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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 14 )
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5. |
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Discuss and consider approving a line item transfer for Veterans Svcs Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for the Parks Department Click to View |
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| Fiscal Impact |
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7. |
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Discuss and take appropriate action regarding a line item transfer for the County Judge's office. Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving a line item transfer for JP 4. Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving a line item transfers for Emergency Management. Click to View |
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| Fiscal Impact |
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10. |
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Discuss and consider approving a line item transfer for Constable Precinct One Click to View |
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| Fiscal Impact |
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11. |
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Consider approving the Treasurer's Report on the Williamson County Finances for July 2012.
Click to View |
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Attachments |
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Treasurers Report July 2012
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12. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Change Form
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13. |
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Consider closing Tamayo Drive from Dallas to Amasia, on Sept. 21, 2012 from 8:45 a.m. until 9:15 a.m. for the Second Annual Ranger Run and consider loaning 6 barricades and 50 cones from Road & Bridge.
Click to View |
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Attachments |
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Ranger Run
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14. |
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Consider various lane closures delays in the Brushy Creek area for the St. Philips United Methodist Church's annual Resolution Run on January 1, 2013, from 11:00 a.m. to 1:00 p.m. and consider loaning 100 cones. Click to View |
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Attachments |
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Resolution Run Map
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REGULAR AGENDA |
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15. |
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Discuss and take appropriate action on holding Commissioners Court on September 4th, 2012. Click to View |
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16. |
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Recognize the week of September 3rd through September 7th as National Payroll Week. Click to View |
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17. |
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Hear presentation regarding events scheduled and planned for National Preparedness month, September 2012, from the Office of Emergency Management. Click to View |
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18. |
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Discuss and take appropriate action on resolution declaring September 2012 as Preparedness Month in Williamson County. Click to View |
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Attachments |
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Resolution for Preparedness Month
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19. |
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Discuss and take appropriate action regarding budget for 2012 - 2013. |
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20. |
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10:00 Hold Public Hearing on 2012-2013 County Budget Click to View |
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21. |
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Discuss and consider adoption of the 2012-2013 General Fund County Budget Click to View |
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22. |
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Discuss and consider adoption of the 2012-2013 Road & Bridge Fund County Budget Click to View |
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23. |
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Discuss and consider adoption of the 2012-2013 Debt Service Fund County Budget Click to View |
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24. |
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10:15 Hold Public Hearing on plan for funding the preservation and restoration of the District Clerk's Records Archives for 2012-2013 Click to View |
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Attachments |
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DC Archive Plan
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25. |
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Discuss and take appropriate action on the plan for funding the preservation and restoration of the District Clerk's Records Archives for 2012-2013 Click to View |
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26. |
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Discuss and take appropriate action regarding the 2012 Maintenance and Operations tax rate Click to View |
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27. |
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Discuss and take appropriate action regarding the 2012 Road and Bridge tax rate Click to View |
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28. |
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Discuss and take appropriate action regarding the 2012 Interest and Sinking tax rate Click to View |
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29. |
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10:30 Hold Public Hearing on plan for funding the preservation and restoration of the County Clerk's Records Archives for 2012-2013 Click to View |
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Attachments |
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Cty Clerk Rec Archive
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30. |
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Discuss and take appropriate action on the plan for the funding the preservation and restoration of the County Clerk's Records Archives for 2012-2013 Click to View |
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31. |
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Discuss and take appropriate action regarding Burn Ban. |
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32. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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33. |
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Discuss and take appropriate action regarding a Utility Joint Use Agreement with Oncor for utility relocation on CR 108. Click to View |
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Attachments |
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CR108_Oncor_UJUA
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34. |
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Discuss and take appropriate action regarding a Utility Joint Use Agreement with Time Warner Cable for utility relocation on CR 108. Click to View |
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Attachments |
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CR108-TimeWarner-UJUA
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35. |
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Consider approving Change Order No. 42 in the amount of $105,227.89 for US 183, a Pass Through Financing Project in Precinct Two. Click to View |
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Attachments |
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US 183 CO 42
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36. |
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Discuss and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of Due Diligence Environmental Investigations on the CR 258 Project (Sunset Ridge to Ronald Reagan Blvd). Click to View |
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Attachments |
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CR258_ArchPermitApplication
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37. |
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Consider authorizing budget transfer request on the 2006 Road Bond per recommendation by Mike Weaver, Road Bond Manager. Close CR 111/Westinghouse Road (P-157) (Bal: $205,280.99) and SH 45/O'Connor Exchange (P-197) (Bal: $35,715.67) then transfer balances to O'Connor Boulevard (P-127). Close Wyoming Springs (P-174) transfer remaining balance of $2,446,261.89 to RM 620 Improvements (P-167). Transfer $352,500.00 from Non Departmental (P-156) to IH-35 Traffic Operations Study (P-258). Click to View |
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Attachments |
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RB Budget Transfer 8-06-2012
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38. |
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Discuss and consider approving the Tax Collection Agreement between Williamson County Municipal Utility District No 25 and the Williamson County Tax Assessor Collector. Click to View |
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Attachments |
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MUD No 25
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39. |
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Discuss and take appropriate action on FY2013 Texas Victim Information and Notification Everyday (VINE) Annual Maintenance Grant Contract and Service Agreement Renewal. Click to View |
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Attachments |
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VINE
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MAINT RENEWAL
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40. |
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Consider approving First Amendment to Interlocal Agreement with Vista Oaks MUD Click to View |
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Attachments |
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Vista Oaks Amendment
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41. |
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Discuss and take appropriate action on the approval of the Election Day Polling Locations and Early Voting Schedule and polling locations for the November 6, 2012, elections. Click to View |
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Attachments |
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Election Day Polling Locations
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Early Voting Schedule
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42. |
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Discuss and take appropriate action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment Program (DSRIP) projects. Click to View |
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43. |
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Discuss and take appropriate action regarding Budget Order for 2012 2013. Click to View |
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44. |
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Discuss and consider approval of Veolia Environmental Services Agreement to clean asphalt tanks, provide waste containers, transportation and disposal of materials removed for Williamson County Road and Bridge at a cost not to exceed $45,000. Click to View |
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Attachments |
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Veolia Environmental
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45. |
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Discuss and take appropriate action on extending Williamson County Bid 12WCA018 Landscape Maintenance for Williamson County Regional Animal Shelter for the same pricing, terms and conditions as the existing contract for the contract period beginning October 1, 2012 through September 30, 2013. Click to View |
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Attachments |
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Agreement to Extend and Affidavit Authorized Vendor Representative
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Bid Tabulation
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Vendor Bid document
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Bid Package
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46. |
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Consider awarding bids received for Hot Mix Overlay Brushy Creek MUD/Great Oaks Subdivision to the lowest and best bidder - Ramming Paving. Click to View |
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Attachments |
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Hot Mix Overlay Brusy Creek MUD Great Oaks
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Ramming Contract Hot Mix Overlay
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47. |
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Consider authorizing advertising and setting date of September 18, 2012 at 10:00 AM in the Purchasing Department to receive bids for the following commodities: Bid#13IFB00105 Aggregate, Bid#13IFB00106 Roadside Chemicals & Herbicides and Bid#13IFB00107 Hauling for Williamson County Road and Bridge. Click to View |
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Attachments |
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Aggregate bid package
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Roadside Chemicals and Herbicides bid package
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Hauling bid package
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48. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge revenue for the Sheriff's Office: Click to View |
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49. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of funds for the Sheriff's Office: Click to View |
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50. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for August 2012 Extra Duty and Voluntary Duty: Click to View |
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51. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for August 2012 Extra Duty and Voluntary Duty pay: Click to View |
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52. |
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Discuss and take appropriate action regarding holding Commissioners Court on Tuesday, September 4, 2012 following Labor Day. |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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53. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
j) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project. Click to View |
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54. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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55. |
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Discuss and take appropriate action on real estate. |
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56. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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57. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2012 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |