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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:40 A.M. on TUESDAY, AUGUST 3, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Henry Prejean, Civil Chief
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07-27-2010 CC Mins
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court.
Commissioner Birkman abstained in regards to bills for Gabriels Funeral Chapel. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $6,927,526.97 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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08.03.2010 Funding Report
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Conflict of Interest Affidavit - Birkman
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Victor Marek of Granger
Tax Assessor and Collector Deborah Hunt |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 14) |
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5. |
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Discuss and consider approving a line item transfer for the Commissioner Pct. #3 office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Commissioner Pct. #3 office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the Mobile Outreach Team.
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Budget Officer Ashlie Koenig addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Mobile Outreach Team:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for JP3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of the Peace Pct. #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for the 26th District Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the 26th District Court:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for Justice of the Peace, Pct. #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Justice of the Peace, Pct. #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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11. |
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Consider waiving Penalty and Interest to customer as requested by the Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve waiving Penalty and Interest to customer as requested by the Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Waiver of P and I 07-26-2010
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12. |
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Accept donation in the amount of $500 from Target for the Sheriff's Office National Night Out program.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To accept a donation in the amount of $500 from Target for the Sheriff's Office National Night Out program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Consider confirmation of Michael Sean Stout as Pct. #3 Deputy Constable.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To confirm Michael Sean Stout as Pct. #3 Deputy Constable.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Stout Confirmation
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14. |
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Discuss and consider preliminary plat approval for Jonah Junction, Pct. #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve preliminary plat for Jonah Junction, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jonah Junction Preliminary Plat
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REGULAR AGENDA |
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15. |
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Recognition of Williamson County EMS new members' successful completion of training academy.
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Director of EMS Kenny Schnell and Commander of Clinical Practices Terri King addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To recognize Williamson County EMS new members' successful completion of training academy.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and take appropriate action on road bond program. |
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No action as taken. |
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17. |
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Consider and take appropriate action regarding completion of Precinct #4 building.
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This item was removed from the Agenda. |
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18. |
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Consider authorizing the County Judge to execute a Letter of Agreement with Somerset Hills Ltd. for reimbursement for the cost of a fencing relocation where Somerset Hills, LTD. has donated the necessary right of way needed for the expansion of RM 2338. (Parcel 6)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the County Judge to execute a Letter of Agreement with Somerset Hills Ltd. for reimbursement for the cost of a fencing relocation where Somerset Hills, LTD. has donated the necessary right of way needed for the expansion of RM 2338. (Parcel 6)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RM 2338 Fence Relocation Agreement
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19. |
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Discuss and take appropriate action regarding approval of employment of the law firm of Sheets & Crossfield, P.C. to represent Williamson County and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the employment of the law firm of Sheets & Crossfield, P.C. to represent Williamson County and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Sheets and Crossfield Attorney Engagement Agreement
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Motion and Order to Employ
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20. |
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Discuss and take appropriate action regarding proposed plan design and benefits changes effective 11/1/2010.
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The following addressed the Court:
Human Resources Health Plan Specialist Suzanne Hays
Senior Director of Human Resources Lisa Zirkle |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: County Judge Dan A. Gattis Motion: To approve proposed plan design changes effective 11/1/2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Proposed Plan Design Changes
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21. |
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Discuss and take appropriate action regarding FY 2011 885 Fund Budget, Employer Contribution Rate and 11/1/10 Employee Contribution Rates.
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The following addressed the Court:
Senior Director of Human Resources Lisa Zirkle
Human Resources Health Plan Specialist Suzanne Hays |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve FY 2011 885 Fund Budget, Employer Contribution Rate of $586.10 and 11/1/10 Employee Contribution Rates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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7-20-10 Commissioners Court Presentation
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22. |
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Discuss and take appropriate action regarding employee compensation data and options for FY 2011.
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The following addressed the Court:
Senior Director of Human Resources Lisa Zirkle
General Counsel Dale Rye
First Assistant County Auditor Julie Kiley
No action was taken. |
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Attachments: |
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HR Presentation
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23. |
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Discuss and take appropriate action regarding the award of Group Life, Voluntary Life, and LTD contract(s) effective 11/1/2010.
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The following addressed the Court:
Human Resources Health Plan Specialist Suzanne Hays
Senior Director of Human Resources Lisa Zirkle |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To award Group Life, Voluntary Life, and LTD contract(s) to Cigna effective 11/1/2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Voluntary Disability
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Life Insurance
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24. |
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Discuss 2010-2011 Budget.
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The following addressed the Court:
Budget Officer Ashlie Koenig
Assistant Director of Williamson County and Cities Health District Bride Roberts
Senior Director of Human Resources Lisa Zirkle
County Sheriff James R. Wilson |
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25. |
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Discuss and take appropriate action on Contract Amendment 3 to the Inter-Governmental Cooperative Reimbursement Agreement between Texas Commission on Environmental Quality (TCEQ) and Williamson County (AKA Local Initiative Projects contract).
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Director of Environmental Programs for Parks Department Gary Boyd addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Contract Amendment 3 to the Inter-Governmental Cooperative Reimbursement Agreement between Texas Commission on Environmental Quality (TCEQ) and Williamson County (AKA Local Initiative Projects contract).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Local Initiative Project Amendment 3
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26. |
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Discuss and take appropriate action regarding order approving the issuance of a tax exempt financing by the Crawford Health Facilities Development Corporation for Georgetown Healthcare Community Services, Inc.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the issuance of a tax exempt financing by the Crawford Health Facilities Development Corporation for Georgetown Healthcare Community Services, Inc.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Memo
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Certificate for Order
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Order for Issuance of a Tax Exempt Financing by the Crawford Health Facilities Development Corporation for Georgetown Healthcare Community Services Inc
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27. |
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Discuss and take appropriate action regarding an agreement between ESD #4 and Williamson County.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an agreement between Emergency Services District #4 and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 4 Agreement
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28. |
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Consider appointing Gary B. Davis to the board of ESD #7 for the unexpired term of Steele Zinser which ends Jan. 1, 2012.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To appoint Gary B. Davis to the board of Emergency Services District #7 for the unexpired term of Steele Zinser which ends Jan. 1, 2012.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Gary Davis Resume
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29. |
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Consider rejecting bids received for tires and tubes bid #10WCA063 for Fleet Services.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To reject bids received for tires and tubes bid #10WCA063 for Fleet Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Tires and Tubes recommendation
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30. |
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Consider awarding bids received for Bid #10WC818, public safety mobile hardware, to the lowest and best bidders- CDW Government and Sat Radio Communications, Ltd (DBA Industrial Communications).
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The following addressed the Court:
Director of GIS/Addressing Richard Semple
Purchasing Director Bob Space |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To award Bid #10WC818, public safety mobile hardware to CDW Government and Satellite Radio Communications, Ltd (DBA Industrial Communications) .
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CDW Gov Bid
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Bid Tabulations
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Sat Radio Comm Bid
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Recommendation
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for July 2010 Extra Duty and Voluntary Duty.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for July 2010 Extra Duty and Voluntary Duty:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for July 2010 Extra Duty and Voluntary Duty pay.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for July 2010 Extra Duty and Voluntary Duty pay:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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33. |
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Discuss and take appropriate action regarding representation of county by outside counsel. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To Approve exempting outside counsel/attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services of Smith, Robertson, Elliott, Glen, Klein and Bell, LLP for:
1. Representation, advice and counsel to the Williamson County Conservation Foundation and Williamson County on environmental issues.
2. Representation, advice and counsel to Williamson County on environmental compliance for County road projects and;
To approve the continued employment of Smith, Robertson, Elliott, Glen, Klein and Bell, LLP for those services and to authorize the County Judge to execute an Attorney Services Agreement/Contract for the services related to environmental compliance for County road projects; the Williamson County Conservation Foundation President, Lisa Birkman or other authorized officer shall execute a Services Agreement related to services for the Foundation on environmental issues.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and take appropriate action regarding Georgetown Housing Authority contract. |
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No action was taken. |
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 12:22 P.M. ON TUESDAY, AUGUST 3, 2010. |
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35. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way for US 79 Section 3 from east of Hutto to CR 402.
i) Discuss proposed acquisition of property for right-of-way for US 79 Section 5A from east of Taylor to Thrall.
j) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
k) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
l) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
m) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
n) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
o) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
p) Discuss proposed Northwoods Road District.
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No action was taken in Executive Session. |
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36. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
Litigation or claims or potential litigation or claims against the County or by the County
and/or other confidential attorney-client matters, including contracts (discussion and possible action)
a) Status Update-Pending Cases or Claims
b) Employment related matters
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:31 P.M. ON TUESDAY, AUGUST 3, 2010. |
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37. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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38. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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39. |
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Comments from Commissioners. |
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Commissioner Birkman announced that the ground breaking for the new CARTS staton in Taylor at the intersection of Victoria and 2nd Streets will be this Thursday at 10:00 A.M and the Pond Springs Road Improvements Ribbon Cutting Ceremony will be Friday at 9:30 A.M. |