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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To approve the Minutes of the July 1, 2014 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07.01.2014 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Karen Knightstep addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,227,115.93 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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07.08.2014 Funding Report
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07.08.2014 Quick Check Report
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07.08.2014 Reissued Checks
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07.08.2014 Wire Transfers
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4. |
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Citizen comments. |
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Eddie Hurst of Cedar Park, Dr. Paula Dawning for Mayfield Ranch Homeowners' Association, 425th District Court Judge Betsy Lambeth, and Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 13 ) |
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5. |
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Discuss and take appropriate action on Line Item Transfer for Emergency Communications.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Emergency Communications:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss, consider and take appropriate action on a line item transfer for Emergency Communications.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Emergency Communications; with a correction of the amount from $6,468.24 to $4,468.24.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and take action on approving a line item transfer for District Courts.
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for District Courts:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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8. |
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Discuss and take action to approve a line item transfer for County Courts at Law.
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for County Courts at Law:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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9. |
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Consider approving the Treasurer's Report on the Williamson County Finances for May 2014.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Treasurer's Report on the Williamson County Finances for May 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Treasurers Report on Wilco Finances May 2014
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10. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Forms
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11. |
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Discuss, consider and take appropriate action on approval of revised plat for the Highlands at Mayfield Ranch Bainbridge Cove subdivision - Pct 3.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve revised plat for the Highlands at Mayfield Ranch Bainbridge Cove subdivision - Precinct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Revised Final Plat - Highlands at Mayfield Ranch Bainbridge Cove
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12. |
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Discuss, consider and take appropriate action on approval of final plat for the Santa Rita Ranch Ph 1 Sec 1A subdivision - Pct 3.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve final plat for the Santa Rita Ranch Phase 1 Section 1A subdivision - Precinct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Final Plat - Santa Rita Ranch Ph 1 Sec 1A
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13. |
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Discuss and consider approving a start date of July 14th for the Senior Director of Human Resources.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve a start date of July 14, 2014 for the Senior Director of Human Resources.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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| REGULAR AGENDA |
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14. |
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Discuss, consider and take appropriate action on a resolution recognizing the Wesley Chapel A.M.E. Church on its 145th anniversary.
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Reverend Silas Swint of Wesley Chapel African Methodist Episcopal (A.M.E.), Inc. addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long Motion: To approve a Resolution recognizing the Wesley Chapel African Methodist Episcopal (A.M.E.) Church on its 145th anniversary.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wesley Chapel AME Church 145th Anniversary Resolution
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15. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues updates.
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No action was taken on this item. |
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16. |
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Discuss, consider and take appropriate action to approve the following amendments to the Williamson County Plan Document/Summary Plan Description for:
A. Amendment #1 Williamson County Dental Benefit Plan (Dependent Eligibility),
B. Amendment #1 Williamson County Vision Benefit Plan (Dependent Eligibility),
C. Amendment #4 Williamson County Health Benefit Plan (Dependent Eligibility).
D. Amendment #3 Williamson County Employee Health Benefit Plan (Cost Sharing Provisions – All Medical Options Pharmacy Diabetic Drugs.”)
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Director of Benefits Administration Shelley Loughrey addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey Motion: To approve the following amendments to the Williamson County Plan Document/Summary Plan Description for:
A. Amendment #1 Williamson County Dental Benefit Plan (Dependent Eligibility),
B. Amendment #1 Williamson County Vision Benefit Plan (Dependent Eligibility),
C. Amendment #4 Williamson County Health Benefit Plan (Dependent Eligibility).
D. Amendment #3 Williamson County Employee Health Benefit Plan (Cost Sharing Provisions – All Medical Options Pharmacy Diabetic Drugs.”)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Amendment 1 Williamson County Dental Benefit Plan
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Redlined - Amendment #1 Williamson County Dental Benefit Plan (Dependent Eligibility)
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Redlined - Amendment #1 Williamson County Vision Benefit Plan (Dependent Eligibility)
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Redlined Amendment #3 Williamson County Employee Health Benefit Plan (Cost Sharing Provisions - All Medical Options Pharmacy Diabetic Drugs."
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Redlined Amendment #4 Williamson County Health Benefit Plan (Dependent Eligibility)
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Amendment 1 Williamson County Vision Benefit Plan
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Amendment 3 Williamson County Employee Health Benefit Plan Cost Sharing
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Amendment 4 Williamson County Health Benefit Plan
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17. |
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Discuss, consider, and take appropriate action regarding 2015 TCDRS Employer Contribution Rate.
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Budget Officer Ashlie Koenig and Rebecca Clemons, Executive Assistant to the County Judge and Interim Senior Director of Human Resources addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman Motion: To approve the 2015 Texas County & District Retirement System (TCDRS) Employer Contribution Rate of 12.81%.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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Discuss, consider, and take appropriate action on the Williamson County Employee Policy Manual.
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: County Judge Dan A. Gattis Motion: To amend the Williamson County Compensation Policy and the Williamson County Employee Policy Manual that Budgeted Salary Adjustment Guidelines are only applicable to Salary Schedules A & B, effective July 9, 2014.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 3 Valerie Covey
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Nay:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Draft Employee Manual
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19. |
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Discuss, consider and take appropriate action on an application for participation of the Office of Williamson Constable Precinct No. 1 in the Texas 1033 Surplus Property Program whereby the Office of Williamson Constable Precinct No. 1 will receive excess and/or surplus federal property and use such property in accordance with the program.
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Constable Precinct #1 Robert Chody and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long Motion: To approve an application for participation of the Office of Williamson Constable Precinct #1 in the Texas 1033 Surplus Property Program whereby the Office of Williamson Constable Precinct #1 will receive excess and/or surplus federal property and use such property in accordance with the program, will provide quarterly reports to the Court, and report back to the Court in one year.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Nay:
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County Judge Dan A. Gattis
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Texas 1033 Surplus Property Program Application
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1033 request
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20. |
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Discuss, consider and take appropriate action on approval of Fiscal Policy & Procedures Pertaining to Court-Appointed Attorneys for Civil Family Cases.
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, no action was taken on this item. |
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Attachments: |
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Billing Procedures Policy
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21. |
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Consider awarding bids received for Tiger Trail Storm Drain, Bid# 14IFB00227 to the lowest and best bidder – Texcavation Company, LLC and approving the Construction Services Agreement for execution.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To award bids received for Tiger Trail Storm Drain, Bid #14IFB00227 to the lowest and best bidder – Texcavation Company, LLC and approving the Construction Services Agreement for execution.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Texcavation Agreement
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Bid Tab Tiger Trail
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22. |
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Discuss, consider, and take appropriate action on approving Professional Services Agreement between Moman Architects and Williamson County, Texas for professional Architectural Consulting services.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To approve a Professional Services Agreement between Moman Architects and Williamson County, Texas for professional Architectural Consulting Services in relation to an interior finish-out project in the Williamson County Justice Center.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Moman Architects Agreement
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23. |
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Discuss, consider and take appropriate action on authorizing advertising and setting date of August 5, 2014 at 3:30 PM in the Purchasing Department to receive proposals for the lease of 227 Acres of Agricultural Land East of Jonah Texas (Blackland Heritage County Park), proposal #14RFP00220.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set the date of August 5, 2014 at 3:30 PM in the Purchasing Department to receive proposals for the lease of 227 acres of agricultural land east of Jonah, Texas (Blackland Heritage County Park), Request for Proposal #14RFP00220.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RFP Lease 227 Acres
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24. |
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Discuss, consider and take appropriate action on awarding bids received for bid # 14IFB00201 for Medical Supplies for the Williamson County Jail to the lowest and best bids meeting specifications, Ever Ready First Aid, Bound Tree Medical, Bob Barker Company,EMed Medical Company,and Midwest Medical Supply.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison Motion: To award bids received for bid #14IFB00201 for Medical Supplies for the Williamson County Jail to the lowest and best bids meeting specifications, Ever Ready First Aid, Bound Tree Medical, Bob Barker Company, EMed Medical Company, and Midwest Medical Supply.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Medical Supplies for Jail Bid tabulation
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:32 A.M. ON TUESDAY, JULY 8, 2014. |
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25. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
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No action was taken in Executive Session. |
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26. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
c) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
d) Discuss proposed acquisition of property for right-of-way along CR 170.
e) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
f) Discuss possible acquisition of property with endangered species for mitigation purposes.
g) Discuss the acquisition of real property: Landfill Properties
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
b) Discuss County owned real estate on CR 258
c) Discuss proposed Quitclaim Deed for US 183 right of way.
d) Discuss proposed acquisition of 89.476 acres by Georgetown Inner Loop.
e) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
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No action was taken in Executive Session. |
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27. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken in Executive Session. |
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28. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Williamson County officers, department heads or employees (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 – Personnel Matters). |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:05 P.M. ON TUESDAY, JULY 8, 2014. |
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29. |
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Discuss and take appropriate action regarding economic development. |
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No action was taken on this item. |
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30. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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31. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC |
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No action was taken on this item. |
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32. |
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Comments from Commissioners. |
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There were no comments. |