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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
AUGUST 19, 2014
 


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:45 A.M. on TUESDAY, AUGUST 19, 2014, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
 
Present:
County Judge Dan A. Gattis  
 
Commissioner Precinct 1 Lisa Birkman  
 
Commissioner Precinct 2 Cynthia Long  
 
Commissioner Precinct 3 Valerie Covey  
 
Commissioner Precinct 4 Ron Morrison  
 
County Clerk Nancy E. Rister  
Others Present:
Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Stan O. Springerley, Assistant General Counsel to Williamson County Commissioners' Court
Carolyn Deibler, Deputy County Clerk
             
1. Review and approval of minutes.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 4 Ron Morrison 
Motion: To approve the Minutes of the August 12, 2014 meeting.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  08.12.2014 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
  No action was taken on this item.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Karen Knightstep addressed the Court.

Commissioner Birkman abstained in regards to payment of an invoice for San Gabriel Parkway (Conflict of Interest Affidavit attached).
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Ron Morrison 
Motion: To authorize the payment of bills totaling $20,432,450.31 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  08.19.2014 Funding Report
  08.19.2014 Quick Check Report
  08.19.2014 Wire Transfers
  Conflict of Interest Affidavit - Birkman
 
             
4.
Citizen comments.
 

Jim Dillon of Liberty Hill and Bill Kelberlau of Georgetown addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 20 )
             
5. Discuss and consider and take appropriate action on approving a line item transfer for Human Resources.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Human Resources:
From/To Acct No. Description Amount
From 0100-0402-004100 Professional Services $400.00
To 0100-0402-004718 Pre-Employment Physical $1,800.00
To 0100-0402-004718 Pre-Employment Physical $400.00
From 0100-0402-003803 Rabies-Pre Expos Vac $800.00
To 0100-0402-004718 Pre-Employment Physical $800.00
From 0100-0402-003801 TB Skin Testing Prgm $700.00
To 0100-0402-004718 Pre-Employment Physical $700.00
From 0100-0402-003800 Hepatitis B Program $900.00
To 0100-0402-004718 Pre-Employment Physical $900.00
From 0100-0402-004705 Pre-Employment Screening $1,800.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. To discuss and consider approving a line item transfer for Emergency Services.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Emergency Services:
From/To Acct No. Description Amount
From 0100-0583-004548 Radio Repairs and Maint $500.00
To 0100-0583-004541 Vehicle Repairs & Maint $500.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving a line item transfer for Constable Precinct One.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Constable Precinct One:
From/To Acct No. Description Amount
From 100-0551-003011 Computer Software $920.00
To 100-0551-003010 Computer Equipment $920.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for Constable Precinct Two.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Constable Precinct #2:
From/To Acct No. Description Amount
From 0100-0552-003002 Vehicle Equipment $4,591.97
To 0100-0552-003008 Law Enforcement Equipment $800.00
To 0100-0552-004541 Vehicle Repairs $2,460.00
To 0100-0552-001114 Certifications $1,106.01
To 0100-0552-002010 FICA $84.61
To 0100-0552-002020 Retirement $141.35
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  ________________________________________

Budget Officer Ashlie Koenig addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To re-approve a line item transfer for Constable Precinct #2; with a correction of the "From" account number and description 0100-0552-003002 - Vehicle Equipment from $4,591.97 to $4,294.50 and the "To" account number and description 0100-0552-004541 - Vehicle Repairs from $2,460.00 to $2,162.53:
From/To Acct No. Description Amount
From 0100-0552-003002 Vehicle Equipment $4,294.50
To 0100-0552-003008 Law Enforcement Equipment $800.00
To 0100-0552-004541 Vehicle Repairs $2,162.53
To 0100-0552-001114 Certifications $1,106.01
To 0100-0552-002010 FICA $84.61
To 0100-0552-002020 Retirement $141.35
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Discuss, consider, and take appropriate action on Line Item Transfer for Emergency Communications.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Emergency Communications; with a correction of the "From/To" line from 0100-0581 to "From" and the account number from 004210 to 0100-0581-004210 and from 0100-0581 to "To" and the account number from 003011 to 0100-0581-003011.
From/To Acct No. Description Amount
 From 0100-0581-004210 Internet/Email Svc $7,188.00
 To 0100-0581-003011 Computer Software <$5000 $7,188.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Discuss, consider, and take appropriate action on line item transfer for the Parks Department.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for the Parks Department:
From/To Acct No. Description Amount
From 0100-0510-004510 Facility Maintenance $500.00
From 0100-0510-004542 Grounds Maintenance $942.00
From 0100-0510-004620 Furniture / Equipment $200.00
From 0100-0510-004999 Miscellaneous $300.00
From 0100-0510-005003 Equipment>$5000.00 $1,128.00
From 0100-0510-005700 Vehicles >$5000.00 $430.00
To 0100-0510-004541 Vehicle Repairs & Maintenance $3,500.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss, consider and take appropriate action on a line item transfer for Road and Bridge.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Road and Bridge:
From/To Acct No. Description Amount
From 0200-0210-005741 Software > $5000 $5,000.00
To 0200-0210-004231 Travel $4,000.00
To 0200-0210-004350 Printed Materials and Binding $1,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
12. Discuss, consider, and take appropriate action Budget Line Item transfer request from Juvenile Services. 
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer from Juvenile Services: with a correction of the "From" account number from 3316 to 0100-0576-003316, the "To" account number from 3200 to 0100-0576-003200, the "From" account number from 4108 to 0100-0576-004108, the "To" account number from 4541 to 0100-0576-004541, the "From" account number from 3307 to 0100-0576-003307, the "From" account number 4100 to 0100-0576-004100, and the "To" account number from 3306 to 0100-0576-003306:
From/To Acct No. Description Amount
From 0100-0576-3316 Medical/Hospital $2,000.00
To 0100-0576-3200 Medical Supplies $2,000.00
From 0100-0576-4108 Non-Residential Services $7,000.00
To 0100-0576-4541 Vehicle Repairs/Maintenance $7,000.00
From 0100-0576-3307 Pharmeceuticals $15,000.00
From 0100-0576-4100 Professional Services $20,000.00
To 0100-0576-3306 Food Services $35,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
13. Discuss, consider and take appropriate action on a line item transfer for the County Attorney's Office.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for the County Attorney's Office:
From/To Acct No. Description Amount
From 0100-0475-004932 Trial Expenses $6,526.00
To 0100-0475-003010 Computer Equipment <$5,000 $6,526.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
14. Discuss and take action on a line item transfers for Emergency Management.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Emergency Management:
From/To Acct No. Description Amount
From 0100-0541-004414 Vehicle Insurance $3,400.00
To 0100-0541-004541 Vehicle Maintenance $3,400.00
From 0100-0541-004100 Professional Services $1,279.62
To 0100-0541-004541 Vehicle Maintenance $1,279.62
From 0100-0541-004505 Software Maintenance $611.25
To 0100-0541-003001 Small Tools $611.25
From 0100-0541-003010 Computer Equipment $110.53
To 0100-0541-003001 Small Tools $110.53
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Consider approving Justice of the Peace 4, July 2014 Monthly Report in compliance with Code of Criminal Procedure 103.005.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Justice of the Peace Precinct #4 July 2014 Monthly Report in compliance with Code of Criminal Procedure 103.005.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  JP4 July 2014 EOM report
 
             
16. Consider approving the Treasurer's Report on the Williamson County Finances for June 2014.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the Treasurer's Report on the Williamson County Finances for June 2014.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Treasurers Report on the Wilco Finances Jun 2014
 
             
17. Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Change Forms
 
             
18. Discuss, consider and take appropriate action on a First Amendment to the Economic Program Agreement by and between Williamson County and Fisher-Rosemont Systems, Inc.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the County Judge to execute a First Amendment to the Economic Program Agreement by and between Williamson County and Fisher-Rosemont Systems, Inc.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Amd 1 Fisher Rosemont
 
             
19. Discuss, consider and take appropriate action on approving property tax collections for the month of July 2014 for the Williamson County Tax Assessor/Collector.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve property tax collections for the month of July 2014 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  070114-073114 GWI-RFM Graph
  070114-073114 GWI-RFM
 
             
20. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of July 2014 for the Williamson County Tax Assessor/Collector.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve property tax refunds over $2,500.00 for the month of July 2014 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  070114-073114 Refunds Over 2500
 
             
REGULAR AGENDA
             
21. Recognize Jarred Thomas for being named Emergency Manager of the year by the Texas Colorado Floodplain Coalition.
  Senior Director of Emergency Services John Sneed and Emergency Management Coordinator Jarred Thomas addressed the Court. No action was taken on this item.
             
22. Discuss, consider and take appropriate action on a funding request from the City of Hutto for disbursement of Waste Management Landfill funds for a City of Hutto town center project.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve a funding request from the City of Hutto for disbursement of Waste Management Landfill funds for a City of Hutto town center project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Cost Estimate Summary with Options
  Letter of Request
  South Gin Building Concept Plan
 
             
23. To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update.
  Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item.
             
24. Hear the August 2014 Construction Summary Report for Road Bond and Pass Through Financing projects.
  Senior Director of Infrastructure Bob Daigh addressed the Court and invitations were extended to everyone to the Ribbon Cutting Ceremony for County Road 277 at 9:00 a.m. on Wednesday, August 20, 2014 and the Ribbon Cutting Ceremony for the O'Connor Extension and State Highway 45 Interchange at 10:00 a.m. on Thursday, August 21, 2014. No action was taken on this item.
  Attachments:
  August 2014 CSR
 
             
25. Discuss and take appropriate action on a Real Estate Contract with HEB Grocery Company, LP for ROW needed on SH 29.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve a Real Estate Contract with HEB Grocery Company, LP for Right-of-Way (ROW) needed on State Highway (SH) 29 and SH 183.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  HEB Contract
 
             
26. Discuss and take appropriate action on a Reimbursement Agreement with North American Properties regarding the construction of a sidewalk on Lakeline Blvd.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To authorize the County Judge to execute a Reimbursement Agreement with North American Properties regarding the construction of a sidewalk on Lakeline Boulevard.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Lakeline Reimbursement Agreement
 
             
27. Consideration and action with respect to a "Resolution of Williamson County, Texas Approving the Replacement of the Existing Paying Agent/Registrars and Other Matters Relating to the Subject".
  First Assistant County Auditor Julie Kiley addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a Resolution of Williamson County, Texas Approving the Replacement of the Existing Paying Agent/Registrars and Other Matters Relating to the Subject.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Paying Agent Registrar Agreement
  Paying Agent Replacement Resolution
 
             
28. Discuss, consider, and take appropriate action on Priority Dispatch Corp. Business Associate Agreement for Emergency Communications
  Director of Emergency Communications Scott Parker addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the County Judge to execute a Business Associate Agreement between Emergency Communications and Priority Dispatch Corporation (PDC).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Wilco-PDC Business Associate Agreement
 
             
29. Discuss and take action on scheduling two public hearings on the proposed tax rate.
  Chief Deputy for Tax Assessor/Collector Larry Gaddes and Budget Officer Ashlie Koenig addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To schedule two public hearings on the proposed tax rate on Tuesday, August 26, 2014 at 10:00 A.M. and Tuesday, September 2, 2014 at 10:00 A.M.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
30. Discuss and take action on determining the proposed tax rates for GWI and RFM.
  Chief Deputy for Tax Assessor/Collector Larry Gaddes addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the proposed tax rates for GWI as 0.449029 and RFM as 0.04 for a total of 0.489029.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
31. Discuss 2014-2015 Budget
 

No action was taken on this item.
             
32. Discuss, consider, and take appropriate action on the FY14/15 Budget Order. 
  Rebecca Clemons, Executive Assistant to the County Judge addressed the Court. No action was taken on this item.
  Attachments:
  Budgetorderdraft3
 
             
33. Discuss, consider, and take appropriate action on the Williamson County Employee Policy Manual. 
 

Senior Director of Human Resources Tara Raymore addressed the Court. No action was taken on this item.
  Attachments:
  Employee Manual Final draft_Redacted
 
             
34. Discuss, consider and take appropriate action on authorizing advertising and setting date of September 16, 2014 at 3:00 PM in the Purchasing Department to receive bids for the Lease of Residential Property at 9769 Hwy 29 W. in Georgetown, Bid # 14IFB00247.
  This item was pulled from the Agenda.
  Attachments:
  Residential Lease Bid
 
             
35. Discuss, consider and take appropriate action on authorizing advertising and setting date of September 10, 2014 at 3:00 PM in the Purchasing Department to receive bids for Facilities Parking Lot Fog Seal, Bid# 14IFB00246.
 
Motion: To authorize advertising and set the date of September 10, 2014 at 3:00 PM in the Purchasing Department to receive bids for Facilities Parking Lot Fog Seal, Bid #14IFB00246.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Facilities Parking Lot Fog Seal Bid
 
             
36. Discuss, consider and take appropriate action on executing agreement between Williamson County and MTech Comfort Systems USA for the installation of HVAC system as per TX-MAS contract #13-06FACC0110.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To authorize the County Judge to execute a Services Contract for Installation Component of HVAC System between Williamson County and MTech Comfort Systems USA for the installation of Heating, Ventilation, and Air Conditioning (HVAC) system as per TX-MAS contract #13-06FACC0110
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  contract
 
             
37. Discuss and consider authorizing the Purchasing Department to have GovDeals Auctioneers hold online auctions for the sale of surplus county property on the following dates: October 1st through October 15th, December 3rd through December 17th for 2014 and February 4th through February 18th, April 1st through April 15th, June 3rd through June 17th, and August 5th through August 19th in 2015. All auctions closing by 5pm CST on these dates.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To authorize the Purchasing Department to have GovDeals Auctioneers hold online auctions for the sale of surplus County property on the following dates: October 1st through October 15th, December 3rd through December 17th for 2014 and February 4th through February 18th, April 1st through April 15th, June 3rd through June 17th, and August 5th through August 19th in 2015; with all auctions closing by 5:00 p.m. Central Standard Time (CST) on these dates.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
38. Discuss and consider authorizing the Purchasing Department to have Rene Bates Auctioneers hold online auctions for Fleet’s sale of surplus county property on the following dates: January 7th to January 21st, April 8th to April 22nd, July 8th to July 22nd for 2015. All auctions closing by 5pm CST on these dates.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To authorize the Purchasing Department to have Rene Bates Auctioneers hold online auctions for Fleet’s sale of surplus County property on the following dates: January 7th to January 21st, April 8th to April 22nd, July 8th to July 22nd for 2015; with all auctions closing by 5:00 p.m. Central Standard Time (CST) on these dates.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
39. Discuss, consider and take appropriate action on awarding proposal received for RFP#15RFP102, Specific and Aggregate Stop Loss Insurance for the Williamson County Benefit Plan to Aetna Life Insurance Company.
  Area Vice President Nick Long of Gallagher Benefit Services addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To award proposal received for RFP #15RFP102, Specific and Aggregate Stop Loss Insurance for the Williamson County Benefit Plan to Aetna Life Insurance Company.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  score sheet
  policy
 
             
COMMISSIONERS' COURT RECESSED TO A ROAD DISTRICT MEETING AT 10:47 A.M. ON TUESDAY, AUGUST 19, 2014.
             
COMMISSIONERS' COURT RECONVENED FROM THE ROAD DISTRICT MEETING AT 10:52 A.M. ON TUESDAY, AUGUST 19, 2014.
             
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:53 A.M. ON TUESDAY, AUGUST 19, 2014.
             
40. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
  No action was taken in Executive Session.
             
41. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)

2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
  No action was taken in Executive Session.
             
42. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
  No action was taken in Executive Session.
             
43. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 – Personnel Matters).
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:09 P.M. ON TUESDAY, AUGUST 19, 2014.
             
44. Discuss and take appropriate action regarding economic development.
  No action was taken on this item.
             
45. Discuss and take appropriate action on real estate.
  No action was taken on this item.
             
46. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
  No action was taken on this item.
             
47. Discuss, consider and take appropriate action on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees.
  No action was taken on this item.
             
48. Comments from Commissioners.
  There were no comments.
COMMISSIONERS’ COURT ADJOURNED AT 1:09 P.M. ON TUESDAY, AUGUST 19, 2014.
 
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 26th day of August 2014.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Carolyn Deibler, Deputy

    

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