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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Minutes of the Special Session of Commissioners' Court on Monday, August 19, 2013, the Regular Session of Commissioners' Court on Tuesday, August 20, 2013, and the Special Session of Commissioners' Court on Tuesday, August 20, 2013 meetings.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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08.19.2013 CC SS Minutes
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08.20.2013 CC SS Minutes
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08.20.2013 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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First Assistant County Auditor Julie Kiley addressed the Court.
Commissioner Birkman abstained in regards to payment of an invoice for The Gabriels Funeral Chapel (Conflict of Interest Affidavit attached).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the payment of bills totaling $2,370,521.47 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wire Transfers 08-27-2013
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Conflict of Interest Affidavit - Birkman
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Funding Report 08-27-2013
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 20 ) |
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5. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Non Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for JP3.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Justice of the Peace Precinct #3; with a correction of the "To" account number from 0100-043-004232 to 0100-0453-004232:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for CCL #2.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for County Court at Law #2:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Emergency Communications.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Emergency Communications:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and take action on approving line item transfers for Emergency Management.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Emergency Management; with a correction of the "From" account number from 0100-0541-0014 to 0100-0541-004414:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Radio Quote
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Vehicle Quote
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10. |
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To discuss and take appropriate action on the approval of a line item transfer for Road and Bridge.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for JP#1.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Justice of the Peace Precinct #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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To discuss and take appropriate action on the approval of a line item transfer for Road and Bridge.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Discuss and consider approving a line item transfer for the Elections Office.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for the Elections Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Discuss and consider acceptance of a 2000 Mercury Mystique automobile donated to the Williamson County Regional Animal Shelter.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To accept a 2000 Mercury Mystique automobile donated to the Williamson County Regional Animal Shelter.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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15. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Forms
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16. |
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Consider approving the Treasurer's Report on the Williamson County Finances for July 2013.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Treasurer's Report on the Williamson County Finances for July 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Treasurers Report on the Wilco Finances July 2013
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17. |
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Consider approving the investment report for April-June 2013 and the Quarter ending June 30 2013 which was approved by the investment committee on August 15 2013.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Investment Report for April-June 2013 and the Quarter ending June 30, 2013 which was approved by the Investment Committee on August 15, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wilco Investment Committee Meeting Aug 2013
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18. |
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Consider approving property tax collections for the month of July 2013 for the Williamson County Tax Assessor/Collector.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve property tax collections for the month of July 2013 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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070113-073113 GWI-RFM Graph
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070113-073113 GWI-RFM
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19. |
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Consider approving property tax refunds over $2,500.00 for the month of July 2013 for the Williamson County Tax Assessor/Collector.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve property tax refunds over $2,500.00 for the month of July 2013 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Court Refunds July 13
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20. |
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Discuss and consider approval of final plat for the Parkside Parkway Ph 2 subdivision - Pct 3.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the final plat for Parkside Parkway Phase 2 subdivision - Precinct #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Final Plat - Parkside Parkway Ph 2
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| REGULAR AGENDA |
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21. |
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Consider recognizing the Purchasing Department for the Achievement of Excellence in Procurement Award.
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Purchasing Director Bob Space addressed the Court. No action was taken on this item. |
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Attachments: |
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Letter
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22. |
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Discuss and consider approving the resolution for the Texas Department of Agriculture Texans Feeding Texans.
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Director of Senior Nutrition for Williamson-Burnet County Opportunities Paula Goodson addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Resolution Authorizing County Grant for the Texas Department of Agriculture Texans Feeding Texans: Home Delivered Meal Grant Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Texans Feeding Texans Resolution
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23. |
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Discuss and take appropriate action regarding budget for 2013-2014.
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Director of Veterans Services Donna Harrell, First Assistant County Auditor Julie Kiley, County Attorney Dee Hobbs, Budget Officer Ashlie Koenig, and Rebecca Clemons, Executive Assistant to the County Judge. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To add $20,000.00 to the part-time salary line item in Veterans Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To add $23,000.00 to 409 to join Lone Star Water Authority, to be paid quarterly.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To take the recommendation of the Budget Office to postpone the Law Enforcement salary increases to an effective date of January 17, 2014 and a pay date of February 7, 2015; and eligibility for the Peace Officer Tenure System (POTS) salary plan increase will be October 1, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Motion: To add a line item of $20,000.00 for Capital Area Rural Transportation System (CARTS).
The motion died for lack of a second.
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________________________________________ |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To eliminate the Paralegal position and add a Civil Attorney in the Judge's Office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Nay:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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________________________________________ |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve a budget for 2013-2014 of $139,289,236.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Preliminary Proposed Budget Recommendations
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| COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 11:37 A.M. ON TUESDAY, AUGUST 27, 2013. |
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24. |
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10:00 Hold Public Hearing on 2013-2014 County Budget.
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Jim Dillon of Liberty Hill addressed the Court. |
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| COMMISSIONERS’ COURT RECONVENED FROM A PUBLIC HEARING AT 11:41 A.M. ON TUESDAY, AUGUST 27, 2013. |
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25. |
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Discuss and consider adoption of the 2013-2014 General Fund County Budget.
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Budget Officer Ashlie Koenig addressed the Court. |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve $6,300,000.00 from Cash Ending for a total 2013-2014 General Fund County Budget of $145,589,236.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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26. |
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Discuss and consider adoption of the 2013-2014 Road & Bridge Fund County Budget.
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Budget Officer Ashlie Koenig, First Assistant County Auditor Julie Kiley, and Senior Director of Infrastructure Bob Daigh addressed the Court.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the 2013-2014 Road & Bridge Fund County Budget in the amount of $20,639,340.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To reconsider the previous motion.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To strike $20,639,340.00 and insert $21,506,340.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: County Judge Dan A. Gattis
Motion: To reconsider the previous motion.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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________________________________________ |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To strike $21,506,340.00 and insert $21,739,340.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Discuss and consider adoption of the 2013-2014 Debt Service Fund County Budget.
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Budget Officer Ashlie Koenig and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the 2013-2014 Debt Service Fund County Budget of $69,000,378.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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| COMMISSIONERS' COURT RECESSED TO A PUBLIC HEARING AT 12:57 P.M. ON TUESDAY, AUGUST 27, 2013. |
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28. |
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10:30 Hold Public Hearing on plan for funding the preservation and restoration of the County Clerk's Records Archives for 2013-2014.
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County Clerk Nancy Rister addressed the Court.
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| COMMISSIONERS’ COURT RECONVENED FROM A PUBLIC HEARING AT 1:01 P.M. ON TUESDAY, AUGUST 27, 2013. |
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29. |
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Discuss and take appropriate action on the plan for the funding of the preservation and restoration of the County Clerk's Records Archives for 2013-2014.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: County Judge Dan A. Gattis
Motion: To approve the plan for the funding of the preservation and restoration of the County Clerk's Records Archives for 2013-2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY 14 Cty Clk Rec Archive
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30. |
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Discuss, take appropriate action and record vote on proposing a total tax rate for tax year 2013.
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County Auditor David Flores and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the current tax rate of $0.489029; including Debt of $0.1675, General Fund of $0.281529, and Road and Bridge of $0.04
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Nay:
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County Judge Dan A. Gattis
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31. |
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Discuss and take appropriate action on scheduling two public hearing dates if the proposed total tax rate exceeds the total effective tax rate of $0.481839.
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Chief Deputy for the Tax Accessor/Collector Larry Gaddes addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To schedule Public Hearings at 10:00 a.m. on Tuesday, September 10, 2013 and September 17, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update.
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
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33. |
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Discuss and consider approving Rodriguez Engineering Laboratories Supplemental #2 to their Geotechnical Engineering and Construction Materials Testing "On-Call" Professional Service Agreement (PSA) to add new testing categories.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve Rodriguez Engineering Laboratories Supplemental #2 to their Geotechnical Engineering and Construction Materials Testing "On-Call" Professional Service Agreement (PSA) to add new testing categories.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rodriquez Engineering Laboratories Supplemental 2 to PSA
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34. |
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Consider approving the Suddenlink Emergency Work Authorization for SH 195 Segment 4 (Project 3).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the Suddenlink Emergency Work Authorization for State Highway 195 Segment 4 (Project 3).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Suddenlink Emergency Work Authorization for SH 195 Segment 4
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35. |
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To discuss and take appropriate action on closing and detouring traffic on San Gabriel Ranch Road.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve closing and detouring traffic on San Gabriel Ranch Road.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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SGRR Detour
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36. |
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Consider authorizing 2006 CO bond transfer request to move $55,000 from Emergency Services Operation Center (P136) to Public Safety and Technology Project (P184).
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize 2006 Certificate of Obligation (CO) bond transfer request to move $55,000.00 from Emergency Services Operation Center (P136) to Public Safety and Technology Project (P184).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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37. |
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Consider authorizing the County Judge to execute a letter agreement with John F. Yearwood regarding the reimbursement of costs associated with constructing a driveway to the remainder properties.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the County Judge to execute a letter agreement with John F. Yearwood regarding the reimbursement of costs associated with constructing a driveway to the remainder properties.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Yearwood Letter Agreement
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38. |
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Discuss and consider approving a change in a Vote Center location in Taylor, Texas, for the 2013 November elections.
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Elections Administrator Jason Barnett addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve a change in a Vote Center location from the Taylor Volunteer Fire Department (VFD) Hall, 701 NW Carlos G. Parker Boulevard, Taylor, Texas, to the Main Street Events Center (formerly know as Taylor High School), 3101 North Main Street, Taylor, Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Vote Centers with change Taylor location
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39. |
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Discuss and consider appointing election judges and alternate judges to serve a term of one year effective 9/1/13.
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Elections Administrator Jason Barnett addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To appoint election judges and alternate judges to serve a term of one year beginning September 1, 2013 and ending August 31, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Order Appointing Election Judges and Clerks
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Exhibit A Election Judges and Alternates
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40. |
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Discuss and consider approving the establishment of the central counting station for the November 5, 2013 elections and appointment of central counting station officials.
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Elections Administrator Jason Barnett addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the establishment of the central counting station for the November 5, 2013 elections and appoint the central counting station officials.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Order Establishing Central Counting Station
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41. |
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Consider Appointing James W. Bell and Susan Lee to serve as new Assistant Veteran Service Officers for Williamson County Veteran Services, as required by Texas Government Code Sec 434.033.
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Director of Veterans Services Donna Harrell addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To appoint James W. Bell and Susan Lee to serve as new Assistant Veteran Service Officers for Williamson County Veterans Services, as required by Texas Government Code Sec 434.033.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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42. |
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Discuss and take appropriate action on non-renewal letter to E-Civis, Inc. for cancellation of Grants Network Master License and Service Agreement.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the non-renewal letter to E-Civis, Inc. for cancellation of Grants Network Master License and Service Agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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E Civis Agreement
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Non-renewal Notice
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43. |
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Authorize County Judge to execute a release or transfer of drainage easement granted to the Southwest Williamson County Road district.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the County Judge to execute a release or transfer of drainage easement granted to the Southwest Williamson County Road District.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Drainage Easement
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Assignment of Drainage Easements
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44. |
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Discuss and take appropriate action on Health Grant Program agreement with Lone Star Circle of Care for health care services for fiscal year 2013/2014.
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Kathy Pierce, Executive Assistant to Commissioner of Precinct #2 addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute the Agreement for the Williamson County Health Grant Program with Long Star Circle of Care for health care services for fiscal year 2013/2014, beginning October 1, 2013 and ending September 30, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Health Grant Program Agreement with Lone Star circle of Care
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45. |
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Discuss and take appropriate action on the amendment to the Title IV-E County Legal Services contract with the Texas Department of Family Protective Service.
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First Assistant County Auditor Julie Kiley and Legal Advisor to Commissioners' Court Hal Hawes addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute the Purchased Client Services Contract Amendment to the Title IV-E County Legal Services Contract #23939896 with the Texas Department of Family and Protective Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Title IV-E Legal Services Amendment
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46. |
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Consider authorizing extension of Merchant Credit Card Services with Certified Payments No. 1 , Ltd (09WCP802) from September 1, 2013 to September 30, 2013.
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Purchasing Director Bob Space addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the County Judge to execute the Agreement to Extend Williamson County Bid/Proposal Merchant Credit Card Services #09WCP802 with Certified Payments No. 1, Ltd. from September 1, 2013 to September 30, 2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certified Payments Contract Extension
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47. |
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Consider authorizing the Purchasing Department to have GovDeals Auctioneers hold online auctions for the sale of surplus county property on the following dates: October 2nd through October 16th, December 4th through December 18th for 2013 and February 5th through February 19th, April 2nd through April 16th, June 4th through June 18th, and August 6th through August 20th in 2014; with all auctions closing by 5pm CST on these dates.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the Purchasing Department to have GovDeals Auctioneers hold online auctions for the sale of surplus county property on the following dates: October 2nd through October 16th, December 4th through December 18th for 2013 and February 5th through February 19th, April 2nd through April 16th, June 4th through June 18th, and August 6th through August 20th in 2014; with all auctions closing by 5:00 p.m. Central Standard Time (CST) on these dates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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GOVDEALS SUPP DOC
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48. |
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Consider authorizing the Purchasing Department to have Rene Bates Auctioneers hold online auctions for Fleet’s sale of surplus county property on the following dates: January 15th to January 29th, March 12th to March 26th, May 7th to May 21st, July 16th to July 30th and September 10th to September 24th for 2014; with all auctions closing by 5pm CST on these dates.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the Purchasing Department to have Rene Bates Auctioneers hold online auctions for Fleet’s sale of surplus county property on the following dates: January 15th to January 29th, March 12th to March 26th, May 7th to May 21st, July 16th to July 30th and September 10th to September 24th for 2014; with all auctions closing by 5:00 p.m. Central Standard Time (CST) on these dates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rene Bates Supp Doc
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49. |
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Discuss and consider authorizing Additional Services agreement with Baker-Aicklen & Associates, Inc. for Professional Landscape Architectural Services for design of construction drawings on the Brushy Creek Regional Trail Alternative Route Project.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize Additional Services Authorization agreement with Baker-Aicklen & Associates, Inc. for Professional Landscape Architectural Services for design of construction drawings on the Brushy Creek Regional Trail Alternative Route Project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Baker-Aicklen Additional Services Agreement
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50. |
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Consider awarding bids received for IFB#13IFB00133 General Roadway Cast-in Place Concrete to the overall low bids meeting specifications, complete list filed with official minutes.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To award bids received for Invitation for Bid (IFB) #13IFB00133 General Roadway Cast-in Place Concrete to the overall low bids meeting specifications, complete list filed with official minutes.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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cast in place bid tab
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Myers submittal
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RHB submittal
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S J and J submittal
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51. |
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Discuss and take appropriate action on extending Williamson County Bid 12IFB00034 Road Striping for Williamson County Road and Bridge for the same pricing, terms and conditions as the existing contract for the contract period beginning September 11, 2013 through September 10, 2014.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To extend Williamson County Bid 12IFB00034 Road Striping for Williamson County Road and Bridge for the same pricing, terms and conditions as the existing contract for the contract period beginning September 11, 2013 and ending September 10, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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bid package
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Bureau of Labor Statistics Data pricing
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DIJ Construction Road Striping Extension Agreement
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52. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for August 2013 Extra Duty and Voluntary Duty.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for August 2013 Extra Duty and Voluntary Duty:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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53. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for August 2013 Extra Duty and Voluntary Duty pay.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for August 2013 Extra Duty and Voluntary Duty pay:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:32 A.M. ON TUESDAY, AUGUST 27, 2013. |
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| COMMISSIONERS' COURT RECONVENED FROM EXECUTIVE SESSION AT 11:36 A.M. ON TUESDAY, AUGUST 27, 2013. |
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54. |
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Discuss and consider approving the Williamson County Budget Order for FY13/14.
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No action was taken on this item. |
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Attachments: |
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budget order attached
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 1:12 P.M. ON TUESDAY, AUGUST 27, 2013. |
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55. |
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Discuss and deliberate economic development matters pursuant to Section 551.087, Texas Government Code (Deliberation Regarding Economic Development Negotiations), including the following:
a) Clean Shift Project
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No action was taken in Executive Session. |
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56. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition and/or sale of property for Arterial H.
h) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
i) Discuss proposed Gattis School road wall claim
j) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas.
k) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
l) Discuss possible acquisition of property with endangered species for mitigation purposes.
m) Discuss the proposed acquisition of property located at 355 Texas Ave. Round Rock, Texas
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No action was taken in Executive Session. |
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57. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
f) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
g) Employment related matters.
h) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
i) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
j) Mortgage Electronic Recording Systems (MERS) litigation.
k) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
l) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
m) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
n) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
o) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
p) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
q) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
r) Contract between Williamson County and Westar Construction, Inc. for Berry Springs Creek Dam Repair |
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No action was taken in Executive Session. |
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58. |
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Deliberate the appointment, employment, evaluation, reassignment and/or duties of the Legal Advisor to the Williamson County Commissioners Court, Hal C. Hawes (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 – Personnel Matters). |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 2:27 P.M. ON TUESDAY, AUGUST 27, 2013. |
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59. |
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Discuss and take appropriate action regarding economic development matters. |
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No action was taken on this item. |
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60. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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61. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
f) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
g) Employment related matters.
h) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
i) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
j) Mortgage Electronic Recording Systems (MERS) litigation.
k) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
l) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
m) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
n) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
o) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
p) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
q) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
r) Contract between Williamson County and Westar Construction, Inc. for Berry Springs Creek Dam Repair |
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No action was taken on this item. |
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62. |
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Discuss and take appropriate action on the appointment, employment, evaluation, reassignment and/or duties of the Legal Advisor to the Williamson County Commissioners Court, Hal C. Hawes. |
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No action was taken on this item. |
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63. |
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Comments from Commissioners. |
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There were no comments. |