates
 
             
31. Consider approving a resolution of Williamson County authorizing the grant contract with the W. D. Kelley Foundation in the amount of $2,875.96 for EMS C.P.R. training equipment.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution of Williamson County authorizing the grant contract with the W. D. Kelley Foundation in the amount of $2,875.96 for EMS C.P.R. training equipment.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  W D Kelley Grant Contract
 
             
32. Discuss and take appropriate action on the interlocal agreement for the use of Emergency Services equipment by the Williamson County Emergency Services District No. 7.
  This item was removed from the Agenda.
  Attachments:
  Florence
 
             
33. To discuss and consider approving an interlocal agreement with Travis County regarding the Northridge Water Supply Corporation project.
  This item was removed from the Agenda.
  Attachments:
  ILA Northridge
 
             
34. Discuss and consider approving Vehicle Management and Use Policy for Fleet Services.
  Mike Fox of Fleet Services and Lee Garrett, Safety Coordinator for Human Resources addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Vehicle Management and Use Policy for Fleet Services with changes.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Vehicle Use Policy
 
             
35. Review and consider approving the Lakeside WCID Tax Collections Agreements.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Lakeside Williamson County Water Control and Improvement District Tax Collections Agreements.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Lakeside WCID Tax Collection Agreement
 
             
36. Review and consider approving the Cypress Creek MUD Tax Collection Agreement.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Cypress Creek MUD Tax Collection Agreement.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Ranch at Cypress Creek MUD Tax Collection Agreement
 
             
37. Discuss and take appropriate action on the Nextel Frequency Reconfiguration Agreement by and between Williamson County and Nextel.
  Williamson County Wireless Manager Ron Winch addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To approve the Nextel Frequency Reconfiguration Agreement by and between Williamson County and Nextel.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Nextel Frequency Reconfiguration Agreement
 
             
38. Discuss and take appropriate action on the Motorola Reconfiguration Implementation Phase Agreement by and between Williamson County and Motorola.
  Williamson County Wireless Manager Ron Winch addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Motorola Reconfiguration Implementation Phase Agreement by and between Williamson County and Motorola.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Motorola Reconfiguration Implementation Phase Agreement
 
             
39. Consider BIO-key International as a sole source provider and allow the purchase of MobileCop® and InfoServer™ licenses for the Sheriff's Office.
  Purchasing Director Bob Space addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve BIO-key International as a sole source provider and allow the purchase of MobileCop® and InfoServer™ licenses for the Sheriff's Office.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Quote
  Proposal
  SO Letter
  Bio Key Agreement
 
             
40. Consider awarding bids received for pharmaceuticals and supplies for WCRAS to the low bid meeting specifications- Butler Animal Health Supply, Med Vet International, and TW Medical.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To award bids to the low bid meeting specifications for pharmaceuticals and supplies for Williamson County Regional Animal Shelter (WCRAS) to Butler Animal Health Supply, Med Vet International, and TW Medical.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Bid Tab_Pharmaceuticals for Animal Shelter
  Butler Animal Health Supply Bid
  Med Vet International Bid
  TW Medical Bid
 
             
41. Consider designating Vitaid as the sole source provider and CVC, Inc. as the exclusive distributor of the Boussignac CPAP System. 
  Purchasing Director Bob Space addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To table this item.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  sole source letter- Vitaid
  Exclusive Distribution- CVC
 
             
42. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Non-Departmental.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: County Judge Dan A. Gattis Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Non-Departmental:
From/To Acct No. Description Amount  
  0100-0409-000777 Transfer to Capital Projects $3,499,316.71  

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 1 Lisa Birkman (Abstain)
  Attachments:
  Conflict of Interest Affidavit_Birkman
 
             
43. Discuss and take appropriate action regarding Tax Increment Finance Agreement between City of Georgetown and Williamson County.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a Tax Increment Finance Agreement between City of Georgetown and Williamson County.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  TIRZ Agreement
 
             
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:35 A.M. ON TUESDAY, SEPTEMBER 16, 2008.
             
44. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action taken in Executive Session.
             
45. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action taken in Executive Session.
             
46. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action taken in Executive Session.
             
47. Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.)
  No action taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:31 A.M. ON TUESDAY, SEPTEMBER 16, 2008.
             
48. Consider and take action on damage claim in the amount of $130.00 to Durham Water Supply Corp.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To approve payment of damage claim in the amount of $130.00 to Durham Water Supply Corp.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
49. Consider and take action on damage claim from Verizon in the amount of $88.64.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve payment of damage claim from Verizon in the amount of $88.64.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
50. Consider and take action on damage claim made by Linda Cole in the amount of $184.73.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve payment of damage claim made by Linda Cole in the amount of $184.73.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
51. Discuss and take appropriate action on real estate.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize Judge to execute a contract to acquire Longten tract on Limmer Loop.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
Other: County Judge Dan A. Gattis (Abstain)
  Attachments:
  Conflict of Interest Affidavit_Gattis
 
             
52. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
53. Discuss and take appropriate action on the County Landfill.
  No action was taken.
             
54. Discuss and take appropriate action concerning deliberation regardging economic development negotiations.
  No action was taken.
             
COMMISSIONERS' COURT RECESSED AT 11:34 A.M. ON TUESDAY, SEPTEMBER 16, 2008.

COURT RECONVENED AT 1:32 P.M.
             
55. Work Session regarding Budget Order.
 

The following addressed the Court:

Budget Manager Ashlie Koenig
First Assistant County Auditor Julie Kiley
County Sheriff James R. Wilson 
URS Road Administrator Greg Bergeron
Director of Human Resources John Willingham
General Counsel Dale Rye
Financial Analyst at Sheriff's Office Kurt Showalter
Constable Precinct 2 Dale Vannoy
County Auditor David Flores
Accounts Payable/Payroll Manager Donna McKitrick
ITS Director Jay Schade
             
56. Discuss adoption of a county plan to reward outstanding employee performance during Fiscal Year 2008-2009 with an incentive payment to be made (at the option of Commissioners Court) as a lump sum in the following fiscal year. This discussion will also include consideration of alternatives, including (but not limited to) merit-based salary increases in the following fiscal year.
  No action was taken.
             
57. Discuss possible changes to Peace Officer Tenure System Pay Plan.
  No action was taken.
  Attachments:
  Peace Officer Tenure
 
             
58. Comments from Commissioners.

There were no comments.

COMMISSIONERS’ COURT ADJOURNED AT 4:38 P.M. ON TUESDAY, SEPTEMBER 16, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 23rd day of September, 2008. 

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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