Commissioners Court - Regular Session

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34.

Meeting Date:	08/16/2011
Discuss and take appropriate action regarding appointment of 3 Committee Members and 3 Alternate Committee Members to represent Williamson County.
Submitted For:	Lisa Zirkle	Submitted By:	Lisa Zirkle, Human Resources
Department:	Human Resources
Agenda Category:	Regular Agenda Items

Agenda Item

Discuss and take appropriate action regarding appointment of 3 Committee Members and 3 Alternate Committee Members to represent Williamson County as a participating employer in the Central Texas Deferred Compensation Plan.

Background

On 8/9/11, the Commissioner's Court approved the Central Texas Deferred Compensation Plan Charter and By-laws making Williamson County a participating employer in this plan. In compliance with the charter and by-laws, 3 Committee Members and 3 Alternate Committee Members should be appointed to represent Willliamson County.

Committee Members shall, at a minimum, perform the following duties and tasks:

• Review all information submitted prior to meetings and be prepared to participate and provide input for recommendations and/or decision-making.

• Share ideas/concerns from employees with the Committee for discussion, consideration, and responses, as appropriate.

• Be respectful of “rules of order” and professional courtesy during meetings.

• Remember that all decisions are for the purpose of ensuring the best value to participants and their beneficiaries, and personal/individual agendas shall not be used as platforms for meeting discussions.

• Address disagreements or questions regarding procedures professionally and at the appropriate time and place.

• Serve as a liaison for questions/concerns between the Committee and the Committee Member’s employer.

• Ensure that all decisions regarding the Plan comply with the provisions of the Plan’s Investment Policy Statement.

• Assist in developing and implementing policies and procedures that are necessary in order to comply with all state and federal laws and standards or codes of conduct, to the extent they exist and are applicable to a governmental deferred compensation plan under IRC §457(b).

• Committee Members shall understand the fiduciary responsibilities assigned to the Committee and their roles in meeting the goals relative to the 457 Deferred Compensation Program. To that extent and as set forth in the Committee Member Orientation and Education Policy, annually, the Committee Members must receive fiduciary training to ensure responsibilities and roles are understood.

• Committee Members shall comply with the Committee Code of Ethics.

The initial Committee Members from each Participating Employer shall have staggered terms. Williamson County shall have three (3) Committee Members and three (3) Alternate Committee Members initially with the following term designations:

•one (1) Committee Member serving a one (1) year term

•one (1) Alternate Committee Member serving a one (1) year term

•one (1) Committee Member serving a two (2) year term

•one (1) Alternate Committee Member serving a two (2) year term

•one (1) Committee Member serving a three (3) year term

•one (1) Alternate Committee Member serving a three (3) year term

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
No file(s) attached.

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	08/11/2011 11:06 AM
Form Started By: lzirkle		Started On: 08/11/2011 10:11 AM
Final Approval Date: 08/11/2011