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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, AUGUST 10, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Absent:
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Cynthia Long, Commissioner Precinct 2
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting with the correction of Item #33 that the "motions were read as attached".
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Minutes Corrections for 08.03.2010
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08-03-2010 CC Mins
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $6,305,432.30 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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08.10.2010 Funding Report
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Addendum
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Holly Hansen and Perie Pitts of Round Rock |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 14) |
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5. |
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Discuss and consider approving a line item transfer for the District Attorney's Office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the District Attorney's Office (changing 01 in the beginning of all account numbers to 0100):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the District Attorney's Office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the District Attorney's Office (changing 01 in the beginning of all account numbers to 0100):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for the District Attorney's Office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the District Attorney's Office (changing 01 in the beginning of all account numbers to 0100):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Justice of the Peace Precinct #2.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Justice of the Peace Precinct #2:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for CSCD.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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11. |
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Consider approving the Treasurer's Report on the Williamson County Finances for June 2010.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Treasurer's Report on the Williamson County Finances for June 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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June 2010 Treasurers Report
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12. |
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Consider approving the investment report for May 2010, June 2010, and the 3rd Quarter of FY 2010 which was approved by the investment committee on July 28, 2010.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To accept the investment report for May 2010, June 2010, and the 3rd Quarter of FY 2010 which was approved by the investment committee on July 28, 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Williamson County Investment Report
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13. |
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Discuss and consider setting speed limit of 50 mph on Westinghouse Road (CR 111) from Hewlett Loop Road to FM 1460, Pct. #1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve setting speed limit of 50 mph on Westinghouse Road (CR 111) from Hewlett Loop Road to FM 1460, Pct. #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Westinghouse Road Speed Limit Memo
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14. |
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Discuss and consider approving closure and detour route for Sam Bass Road between Great Oaks Drive and Walsh Ranch Parkway, Pct. #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve closure and detour route for Sam Bass Road between Great Oaks Drive and Walsh Ranch Parkway, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Sam Bass Rd detour
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REGULAR AGENDA |
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15. |
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Acknowledgement of Jay Schade by Jason Ford, President of the Governing Board of Directors of TaylorCNET.
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The following addressed the Court:
President of the Governing Board of Directors of TaylorCNET Jason Ford
ITS Director Jay Schade |
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 9:53 A.M AND RECONVENED AT 10:32 A.M. |
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16. |
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Discuss and take appropriate action on road bond program. |
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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17. |
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Consider approving Change Order No. 1 in the amount of $26,034.75 for BUS 79 drainage, a Road Bond Project in Precinct 4.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Change Order No. 1 in the amount of $26,034.75 for BUS 79 drainage, a Road Bond Project in Precinct 4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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BUS 79 Drainage Change Order No. 1
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18. |
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Discuss and consider accepting the IH-35 NBFR pass-through PTT#2010-006-01 project development items and financial terms outlined in the letter from TxDOT dated August 4, 2010 and as negotiated in the meeting between Williamson County and TxDOT representatives on July 29, 2010.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To accept the IH-35 North Bound Frontage Road (NBFR) pass-through PTT#2010-006-01 project development items and financial terms outlined in the letter from TxDOT dated August 4, 2010 and as negotiated in the meeting between Williamson County and TxDOT representatives on July 29, 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TxDOT IH35 NBFR exhibits
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TxDOT IH35 NBFR PTF negotiations letter to WilCo
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IH35 NBFR PTF negotiations acceptance letter to Barton
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19. |
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Discuss and consider approving Klotz Associates, Inc. Supplemental #5 to US 79, sect. 3 (PTT#0204-02-027) pass-through Professional Service Agreement (PSA) to allow for construction phase services.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Klotz Associates, Inc. Supplemental #5 to US 79, sect. 3 (PTT#0204-02-027) pass-through Professional Service Agreement (PSA) to allow for construction phase services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Klotz Associates Inc Supplemental 5 to US 79 Sec 3 PSA
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20. |
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Discuss and consider approving Klotz Associates, Inc. Supplemental #5 to the O'Connor Boulevard extension Professional Service Agreement (PSA).
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Klotz Associates, Inc. Supplemental #5 to the O'Connor Boulevard extension Professional Service Agreement (PSA).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Klotz Associates Inc Supplemental 5 to OConnor Boulevard Extension PSA
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21. |
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Discuss and consider approving PBS&J, Inc. Supplemental #2 to the SH45/O'Connor interchange Professional Service Agreement (PSA).
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve PBS&J (Post, Buckley, Schuh & Jernigan), Inc. Supplemental #2 to their SH45/O'Connor interchange Professional Service Agreement (PSA).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PBSJ Inc Supplemental 2 to SH45 OConnor Interchange PSA
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22. |
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Consider authorizing the County Judge to execute a real estate contract with William Glenn Thompson and Teresa Thompson for right-of-way needed on Ronald Reagan Blvd (Phase IV). (P5)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with William Glenn Thompson and Teresa Thompson for right-of-way needed on Ronald Reagan Blvd (Phase IV). (P5)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Thompson Real Estate Contract - Ronald Reagan Blvd
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23. |
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Consider approving the FY2011 Central Texas Treatment Center Building lease.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the FY2011 Central Texas Treatment Center Building lease.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Central Texas Treatment Center Building Lease
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24. |
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Discuss and take appropriate action regarding Georgetown Housing Authority Contract. |
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This item was removed from the Agenda. |
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25. |
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Discuss and take appropriate action regarding approval of Employee Policy Manual.
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This item was moved to Executive Session.
Senior Director of Human Resources Lisa Zirkle addressed the Court.
No action was taken. |
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Attachments: |
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Williamson County Employee Policy Manual
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26. |
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Discuss 2010-2011 Budget.
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The following addressed the Court:
Budget Officer Ashlie Koenig
First Assistant County Auditor Julie Kiley
Kathy Grimes, Executive Assistant to Commissioner of Precinct 2
Senior Director of Human Resources Lisa Zirkle
County Auditor David Flores |
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27. |
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Consider awarding bids received for optical scan ballot printing to the low bid meeting specifications, Hart InterCivic.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To award Bid #11WCA032 optical scan ballot printing to Hart InterCivic.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tab Optical Scan Ballot Printing
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28. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Victim's Assistance donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Victim's Assistance donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office National Night Out donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office National Night Out donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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33. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Sheriff's Office National Night Out donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Sheriff's Office National Night Out donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS donation.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Medical Services donation:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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35. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of EMS donation.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Emergency Medical Services donation:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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36. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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37. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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38. |
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Discuss and consider approving a line item transfer for the County Judge's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the County Judge's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:38 A.M. ON TUESDAY, AUGUST 10, 2010. |
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39. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet North of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way for US 79 Section 3 from east of Hutto to CR 402.
i) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
j) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
k) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
l) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
m) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
n) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
o) Discuss proposed Northwoods Road District.
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No action was taken in Executive Session. |
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40. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
Litigation or claims or potential litigation or claims against the County or by the County
and/or other confidential attorney-client matters, including contracts (discussion and possible action)
a) Status Update-Pending Cases or Claims, including Pupko v. Williamson County, et al. and Linda S. Davis v. Williamson County
b) Possible approval of outside counsel attorney services, Dietz and Jarrad, and exemption of those services from the requirements of the County Purchasing Act
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:13 P.M. ON TUESDAY, AUGUST 10, 2010. |
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41. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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42. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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43. |
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Comments from Commissioners. |
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Commissioner Morrison commented that this Friday at 9:30 A.M. there will be a Ribbon Cutting Ceremony for the US 79 Section Pass-Through Financing project located east of the City of Taylor at Schroeder's Place in Thorndale.
Judge Gattis commented that the Public Hearing that was set for August 10th for a Bond Election to be held on November 2nd for Pearson Place Road District is postponed to August 17th at 10:00 A.M. at the County Courthouse. |