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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, AUGUST 4, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting and notes of the public hearing held on June 29th.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07.28.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey To note in the minutes off right-of-way work:
Precinct 4: Limmer Loop property of Hugh S. Davenport Jr. - Cleaning out approximately 1' of silt build up for improvement of drainage.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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OFF ROW
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $5,064,188.32 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Addendum
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Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 15) |
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5. |
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Discuss and consider approving a line item transfer for Emergency Management.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Emergency Management:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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To discuss and consider approving a line item transfer for Juvenile Services.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Juvenile Services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for EMS.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for EMS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for JP #1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for JP #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for CCL #1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for CCL #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and consider approving a line item transfer for JP #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for JP #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for URS.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Consider closing Morris Road at 13208, near the intersection of Anderson Mill from 10:00 A.M. until 4:00 P.M. on August 4th.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve closing Morris Road at 13208, near the intersection of Anderson Mill from 10:00 A.M. until 4:00 P.M. on August 4th.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Consider and take appropriate action on authorizing the transfer of various items including vehicles through inter-office transfer to County departments and/or auction/donation/destruction.
(Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items including vehicles through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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14. |
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Acknowledge receipt of FY 2010-2011 Community Supervision and Corrections Department (CSCD) Budgets which were provided to Commissioners' Court on July 27, 2009 along with a complete financial statement of the Williamson County CSCD from FY-2008 performed by an independent auditor. In accordance with Section 140.004 of the Local Government Code.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To acknowledge receipt of FY 2010-2011 Community Supervision and Corrections Department (CSCD) Budgets which were provided to Commissioners' Court on July 27, 2009 along with a complete financial statement of the Williamson County CSCD from FY-2008 performed by an independent auditor.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Acknowledgement of Receipt of FY 2010-2011 CSCD Budgets
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15. |
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Discuss and consider re-approval of the preliminary plat for the Highlands at Mayfield Ranch, Pct. #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To re-approve the preliminary plat for the Highlands at Mayfield Ranch, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Highlands at Mayfield Ranch Preliminary Plat
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REGULAR AGENDA |
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16. |
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Recognition of Williamson County 4-H judging teams.
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Dustin Coufal of the County Agriculture Extension Office and Volunteer Lisa Onstot addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To recognize the Williamson County 4-H judging teams.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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17. |
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Hear presentation and update on the Community Clinic Services Program (CCS).
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The following addressed the Court:
Director of Community Health Education and Social Services Cynthia Guerrero
Assistant Director of Williamson County and Cities Health District Bride Roberts
CEO for Johns Community Hospital & Health Care Center Ernest Balla
Tammy Danielson of Samaritan Health Ministries |
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Attachments: |
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Johns Audit
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John Application
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Samaritan Fee Chart
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Samaritan Board
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Johns Board
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Narrative Report
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3rd Quarter Interviews
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YTD Services
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Samaritan Application
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Organization Chart Samaritan
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Samaritan Audit
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Johns Audit Letter
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18. |
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Hear presentation and update from Lone Star Circle of Care.
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The following addressed the Court:
Vice President of Strategic Development for Lone Star Circle of Care Jen Barrera
Scott Alarcon, CEO of the Georgetown Health Foundation
Assistant Director of Williamson County and Cities Health District Bride Roberts |
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Attachments: |
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Lone Star Final Report
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Lone Star Grant Audit
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19. |
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Discuss and take appropriate action on road bond program.
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James Klotz Project Manager for HNTB addressed the Court. |
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20. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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Maintenance Supervisor Joe Latteo addressed the Court.
No action was taken. |
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21. |
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Discussion of 2009-2010 Budget.
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General Counsel Dale Rye and Budget Manager Ashlie Koenig addressed the Court.
No action was taken. |
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22. |
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Discuss and consider approving the 2009-2010 Tobacco Fund Budget.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the 2009-2010 Tobacco Fund Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Tobacco Fund
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23. |
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Discuss and take appropriate action on the Community Development Block Grant 2009-2013 Consolidated Plan and the 2009 Annual Action Plan.
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Grants Coordinator Sally Bardwell, Gene Lawhon and Larry Bullock of the Georgetown Project addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the Community Development Block Grant 2009-2013 Consolidated Plan and the 2009 Annual Action Plan as submitted.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Nay:
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Consolidated Plan
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Annual Action Plan
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24. |
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Discuss and take appropriate action concerning the Edward Byrne Memorial Justice Assistance Grant Program.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Edward Byrne Memorial Justice Assistance Grant Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CobbAgenda
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25. |
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Discuss and consider approving a resolution for the Texas Department of Agriculture Home Delivered Meal Grant Program.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a resolution for the Texas Department of Agriculture Home Delivered Meal Grant Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Home Delivered Meal Program Resolution
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26. |
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Discuss and take appropriate action on adoption of the Freeport Tax exemption pending signed agreements with companies currently paying the tax for a phased in adoption of the exemption.
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Economic Development Director for Cedar Park Phil Brewer addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize Commissioners Long and Birkman to work with the County Attorney’s office on an agreement to be presented to specific companies now paying Freeport Tax with the assistance of the area cities’ Economic Development Directors for the phasing out of this tax contingent upon signed agreements with these companies.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Consider approving the professional services agreement with David Rothenberg D/B/A Rothenberg Design, for architectural services in connection with the project to construct, remodel and renovate the Williamson County Regional Park Headquarters in Leander. The maximum amount payable under this agreement for all basic services, additional services and any type of other expenses shall, without modification, be $10,000.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the professional services agreement with David Rothenberg D/B/A Rothenberg Design, for architectural services in connection with the project to construct, remodel and renovate the Williamson County Regional Park Headquarters in Leander. The maximum amount payable under this agreement for all basic services, additional services and any type of other expenses shall, without modification, be $10,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PSA
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28. |
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Consider pushing back the bid opening date to receive bids for US 183 (Riva Ridge Drive to SH 29), Bid #09WC720, from August 19 at 10:00 A.M. to August 24, 2009 at 10:00 A.M. in the Purchasing Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve pushing back the bid opening date to receive bids for US 183 (Riva Ridge Drive to SH 29), Bid #09WC720, from August 19 at 10:00 A.M. to August 24, 2009 at 10:00 A.M. in the Purchasing Department.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Other:
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Commissioner Precinct 4 Ron Morrison (Absent from the Dais)
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29. |
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Consider pushing back the bid opening date to receive bids for US 183 (Riva Ridge Drive to SH 29), Bid #09WC720, from August 19 at 10:00 A.M. to August 21, 2009 at 10:00 A.M. in the Purchasing Department.
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This item was removed from the agenda. |
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30. |
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Discuss and consider approving a budget amendment for the County Clerk Record's Archive Fund.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a budget amendment for the County Clerk Record's Archive Fund:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:51 A.M. ON TUESDAY, AUGUST 4, 2009. |
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31. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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32. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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33. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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34. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 matters concerning personnel.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:28 P.M. ON TUESDAY, AUGUST 4, 2009. |
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35. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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36. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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37. |
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Discuss and take appropriate action on concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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38. |
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Discuss and take appropriate action on personnel issues. |
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No action was taken. |
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39. |
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Comments from Commissioners. |
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There were no comments. |
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40. |
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LCRA Strategic Planning Workshop to discuss and take appropriate action on the County's long-range strategic plan.
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Kirk Scanlon, Senior Economic Development Specialist for LCRA and General Counsel Dale Rye addressed the Court.
No action was taken. |