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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Minutes of the July 15, 2014 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07.15.2014 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Karen Knightstep addressed the Court.
Commissioner Birkman abstained in regard to payment of an invoice for Bagdad Road (Conflict of Interest Affidavit attached.) |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the payment of bills totaling $1,406,558.08 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07.22.2014 Funding Report
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07.22.2014 Wire Transfers
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Conflict of Interest Affidavit - Birkman
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4. |
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Citizen comments. |
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Rick Lutowski of Austin in Williamson County, Greg Windham of Georgetown, and Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 11 ) |
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5. |
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Discuss and consider approving a line item transfer for the Sheriff's Office.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the Sheriff's Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving line item transfer for County Jail.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the County Jail:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for JP#3.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Justice of the Peace Precinct #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss, consider and take appropriate action on a line item transfer for Facilities.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Facilities:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Acknowledge and enter into the official minutes of the Commissioner's Court the line item transfers from merit pool monies to various departments approved by the Budget Office from April 2014 - June 2014.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To acknowledge and enter into the official minutes of the Commissioner's Court the line item transfers from merit pool monies to various departments approved by the Budget Office from April 2014 - June 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Merit 1
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Merit 2
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10. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Forms
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11. |
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Discuss, consider and take appropriate action on authorizing the sale of the following surplus property to the City of Jarrell Police Department as authorized by TLGC §263.152 (a) (1):
_1_ Motorola XTL2500 Dash Mount Mobile Subscriber radio – Sales price _$ 3,007.50
SERIAL NUMBER: SN# 514CJZ0029
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the sale of the following surplus property to the City of Jarrell Police Department as authorized by the Texas Local Government Code (TLGC) §263.152 (a) (1): 1 Motorola XTL2500 Dash Mount Mobile Subscriber Radio, Sales Price $ 3,007.50, Serial Number 514CJZ0029.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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County Cache Radio
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Motorola XTL2500
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| REGULAR AGENDA |
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12. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues updates.
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
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13. |
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Discuss, consider and take appropriate action on authorizing the approval of 2015 Williamson County optional fees for Road and Bridge as well as Child Safety as designated by the Texas Department of Motor Vehicles.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the 2015 Williamson County optional fees for Road and Bridge as well as Child Safety as designated by the Texas Department of Motor Vehicles.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Signature form
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TDMV letter
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14. |
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Discuss, consider and take appropriate action on authorizing the County Judge to execute required plan implementation documents, as requested by Aetna Insurance, in relation with the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration provided each executed plan implementation document is included on the Consent Agenda of the Williamson County Commissioners Court the week following the County Judge’s execution of same.
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Director of Benefits Administration Shelley Loughrey and General Counsel to Commissioners' Court Hal Hawes addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute the required plan implementation documents, as requested by Aetna Insurance, in relation with the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration; provided each executed plan implementation document is included on the Consent Agenda of the Williamson County Commissioners' Court the week following the County Judge’s execution of same.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PayFlex Corporate Authorization Direct Billing
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PayFlex Corporate Authorization Cobra Administration
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15. |
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Acknowledge and ratify the County Judge’s execution of plan implementation documents entitled PayFlex Corporate Authorization for Direct Billing Administration and PayFlex Corporate Authorization for Cobra Administration in relation to the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration. |
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Director of Benefits Administration Shelley Loughrey and General Counsel to Commissioners' Court Hal Hawes addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute plan implementation documents entitled PayFlex Corporate Authorization for Direct Billing Administration and PayFlex Corporate Authorization for Cobra Administration in relation to the implementation setup for the Williamson County Self-Insured Medical, Dental, and Vision Claims Administration, Disease Management, Precertification Management, Large Case Management, Biometric/Wellness Program Management, Prescription Drug Card/Mail Order, Preferred Provider Network, and Section 125 Administration.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss, consider and take appropriate action on an Authorized User Agreement for Touchstone Television Productions, LLC in relation to the use of the Williamson County Juvenile Detention Center for production activities entitled “AMERICAN CRIME”.
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Executive Director of Juvenile Services Scott Matthew and General Counsel to Commissioners' Court Hal Hawes addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the County Judge to execute an Authorized User Agreement for Touchstone Television Productions, LLC in relation to the use of the Williamson County Juvenile Detention Center for production activities entitled “AMERICAN CRIME”; with the addition of a clause requiring a deposit of $5,000.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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American Crime Location Agreement
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17. |
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Discuss, consider,and take appropriate action on the FY14/15 Budget Order.
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First Assistant County Auditor Julie Kiley and Rebecca Clemons, Executive Assistant to the County Judge addressed the Court. No action was taken on this item. |
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Attachments: |
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Draft2
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18. |
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Discuss, consider, and take appropriate action on the Williamson County Employee Policy Manual.
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Senior Director of Human Resources Tara Raymore, Rebecca Clemons, Executive Assistant to the County Judge, First Assistant County Auditor Julie Kiley, and Senior Director of Emergency Services John Sneed addressed the Court. No action was taken on this item. |
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Attachments: |
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Manualdraft
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19. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of August 12, 2014 at 3:30 PM in the Purchasing Department to receive bids for Parks and Recreation Seal Coat, Bid# 14IFB00241.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize advertising and set the date of August 12, 2014 at 3:30 PM in the Purchasing Department to receive bids for Parks and Recreation Seal Coat, Bid #14IFB00241.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Parks Seal Coat Bid
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20. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of August 12, 2014 at 3:00 PM in the Purchasing Department to receive bids for Williamson County Central Texas Treatment Center Roof Repair, Bid# 14IFB00240.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize advertising and set the date of August 12, 2014 at 3:00 PM in the Purchasing Department to receive bids for Williamson County Central Texas Treatment Center Roof Repair, Bid #14IFB00240.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CTTC BID
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21. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of August 19, 2014 at 3:00 PM in the Purchasing Department to receive bids for Fog Seal Blockhouse Creek, Bid# 14IFB00235.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize advertising and set the date of August 19, 2014 at 3:00 PM in the Purchasing Department to receive bids for Fog Seal Blockhouse Creek, Bid #14IFB00235.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Fog Seal Blockhouse Creek Bid
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:24 A.M. ON TUESDAY, JULY 22, 2014. |
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22. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
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No action was taken in Executive Session. |
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23. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
c) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
d) Discuss proposed acquisition of property for right-of-way along CR 170.
e) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
f) Discuss possible acquisition of property with endangered species for mitigation purposes.
g) Discuss the acquisition of real property: Landfill Properties
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
b) Discuss County owned real estate on CR 258
c) Discuss proposed Quitclaim Deed for US 183 right of way.
d) Discuss proposed acquisition of 89.476 acres by Georgetown Inner Loop.
e) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
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No action was taken in Executive Session. |
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24. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken in Executive Session. |
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25. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 – Personnel Matters). |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:10 P.M. ON TUESDAY, JULY 22, 2014. |
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26. |
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Discuss and take appropriate action regarding economic development matters. |
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No action was taken on this item. |
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27. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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28. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken on this item. |
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29. |
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Discuss, consider and take appropriate action on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees. |
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No action was taken on this item. |
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30. |
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Comments from Commissioners. |
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There were no comments. |
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31. |
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1:00 Post Recommendation Departmental Presentations for FY '15 Budget Requests
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Financial Analyst at the Sheriff's Office Kurt Showalter,
County Sheriff James R. Wilson, Sergeant Tony Carter, Lieutenant Mike Cowie, Captain Pete Hughey, Crime Scene/Evidence Supervisor Jennifer Smith, and Captain Mike Gleason of the Sheriff's Office,
Director of Veterans Services Donna Harrell,
Senior Director of Emergency Services John Sneed,
Wireless Communications Manager Catherine Roberts,
Senior Director of Infrastructure Bob Daigh,
Budget Officer Ashlie Koenig,
Tax Assessor/Collector Deborah Hunt,
Executive Director of Juvenile Services Scott Matthew,
Director of Emergency Communications Scott Parker,
Director of Emergency Medical Services Kenny Schnell,
Elections Administrator Jason Barnett,
First Assistant County Auditor Julie Kiley,
Public Affairs Manager Connie Watson,
Purchasing Director Bob Space,
Director of Parks and Recreation Randy Bell, and
Senior Director of Technology Jay Schade addressed the Court. |
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Attachments: |
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Department of Infrastructure Budget Requests
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