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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
AUGUST 26, 2008

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, AUGUST 26, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  08.19.2008 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
 

No action was taken.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $3,744,048.43 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Addendum
  Wire Transfers
 
             
4.
Citizen comments.
  Director of Landfill Operations for Waste Management Steve Jacobs, Assistant Chief of Florence Volunteer Fire Department Robert Shelton, Jim Dillon of Liberty Hill and Charles Carter of Georgetown addressed the Court.
  Attachments:
  Landfill Letter from TCEQ
 
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 20)

             
5. Discuss and consider approving a line item transfer for the Parks and Recreation Department.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Parks and Recreation Department:
From 0100-0510-004500 Maintenance Contracts $2,000.00  
From 0100-0510-004999 Miscellaneous $1,000.00  
To 0100-0510-004541 Vehicle Repairs & Maintenance $3,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for the Health District.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Health District:
From 0100-0630-004209 Cellular Phone/Pager $840.00  
From 0100-0630-004211 Telephone Service $840.00  
From 0100-0630-004505 Software Maintenance $1,260.00  
To 0100-0630-003010 Computer Equipment <$5000 $2,940.00

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving a line item transfer for the Treasurer's Office.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Treasurer's Office:
From 0100-0497-004999 Miscellaneous $200.00  
From 0100-0497-004350 Printed Materials & Binding $500.00  
To 0100-0497-004212 Postage $700.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for the District Attorney.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the District Attorney:
From 0100-0440-004932 Trial Expenditures $4,000.00  
To 0100-0440-004125 Transcripts $4,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Discuss and consider approving a line item transfer for Constable Pct. #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Constable Pct. #4:
From 0100-0554-003006 Office Equipment<$5000 $1,500.00  
To 0100-0554-003008 Law Enforcement Equipment<$5000 $1,500.00  
From 0100-0554-003005 Office Furniture<$5000 $1,400.00  
To 0100-0554-004209 Cellular Phone/Pager $1,400.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Discuss and consider approving a line item transfer for JP #4.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for JP #4:
From 0100-0454-003120 Printer Supplies $9.66  
From 0100-0454-003006 Office Equipment<$5000 $0.34  
To 0100-0454-004410 Bond Premiums $10.00  
From 0100-0454-003006 Office Equipment<$500 $388.81  
To 0100-0454-003901 Publications/Books/Periodicals $160.81  
To 0100-0454-004210 Internet/Email Service $228.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and consider approving a line item transfer for Communications.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Communications:
From 0100-0583-001100 Full-time Salaries $58,000.00  
To 0100-0583-001110 Overtime $58,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
12. Discuss and consider approving a line item transfer for URS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for URS:
From 0200-0210-003556 Aggregate/Rock Materials $ 75,000.00  
From 0200-0210-003551 Base & Stabilizer $ 75,000.00  
To 0200-0210-003550 Asphalt $ 150,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
13. Discuss and consider approving a line item transfer for the Juvenile Services Department.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Juvenile Services Department:
From 0100-0576-003003 Radio Equipment<$5000 $1,283.78  
From 0100-0576-003006 Office Equipment<$5000 $1,500.00  
From 0100-0576-003105 Paper Supplies $277.00  
From 0100-0576-003900 Membership Dues $2,000.00  
To 0100-0576-004901 CSR Program $1,283.78  
To 0100-0576-003005 Office Furniture<$5000 $1,500.00  
To 0100-0576-003110 Other Supplies $277.00  
To 0100-0576-003100 Office Supplies $2,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
14. Discuss and consider approving a line item transfer for the Jail.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Jail:
From 0100-0570-004500 Maintenance Contracts $15,000.00  
To 0100-0570-003317 Dental $15,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Discuss and consider approving a line item transfer for the Elections Department.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Elections Department:
From 0100-0492-004100 Professional Services $3,400.00  
From 0100-0492-005740 Computer Equipment > $5,000 $7,600.00  
To 0100-0492-001107 Temp Labor-Seasonal Help $11,000.00  
From 0100-0492-005740 Computer Equipment > $5,000 $11,200.00  
To: 0100-0492-002020 Retirement $11,200.00  
From 0100-0492-005740 Computer Equipment > $5,000 1,000.00  
To 0100-0492-002010 FICA 1,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
16. Discuss and take appropriate action on a line item transfer for the District Courts.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the District Courts:
From 0100-0435-004002 Jury/Grand Jury/Jury Comm $5,000.00  
To 0100-0435-004100 Professional Services $5,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
17. Consider and take appropriate action on authorizing the retirement of (5) vehicles and the transfer of office equipment from multiple departments through inter-office transfer to County departments and/or auction/donation. (Complete list filed with official minutes)
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the retirement of (5) vehicles and the transfer of office equipment from multiple departments through inter-office transfer to County departments and/or auction/donation.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  consent- auction
  consent- transfer
  consent- vehicle retirement
 
             
18. Consider approving Property Tax Collections for the month of July 2008 for the Williamson County Tax Assessor/Collector.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Property Tax Collections for the month of July 2008 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  070108-073108 GWI-RFM
 
             
19. Consider approving Property Tax Refunds - over $2,500.00 for the month of July 2008 for the Williamson County Tax Assessor/Collector.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Property Tax Refunds - over $2,500.00 for the month of July 2008 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Court Refunds Jul 08
 
             
20. Discuss and consider final plat approval of the re-subdivision of Lot 70, Brushy Bend Park, Section II, Phase II, Pct. #3.
  This item was removed from the Agenda.
  Attachments:
  engineering/platting
 
             
REGULAR AGENDA
             
21. Discuss and consider preliminary plat approval for Sonterra Sec. III, Commercial, Phase 1, Pct. #3.
 

County Engineer Joe England addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve preliminary plat for Sonterra Sec. III, Commercial, Phase 1, Pct. #3.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
22. Discuss and consider approving proposed modification of School Zone, Speed Limit, No Parking and No Turning on Anderson Mill Road and Turtle Rock, Pct. #1.
  County Engineer Joe England addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve proposed modification of School Zone, Speed Limit, No Parking and No Turning on Anderson Mill Road and Turtle Rock, Pct. #1.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Engineering/Platting
 
             
23. Discuss and take appropriate action on an interlocal agreement with the City of Cedar Park for roadway improvements. 
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an interlocal agreement with the City of Cedar Park for roadway improvements.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Cedar Park Road Projects Agreement
 
             
24. 10:00 A.M.  Consider and take appropriate action regarding adopting County Tax Rate.
  County Auditor David Flores and General Counsel Dale Rye addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the total County Tax Rate of .468324.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Order Adopting 2009 Tax Rate
 
             
25. Discuss and take appropriate action on road bond program.
  Mike Weaver of Prime Strategies and Richard Ridings of HNTB addressed the Court.
             
26. Authorize County Judge to execute closing documents to acquire the 1,011 acres Williams tract for a county park.
  Attorney Charlie Crossfield addressed the Court.

Commissioner Birkman said she discovered she is a distant relative to the Williams family who owns land involved in the purchase of land for the park land south of Hwy 29. Because of this she is going to recuse herself in the discussions and votes on the park land.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize County Judge to execute closing documents to acquire 1,011 acres at $10,500 per acre for the Williams tract for a county park.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
  Attachments:
  San Gabriel Ranch Contract
 
             
27. Discuss and take appropriate action regarding the appointment of a Williamson County board member to the Board of Trustees of Bluebonnet Trails Community Mental Health Mental Retardation (MHMR) Center for the period of September 1, 2008 to August 31, 2010.
  Vice Chairman of Bluebonnet Trails Community MHMR Center, Hartley Sappington addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the appointment of Hartley Sappington to the Board of Trustees of Bluebonnet Trails Community Mental Health Mental Retardation (MHMR) Center for the period of September 1, 2008 to August 31, 2010.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Interlocal Agreement
  Bio of Hartley Sappington
  Reappointment Letter for Hartley Sappington
 
             
28. Consider approving request that Williamson County continue to employ a qualifying income level of 25% of the Federal Poverty Income Level (FPIL) for the County Indigent Health Care Program, instead of the state mandated minimum of 21% FPIL, and continue to provide certain optional, non-mandated services.
  Assistant Director of Williamson County and Cities Health District Bride Roberts addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the request that Williamson County continue to employ a qualifying income level of 25% of the Federal Poverty Income Level (FPIL) for the County Indigent Health Care Program, instead of the state mandated minimum of 21% FPIL, and continue to provide certain optional, non-mandated services.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  CIHCP 2008 income guidelines
  Elective Options Report
  Addendum to Elective Options Report
  Letter to Judge Gattis
  Indigent Health Care Guidelines Approval
  Optional Health Care Services Notification
 
             
29. Consider approving by separate vote of the Commissioners' Court the ratification of the additional tax revenue reflected in the budget for Williamson County for FY09.
  First Assistant County Auditor Julie Kiley addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve by separate vote of the Commissioners' Court the ratification of the property tax increase reflected in the budget for Williamson County for FY09.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
30. Consider approving the 2009 DWI/Drug Court Program Collected Court Costs Budget.
  Director of the Community Supervision and Corrections Department Marty Griffith addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the 2009 DWI/Drug Court Program Collected Court Costs Budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  DWI_Drug Court Budget
 
             
31. Discuss and take appropriate action on agreement with the Cedar Park Fire Department.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve agreement with Cedar Park Fire Department.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Cedar Park Fire Department Interlocal
 
             
32. Order the General Election to be held on November 4, 2008.
  Elections Administrator Rick Barron addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To order the General Election to be held on November 4, 2008.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Order of General Election
 
             
33. Consider authorizing Williamson County to participate with other political jurisdictions in a Joint Election on November 4, 2008.
  Elections Administrator Rick Barron addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize Williamson County to participate with other political jurisdictions in a Joint Election on November 4, 2008.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Order Authorizing Joint Election
  Notice of Joint and Special Election
  Notice of Election_Avery Centre Road Districts
  Notice of Election_City of Georgetown
  Notice of Election_West Williamson County MUD No 1
 
             
34. Consider approving request from the District Attorney for out-of-county yearly staff retreats. 
  District Attorney John Bradley addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 2 Cynthia Long 

Motion: To approve a request from the District Attorney for out-of-county yearly staff retreats.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 3 Valerie Covey
             
35. Discuss and take appropriate action regarding Mutual Aid Agreement with the Department of the Army.
  Emergency Operations Director John Sneed addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Mutual Aid Agreement with the Department of the Army.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Department of the Army Mutual Aid Agreement
 
             
36. Discuss and take appropriate action regarding a Memorandum of Understanding between Williamson County and the Supreme Court of Texas for Support of Continuity of Court Operations in the Event of an Emergency.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: County Judge Dan A. Gattis 

Motion: To approve a Memorandum of Understanding between Williamson County and The Supreme Court of Texas for Support of Continuity of Court Operations in The Event of an Emergency.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  MOU_Texas Supreme Court
 
             
37. Discuss and take appropriate action regarding Williamson County Holidays 2008-2009.
  First Assistant County Auditor Julie Kiley and URS Road Administrator Greg Bergeron addressed the Court.

  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Williamson County Holidays 2008-2009.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Holidays 2008-2009
 
             
38. Discuss and take appropriate action regarding approval of Executive Assistant I and Executive Assistant II positions for County Commissioners offices.
  Director of Human Resources John Willingham addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Executive Assistant I and Executive Assistant II positions for County Commissioners offices.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 1 Lisa Birkman
  Attachments:
  Exec Assist I
  Exec Assist II
 
             
39. Consider awarding proposals received for 08WCP711, lease agricultural land located east of Jonah, Tx (Byers' Tract), to the overall best proposal submitted - Mr. Clifton Kotrla. 
  Parks Director Jim Rodgers addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To award Mr. Clifton Kotrla, the overall best proposal submitted to lease agricultural land located east of Jonah, Tx (Byers' Tract),  for 08WCP711.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Proposal Evaluation
  Rec Letter
  Farm Lease
 
             
40. Consider approving secondary, tertiary and quaternary providers for asphalt mixes, asphalt cement and asphalt emulsion contracts.
  Purchasing Director Bob Space addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve secondary, tertiary and quaternary providers for asphalt mixes, asphalt cement and asphalt emulsion contracts.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asphalt Mixes
  Asphalt Cement
  Asphalt Emulsions
 
             
41. Consider re-awarding existing contract for Tennis Pro Manager for Williamson County Regional Park with Danny Meek.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To approve re-awarding existing contract for Tennis Pro Manager for Williamson County Regional Park with Danny Meek.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Rec Letter
 
             
42. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for collection of additional EMS fees.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for collection of additional EMS fees:
From/To Acct No. Description Amount  
  0100-0000-342800 EMS Fees $35,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
43. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS due to increased cost of billing services.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS due to increased cost of billing services:
From/To Acct No. Description Amount  
  0100-0540-004101 Collections Fees $35,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             

COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:51 A.M. ON TUESDAY, AUGUST 26, 2008.
             
44. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action was taken in Executive Session.
             
45. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
46. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
47. Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.)
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:07 P.M. ON TUESDAY, AUGUST 26, 2008.
             
48. Discuss and take appropriate action on real estate.
  No action was taken.
             
49. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
50. Discuss and take appropriate action on County Landfill.
  No action was taken.
             
51. Discuss and take appropriate action concerning deliberation regarding economic development negotiations.
  No action was taken.
             
52. Comments from Commissioners.
  No comments from the Commissioners.

COMMISSIONERS’ COURT ADJOURNED AT 12:07 P.M. ON TUESDAY, AUGUST 26, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 2nd day of September, 2008. 

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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