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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 19 )
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5. |
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Discuss, consider and take appropriate action on approving a line item transfer for County Court at Law #2. Click to View |
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| Fiscal Impact |
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Attachments |
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Visiting Judge Backup
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6. |
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Discuss,consider, and take any appropriate action regarding approving line item transfers for Facilities.
Click to View |
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| Fiscal Impact |
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7. |
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Discuss, consider and take appropriate action of line item transfer request for Veteran Services. Click to View |
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| Fiscal Impact |
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8. |
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Discuss, consider and take appropriate action on a line item transfer request for the Tax Assessor Collector. Click to View |
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| Fiscal Impact |
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9. |
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Discuss, consider and take appropriate action on a line item transfer for Human Resources. Click to View |
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| Fiscal Impact |
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10. |
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Discuss, consider and take appropriate action on a line item transfer for Road and Bridge. Click to View |
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| Fiscal Impact |
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11. |
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Discuss and consider approving line item transfer for County Jail. Click to View |
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| Fiscal Impact |
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12. |
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Discuss consider and take appropriate action on approving line item transfer for JP 4 Click to View |
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| Fiscal Impact |
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13. |
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Discuss and consider approving a line item transfer for Animal Services (Regional Animal Shelter) Click to View |
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| Fiscal Impact |
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14. |
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Acknowledge and enter into the official minutes of the Commissioners Court the line item transfers from the merit pool monies to various departments approved by the Budget Office from April 1, 2015 - June 30, 2015.
Click to View |
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Attachments |
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Q3 Merit Report
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15. |
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Report on Courthouse Repointing Project; Change Order 9 in the amount of $5260.50 for Additional Repointing beyond the original scope.
Click to View |
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Attachments |
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P402 Sunbelt Change Order 9
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16. |
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Discuss, consider and take appropriate action on approving the increase of the change fund by $650.00 for all four of the Tax Assessor/Collector's offices. Click to View |
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Attachments |
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Increase Explanation
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17. |
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Discuss, consider, and take appropriate action on authorizing the disposal of (5) Black Lateral File Cabinets through inter-department transfer, pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Inter-Department Transfer
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18. |
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Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (1) Front Bumper/Grill for a Crown Vic, (7) Optiplex Desktops, (3) Printers, (6) Laptops, (8) Keyboards, (1) Mouse, (1) Mac-Book, (4) Pieces of Cubicle Siding, (1) Chair Mat/Carpet Protector, (complete list attached); pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Sale
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Asset Sale
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19. |
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Discuss, consider and take appropriate action on approval of the final plat for the Mark and Theresa Hoes Subdivision - Pct 4. Click to View |
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Attachments |
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Final Plat - Mark and Theresa Hoes Subdivision
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REGULAR AGENDA |
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20. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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21. |
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Discuss, consider and take appropriate action on a Professional Service Agreement for the Arterial H west project between Williamson County and Randall Jones & Associates Engineering, Inc. relating to the 2013 Road Bond Program. Click to View |
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Attachments |
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ArterialHwest_RandallJones_contract_July2015
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22. |
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Discuss, consider and take appropriate action regarding Change Order No. 11 in the amount of $65,545.20 for IH 35 NBFR, a Pass Through Financing Project in Commissioner Pct. 3.
Click to View |
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Attachments |
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IH 35 NBFR CO 11
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23. |
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Discuss, consider and take appropriate action regarding Change Order No. 12 in the amount of $15,159.85 for IH 35 NBFR, a Pass Through Financing Project in Commissioner Pct. 3. Click to View |
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Attachments |
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IH 35 NBFR CO 12
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24. |
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Discuss, consider and take appropriate action on the 2013 Road Bond allocation of $100 million bonds issued in May 2015. Click to View |
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Attachments |
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2013 Road Bond Memo
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2013 RB Spreadsheet
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25. |
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Discuss and take appropriate action on a Farm/Crop Lease with Rick Kruger and Timothy Kruger for ROW needed on CR 119. (PARCEL 8) Click to View |
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Attachments |
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Crop Lease
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26. |
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Discuss and take appropriate action on a Farm/Crop Lease with Rick Kruger and Timothy Kruger for ROW needed on CR 119. (PARCEL 11) Click to View |
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Attachments |
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Crop Lease
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27. |
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Discuss and take appropriate action on a Farm/Crop Lease with Timothy Kruger for ROW needed on CR 119. (PARCEL 10) Click to View |
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Attachments |
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Crop Lease
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28. |
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Discuss and take appropriate action on a Real Estate Contract with Ventana Hills, LTD. for ROW needed on CR 119. (PARCEL 7) Click to View |
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Attachments |
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Ventana Hills Contract
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29. |
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Discuss and take appropriate action on a Real Estate Contract with Rick D. Kruger, Timothy R. Kruger and Brenda Sladek for ROW needed on CR 119. (PARCEL 8) Click to View |
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Kruger Contract
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30. |
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Discuss and take appropriate action on a Real Estate Contract with Rob and Shannon Tucker for ROW needed on CR 258. (PARCEL 21) Click to View |
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Attachments |
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Tucker Contract
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31. |
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Discuss and take appropriate action on a Real Estate Contract with Sandra Anderson for ROW needed on CR 258. (PARCEL 1) Click to View |
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Attachments |
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Anderson Contract
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32. |
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Discuss and take appropriate action on a TXDOT Resolution for FM 112 Agreement to Contribute ROW Funds. Click to View |
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Attachments |
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TXDOT Resolution
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33. |
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Discuss and take appropriate action on an Agreement to Contribute ROW Funds for FM 112 with Texas Department of Transportation. Click to View |
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Attachments |
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FM 112 TXDOT Agreement
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34. |
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Discuss, consider and take appropriate action regarding approval of a First Amendment to License & Use Agreement with the Williamson County Sun for a newspaper rack at the Justice Center.
Click to View |
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Attachments |
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Williamson County Sun First Amendment License & Use Agreement
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35. |
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Discuss and consider approving the Tax Collection Agreement between the City of Leander and the County of Williamson, Texas. Click to View |
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Attachments |
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City of Leander
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36. |
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Discuss, consider and take appropriate action on the FY 16 contract with Family Eldercare. Click to View |
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Attachments |
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Family Eldercare FY 16
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37. |
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Discuss, consider and take appropriate action for the approval of a no cost change order related to the ongoing Williamson County microwave refresh project. Click to View |
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Attachments |
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WILCO Change Order 2
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38. |
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Discuss, consider and take appropriate action on terminating a Monitoring Service Agreement between Williamson County and SimplexGrinnell, L.P. relating to fire and burglary monitoring services for the Williamson County Emergency Services Operation Center . Click to View |
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Attachments |
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Termination Notice
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39. |
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Discuss, consider and take appropriate action on approving System Monitoring Proposals between Williamson County and Convergint Technologies, LLC in relation to monitoring fire and security systems at sixteen different county facilities (DIR Contract #DIR-SDD-2216) and authorize the County Judge to execute the proposals and agreements necessary to obtain to such services.
Click to View |
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Attachments |
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Proposal Set No 1
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Proposal Set No 2
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Proposal Set No 3
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Proposal Set No 4
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Proposal Set No 5
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40. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for Landscape Services for Williamson County Parks, #1506-006. Click to View |
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Attachments |
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IFB Landscape Svc Parks
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41. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Limestone Rock Asphalt, Bid #1506-008. Click to View |
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Attachments |
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Bid Packet Limestone Rock
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42. |
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Discuss, consider, and take appropriate action on awarding contract for Professional Architectural/Engineering Services for Improvements to Portions of Brushy Creek Regional Trail and Champion Park Phase II Development to Studio 16:19; the firm determined to be most qualified after evaluation of responses received for RFQ #15RFQ105 and authorize the execution of the Professional Service Agreement. Click to View |
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Attachments |
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Recommendation Letter
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Evaluation
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Agreement Studio 16 19
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43. |
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Discuss, consider and take appropriate action on execution of Service Contract with Repa Plumbing and Air Conditioning Inc for plumbing repairs. Click to View |
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Attachments |
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Contract Repa
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SOW for Contract
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44. |
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Discuss, consider and take appropriate action on awarding Concrete Ready Mix to the lowest and best quotes received, Alpha Ready Mix, pursuant to Tex. Loc. Gov’t Code § 262.0225(d) and § 262.0245. Click to View |
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Attachments |
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Recommendation
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Bid Tab-no bids
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Martin and Alpha quotes
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45. |
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Discuss, consider and take appropriate action on approving the form of the Construction Manager at Risk for North Campus Facilities and authorize the Williamson County Purchasing Agent to issue such Request for Proposals to five or fewer of the most qualified Respondents as a part of Step 2 of RFQ#15RFQ108. Click to View |
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Attachments |
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RFP for No Campus
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46. |
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Discuss, consider and take appropriate action on approving the form of the Construction Manager at Risk for Georgetown Annex and authorize the Williamson County Purchasing Agent to issue such Request for Proposals to five or fewer of the most qualified Respondents as a part of Step 2 of RFQ#15RFQ109. Click to View |
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Attachments |
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15RFP134
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47. |
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Discuss, consider and take appropriate action on approving the form of the Construction Manager at Risk for Sheriff’s Office Training Center and authorize the Williamson County Purchasing Agent to issue such Request for Proposals to five or fewer of the most qualified Respondents as a part of Step 2 of RFQ#15RFQ110. Click to View |
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Attachments |
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15RFP133
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48. |
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Discuss, consider and take appropriate action regarding extending Williamson County Bid #13RFP00112 Merchant Credit Card Services with Certified Payments for the contract period beginning October 1, 2015 through September 30,2016 for the same pricing, terms and conditions as the existing contract. Click to View |
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Attachments |
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Agreement to Extend
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49. |
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Discuss, consider, and take appropriate action on awarding RFP#15RFP121, Continuity of Operations Plan (COOP) and Emergency Operations Plan (EOP) Consulting Service and Planning Software for Williamson County to the best proposal received, Bold Planning. Click to View |
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Attachments |
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scoring summary
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signed contract
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50. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations. Click to View |
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51. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations.
Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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52. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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53. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Inner Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the Farm/Crop Leases for CR 119.
i) Discuss the acquisition of real property for County facilities
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Southwest Seward Junction Loop
m) Discuss the acquisition of Easement interests on CR 240.
n) Discuss the acquisition of real property for CR 110 (all sections).
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
3. Discuss the Agreement to Contribute ROW Funds (Fixed Price) with the Texas Department of Transportation regarding certain highway improvements on FM 112. Click to View |
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54. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
k) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
l) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
m) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
n) County Road 241 utility and Right-of-Way Issues and matters;
o) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
p) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
q) Cause No. 12-1226-C368; Williamson County, Texas v. James Broaddus d/b/a Broaddus & Associates, and Broaddus & Associates, Inc.; In the 368th Judicial District Court of Williamson County, Texas
r) Notice of Claim - In Re Jessica Palmer |
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55. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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56. |
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Deliberate the appointment of Williamson County officers, including but not limited to vacancy in the office of judge of a statutory county court pursuant to Tex. Gov’t § 25.0009 and consult, receive, and seek advice from attorney regarding constitutional and statutory requirements pertaining to same (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters & VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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REGULAR AGENDA (continued) |
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57. |
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Discuss and take appropriate action regardging economic development. |
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58. |
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Discuss and take appropriate action regarding real estate. |
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59. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
k) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
l) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
m) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
n) County Road 241 utility and Right-of-Way Issues and matters;
o) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
p) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
q) Cause No. 12-1226-C368; Williamson County, Texas v. James Broaddus d/b/a Broaddus & Associates, and Broaddus & Associates, Inc.; In the 368th Judicial District Court of Williamson County, Texas
r) Notice of Claim - In Re Jessica Palmer |
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60. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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61. |
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Only if necessary, discuss and take appropriate action related to the appointment of Williamson County officers, including but not limited to vacancy in the office of judge of a statutory county court pursuant to Tex. Gov’t § 25.0009. |
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62. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |