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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 19 )
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5. |
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Discuss, consider and take appropriate action on a line item transfer for County Sheriff. Click to View |
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| Fiscal Impact |
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6. |
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To discuss and consider approving a line item transfer for Adult Probation. Click to View |
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| Fiscal Impact |
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7. |
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Discuss, consider and take appropriate action on a line item transfer for EMS. Click to View |
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| Fiscal Impact |
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8. |
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Discuss, consider and take appropriate action on a line item transfer for EMS.
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| Fiscal Impact |
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9. |
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Discuss, consider and take appropriate action on a line item transfer for the Parks Department. Click to View |
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| Fiscal Impact |
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10. |
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Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #1. Click to View |
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| Fiscal Impact |
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11. |
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Discuss, consider and take appropriate action on a line item transfer for Justice of the Peace, Precinct #3. Click to View |
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| Fiscal Impact |
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12. |
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Discuss, consider and take appropriate action on a line item transfer for All District Courts. Click to View |
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| Fiscal Impact |
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13. |
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Discuss, consider, and take appropriate action on budget line item transfer request for Juvenile Services. Click to View |
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| Fiscal Impact |
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14. |
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Discuss, consider and take appropriate action on a line item transfer for the Mobile Outreach Team. Click to View |
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| Fiscal Impact |
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15. |
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Discuss, consider and take appropriate action on a line item transfer for EMS. Click to View |
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| Fiscal Impact |
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16. |
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Discuss, consider, take appropriate action on a line item transfer for Emergency Management. Click to View |
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| Fiscal Impact |
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17. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction, including (1) Office Chair, (1) 4-Drawer Filing Cabinet, (9) Monitors, (7) Docking Stations, (14) Computer Towers/Desktops, (11) Laptops, (1) Sound Bar, (3) Printers, (4) Keyboard and Mouse Wireless, (1) Keyboard Wireless, (6) Keyboard Wired, (4) Mouse Wired, (3) Monitor Stand, (1) Misc Box of Cables, (1) Glare Monitor, (1) Scanner, (4) Laptop Batteries, (2) Laptops with spare batteries, (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Sale
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18. |
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Discuss, consider, and take appropriate action on authorizing the disposal of county assets through inter-departmental transfer, including (2) Monitors, (complete list attached), pursuant to the Texas Local Gov't code §263.152. Click to View |
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Attachments |
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Asset Transfer
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19. |
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Discuss, consider and take appropriate action on reappointment of James Crabtree to Place #1, Dan Clark to Place #2 and James Baker to Place #3 of the ESD #4 Board of Directors for terms beginning January 1, 2015 and expiring on December 31, 2016. Click to View |
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REGULAR AGENDA |
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20. |
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Recognize Williamson County Veterans Services by the Texas Veterans Land Board. |
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21. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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22. |
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Discuss, consider and take appropriate action on a Supplemental #1 to Professional Service Agreement for the CR 258 (Sunset Ridge to Ronald Reagan Blvd) project between Williamson County and Don Durden, Inc., dba Civil Engineering Consultants relating to the 2006 Road Bond program. Click to View |
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Attachments |
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CEC_CR258_Supp1PSA_08192015
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CEC_CR258_Supp4WA1_08192015
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23. |
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Discuss, consider and take appropriate action on a Supplemental #1 to a Professional Service Agreement for the On-Call engineering services for Lakeline Right-Turn-Lane project between Williamson County and Kimley-Horn and Associates, Inc. relating to the 2006 Road Bond program. Click to View |
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Attachments |
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KimleyHorn_On-Call_Supp1-PSA_08192015
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KimleyHorn_LakelineRTL_Supp1WA6_08192015
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24. |
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10:00 Hold Public Hearing on the plan for the funding of the preservation and restoration of the County Clerk's Records Archives for 2015-2016.
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25. |
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Discuss and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerks' Records Archive for 2015-2016. Click to View |
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Attachments |
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Archive Plan
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26. |
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10:00 AM First public hearing on the proposed 2015 tax rate for Williamson County. Click to View |
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27. |
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10:15 Hold Public Hearing on the plan for funding the preservation and restoration of the District Clerk's Records Archives for 2015-2016.
Click to View |
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28. |
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Discuss and take appropriate action on the plan for the funding of the preservation and restoration of the District Clerk's Records Archives for 2015-2016.
Click to View |
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Attachments |
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DClk Records Archives Plan
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29. |
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Discuss, consider and take appropriate action to approve the Tax Collection Agreement between the Leander TODD Municipal Utility District No. 1 and the County of Williamson in the State of Texas. Click to View |
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Attachments |
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Leander TODD MUD
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30. |
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Consider approving the renewal of the CSCD CSR Memorandum of Understanding with no increase for FY16. Click to View |
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Attachments |
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CSCD CSR MOU
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31. |
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Consider approving the renewal of the CSCD Co-Op Agreement with no increase for FY16. Click to View |
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Attachments |
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Coop Pre Trial MOU
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32. |
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Discuss and take appropriate action on an amended engagement agreement with the law firm of Chamberlain, Hrdlicka, White, Williams & Aughtry regarding representation of Williamson County in relation to Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the United States District Court for the Western District of Texas, Austin Division; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View |
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Attachments |
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Amd Eng Agreement
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33. |
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Discuss, consider, and take appropriate action on City of Taylor Water, Wastewater, and Garbage Service Commercial Contract for Expo Click to View |
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Attachments |
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City of Taylor Water, Wastewater, and Garbage Service Commercial Contract
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34. |
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Discuss, consider and take appropriate action on approving the transfer of $619,616.32 from 2006 CO Bond cash ending projects to Repointing Courthouse (P402): Central Dispatch/Emergency Center (P136) $367,369.51, Hutto Annex (P138) $84,247.92, Public Safety Technology (P184) $78,342.56, Jail/Court Radios (P313) $00.70, Hutto Annex-Juvenile (P417) $6,971.00, Budget Software $82,684.63.
Click to View |
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35. |
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Discuss, review and consider approving the addition of policy language to the Employee Policy Manual.
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Attachments |
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Policy Manual
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36. |
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Discuss, consider, and take appropriate action on authorizing extension of Pecan Harvest Lease to September 30, 2016 with Stewarts Pecan Farm. Click to View |
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Attachments |
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Extension Form
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37. |
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Discuss, consider, and take appropriate action on approving a Services Contract for Comprehensive Disaster Recovery Services and Financial and Grant Management Support between Williamson County and Hagerty Consulting, Inc., per TX-Mas contract TXMAS-14-874010 Click to View |
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Attachments |
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Request for Quote
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Services Contract
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Exhibit A
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Evaluation Criteria
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TXMAS Contract
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OEM Recommendation Letter
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38. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for April 2015 Voluntary Duty.
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| Fiscal Impact |
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39. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for April 2015 Voluntary Duty pay.
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40. |
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Discuss FY2015-2016 Budget. Click to View |
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41. |
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Discuss, consider and take appropriate action on the Budget Policy document. Click to View |
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Attachments |
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Budget Policy FY 16
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42. |
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Discuss, consider and take any necessary action in regards to Status of Projects and Allocation of Funds in the 2006 Certificates of Obligation, 2006 Park Bonds, 2013 Cash Ending Reduction Program, 2014 Cash Ending Reduction Program, and 2015 Cash Ending Reduction Program. Click to View |
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43. |
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Discuss, consider and take any possible action regarding Fiscal Year 2016 Cash Ending Reduction Program. Click to View |
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44. |
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Discuss, consider and take appropriate action on the FY 15/16 Budget Order. Click to View |
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Attachments |
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Budget Order
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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45. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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46. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave. Click to View |
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47. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
k) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
l) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
m) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
n) County Road 241 utility and Right-of-Way Issues and matters;
o) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
p) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
q) Cause No. 12-1226-C368; Williamson County, Texas v. James Broaddus d/b/a Broaddus & Associates, and Broaddus & Associates, Inc.; In the 368th Judicial District Court of Williamson County, Texas
r) Notice of Claim - In Re Jessica Palmer
s) Floodplain Regulation Issue
t) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
u) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
v) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
w) Notice of Claim – In Re Ray Steven Rose
x) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal |
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48. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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49. |
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Discuss and take appropriate action regarding economic development. |
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50. |
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Discuss and take appropriate action regarding real estate. |
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51. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
k) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
l) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
m) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
n) County Road 241 utility and Right-of-Way Issues and matters;
o) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
p) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
q) Cause No. 12-1226-C368; Williamson County, Texas v. James Broaddus d/b/a Broaddus & Associates, and Broaddus & Associates, Inc.; In the 368th Judicial District Court of Williamson County, Texas
r) Notice of Claim - In Re Jessica Palmer
s) Floodplain Regulation Issue
t) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
u) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
v) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
w) Notice of Claim – In Re Ray Steven Rose
x) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal |
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52. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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53. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |