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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, SEPTEMBER 4, 2007, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Clerk Nancy E. Rister
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Attendees:
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Stephen Ackley, Assistant County Attorney
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Hal Hawes, Assistant County Attorney
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Connie Singleton, Deputy County Clerk
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1. |
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Citizen comments. |
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Jane Van Praag of Bartlett addressed the Court.
Liberty Hill citizen Jim Dillon addressed the Court.
Gretchen Mickler of Leander addressed the Court.
Mary Ellen Kersch of Georgetown addressed the Court.
Judge Gattis recognized Chief Deputy Rob Woodring of the Constable’s Office, Precinct 1 who, while serving warrants noticed a car on fire, pulled the vehicle over and helped an elderly, disabled man from the vehicle.
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2. |
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Read and approve the minutes of the last meeting. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the meeting of August 28, 2007 with the change in the wording on Item 27 to “working on the permit”.
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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08.28.2007 CC Minutes
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Auditor Donna McKitrick addressed the court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $1,950,894.87 in computer printout from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2007 County Budget.
Commissioner Birkman abstained in regards to invoices for San Gabriel Parkway. (Conflict of Interest Affidavit attached.)
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Wire Transfers
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Bills
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Conflict of Interest Affidavit
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4. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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URS Superintendent Greg Bergeron addressed the Court.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To note in minutes Utility Request: Precinct 2: Chisholm Trail S.U.D. CR 263 & Morning Dove – Road bore and cut for 18” DIP water line.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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Utility Request
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – ) |
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5. |
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Consider approving a line item transfer for the County Attorney:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the County Attorney:
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Aye:
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Attachments: |
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County Attorney Line Item Transfer
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6. |
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Consider approving a line item transfer for HR:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for HR:
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Aye:
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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Human Resources Line Item Transfer
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7. |
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Consider approving a line item transfer for Parks:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Parks:
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Parks Line Item Transfer
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8. |
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Consider approving a line item transfer for the County Judge:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the County Judge:
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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County Judge Line Item Transfer
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9. |
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Consider approving a line item transfer for County Court #1:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for County Court #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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County Court #1 Line Item Transfer
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10. |
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Consider approving a line item transfer for Mobile Outreach:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Mobile Outreach:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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Mobile Outreach Line Item Transfer
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11. |
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Consider approving a line item transfer for EMS:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for EMS:
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Aye:
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Attachments: |
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EMS Line Item Transfer
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12. |
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Consider approving a line item transfer for Justice of the Peace Pct. #3:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Justice of the Peace Pct. #3:
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Aye:
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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JP#3 Line Item Transfer
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13. |
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Consider recognizing 6 hours of continuing education for Commissioner Lisa Birkman.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To recognize 6 hours of continuing education for Commissioner Lisa Birkman.
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Birkman
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14. |
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Consider approving reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $165.00 for costs associated with Project 124 CR 179.0
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $165.00 for costs associated with Project 124 CR 179.0
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Reimbursement Certificate
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15. |
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Consider approving reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $75.00 for costs associated with Project 123 CR 175 ROW acquisition.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $75.00 for costs associated with Project 123 CR 175 ROW acquisition.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Reimbursement Certificate
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16. |
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Consider authorizing the transfer of computer/office equipment and loading ramps from various departments to auction. (Complete list filed with official minutes.)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of computer/office equipment and loading ramps from various departments to auction. (Complete list filed with official minutes.)
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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Property Transfers
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17. |
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Approve and accept into the official minutes of the Commissioners Court “Minutes of County Finances Treasurer’s Report” for the month of July 2007.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve and accept into the official minutes of the Commissioners Court “Minutes of County Finances Treasurer’s Report” for the month of July 2007.
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Aye:
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Attachments: |
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Treasurer's Report
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18. |
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Consider request for permission to travel on Williamson County roadways for “Walk to Action”.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve request for permission to travel on Williamson County roadways for “Walk to Action”.
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Aye:
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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Walk to Action
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19. |
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Discuss and consider approving the final plat of Cierra Vista. Pct. #2 |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat of Cierra Vista. Pct. #2
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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REGULAR AGENDA |
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20. |
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Discuss and consider approving a Joint Use Agreement for County Right-of-Way between Jonah Water SUD and Williamson County for CR 110, CR 105, and CR 104.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve a Joint Use Agreement for County Right-of-Way between Jonah Water SUD and Williamson County for CR 110, CR 105, and CR 104 with County Attorney approval.
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Joint Use Agreement
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21. |
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Discuss and consider approving HNTB’s Supplemental #2 to their IH 35/SH 29 Turnaround Bridges Pass Through Finance program Professional Services Agreement (PSA) to increase the Compensation Cap to allow for Supplemental #3 to Work Authorization #1.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve HNTB’s Supplemental #2 to their IH 35/SH 29 Turnaround Bridges Pass Through Finance program Professional Services Agreement (PSA) to increase the Compensation Cap to allow for Supplemental #3 to Work Authorization #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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HNTB Supplemental #2
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22. |
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Discuss and take appropriate action on road bond program. |
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Mike Weaver of Prime Strategies and Assistant County Attorney Hal Hawes addressed the Court.
No action was taken. |
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23. |
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Consider approving a resolution recognizing the week of September 3rd to 7th, 2007 as National Payroll Week.
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Assistant to County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a resolution recognizing the week of September 3rd to 7th, 2007 as National Payroll Week.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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Clerk's Note
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24. |
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10:00
Hold Public Hearing to discuss temporary closure of the low water crossing at CR 270.
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Gretchen Mickler, Robin Denison, Alice Davis Caughfield, Anthony Beissner of Leander and Jim Dillon of Liberty Hill addressed the Court.
10:34
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25. |
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Discuss and take appropriate action on temporary closure of the low water crossing at CR 270.
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Assistant County Attorney Hal Hawes and County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the temporary closure of the low water crossing at CR 270 with 7 days notice by signage.
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Aye:
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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26. |
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Discuss and take appropriate action on courthouse restoration. |
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Ed Lee of Broaddus and Associates and Maintenance Supervisor Joe Latteo addressed the Court.
No action was taken. |
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27. |
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Discuss and take appropriate action on various County parks and trails projects. |
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Parks Director Jim Rodgers addressed the Court. |
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28. |
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Discuss and take appropriate action on County Tax Rate, including but not limited to taking a record vote on proposed tax rate.
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Tax Assessor and Collector Deborah Hunt addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the proposed County Tax Rate of .4891 per $100 of value.
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Aye:
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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Tax Rate Chart
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29. |
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Announce 1st Public Hearing on Tax Rate – September 11th, 2007 at 10:00AM. |
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Tax Assessor and Collector Deborah Hunt addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To set the 1st Public hearing on Tax Rate – September 11th at 10:00 AM.
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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30. |
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Discuss and take appropriate action on Commercial Services Agreement with SuddenLink Communications.
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ITS Director Jay Schade addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Commercial Services Agreement with SuddenLink Communications.
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Sudden Link Agreement
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31. |
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Discuss and take appropriate action on an Annual License Agreement for the QBQ Training System.
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EMS Director John Sneed addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: County Judge Dan A. Gattis Motion: To approve Annual License Agreement for the QBQ Training System.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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QBQ License Agreement
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32. |
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Discuss and take appropriate action on an Interlocal Agreement between Williamson County and the Williamson County Emergency Services District No. 5 for establishing EMS ambulance housing.
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EMS Director John Sneed addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve Interlocal Agreement between Williamson County and the Williamson County Emergency Services District No. 5 for establishing EMS ambulance housing.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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ESD #5 Agreement
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33. |
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Discuss and take appropriate action on GISD Easement Agreement for Access. |
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Ercel Brashear of Brashear Properties addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve GISD Easement Agreement for Access with approval of wording by the County Attorney and County Judge with no major changes and receipt of payment.
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Aye:
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Attachments: |
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GISD Easement Agrmt
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34. |
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Discuss and take appropriate action on GISD Utility Easment. |
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Ercel Brashear of Brashear Properties addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve GISD Utility Easement with approval of wording by the County Attorney and County Judge with no major changes and receipt of payment.
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Aye:
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Attachments: |
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GISD Utility Easement
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35. |
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Consider authorizing advertising and setting date of September 21, 2007 at 2:00PM in the Purchasing Department to receive bids for body armor - Williamson County law enforcement.
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This item was removed from the agenda. |
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36. |
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Consider awarding bids received for various County annual contracts. (Complete list filed with official minutes.)
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To award bids received for various County annual contracts. (Complete list filed with official minutes.)
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Bid Tabulations
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Amercare
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Bob Barker
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John Malmquist
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Myers Concrete/Concrete
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Myers Concrete/Culverts
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Roche Diagnostics
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Round Rock Welding
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Texas Medical Distributors
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37. |
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Consider re-awarding existing annual contracts for the County. (Complete list filed with official minutes.)
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To re-award existing annual contracts for the County. (Complete list filed with official minutes.)
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Aye:
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Contract Re-Awards
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38. |
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Discuss and take possible action on the new Round Rock Annex. |
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No action was taken.
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EXECUTIVE SESSION |
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COMMISSIONERS’ COURT ADJOURNED TO EXECUTIVE SESSION AT 11:19 A.M. ON
TUESDAY, SEPTEMBER 4, 2007.
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39. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.) |
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No action was taken in Executive Session. |
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40. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
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No action was taken in Executive Session. |
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41. |
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Discuss letters from cities regarding Regional Animal Shelter (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
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No action was taken in Executive Session.
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:35 P.M. ON TUESDAY, SEPTEMBER 4, 2007. |
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42. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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43. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To authorize the County Attorney to file a declaratory judgment lawsuit to declare the rights and status of the parties to the 2003 Landfill operators’ agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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44. |
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Discuss and take appropriate action on letters from cities regarding the Regional Animal Shelter.
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No action was taken. |
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45. |
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Comments from Commissioners. |
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No comments. |