Commissioners Court - Regular Session

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32.

Meeting Date:	07/16/2013
countywide election day polling place program
Submitted For:	Kay Eastes	Submitted By:	Kay Eastes, Elections
Department:	Elections
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and take appropriate action on an Order authorizing and approving:

(1) that application be made to the Office of the Texas Secretary of State, Elections Division, for participation in the Countywide Election Precincts Polling Place program for countywide elections held on the Uniform Election Date of November 5, 2013;
(2) the implementation of the use of the Countywide Election Precincts Polling Place program for countywide elections to be held on the Uniform Election Date of November 5, 2013; and
(3) the Vote Center Locations for countywide elections to be held on the Uniform Election Date of November 5, 2013 which are set forth in Exhibit A of the said Order.

Background

At Commissioners Court on February 11, 2013, a presentation was made and a Public Hearing held regarding Countywide Polling Place Program. The Williamson County Commissioners Court met on February 19, 2013, and, by unanimous approval, voted to pursue and participate in the countywide polling place program for the May and November 2013 elections. Request is made at this time to submit to the Office of the Texas Secretary of State, Elections Division, Williamson County's proposed plan detailing the County's ability to comply with requirements set forth in the Texas Election Code as a participant in this program. Attached please find details for participation as described in a memorandum from Keith Ingram, Director of Elections, Office of the Texas Secretary of State. Also included with this request are the following items:

Form, Notice of Intent to Participate in Pilot Program for Countywide Election Day Polling Places;
List of Vote Center Committee members;
Selection Criteria established by the Vote Center Committee for determining locations;
List of proposed 60 Vote Center locations;
Map showing the 60 countywide locations;
Information about the Open House held June 27, 2013, including how information about the event was publicized, report as to how it was conducted, and comments received from the public comment cards made available at the event; and
a proposed Order from Commissioner's Court approving the submission of an application to the State and the implementation of use of the countywide polling places in Williamson County for the Uniform Election Date of November 5, 2013.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Vote Center List
Vote Center Map
Vote Center Order
SOS Memo, Opportunity to Use
Ntc of intent to Participate
Vote Center Committee Members
Criteria for selection of site
Open House publicity
Open House Plan and Comments
SOS Vote Center Application Letter
Vote Center Order - Signed

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	07/11/2013 03:37 PM
Form Started By: keastes		Started On: 07/11/2013
Final Approval Date: 07/11/2013