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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JULY 10, 2012
 

STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, JULY 10, 2012, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
County Judge Dan A. Gattis  
 
Commissioner Precinct 1 Lisa Birkman  
 
Commissioner Precinct 2 Cynthia Long  
 
Commissioner Precinct 3 Valerie Covey  
 
Commissioner Precinct 4 Ron Morrison  
 
County Clerk Nancy E. Rister  
Others Present:
Hal Hawes, Legal Advisor to Commissioner's Court
Black Wehling, Deputy County Clerk
 
             
1. Review and approval of minutes.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 4 Ron Morrison 
Motion: To approve the minutes of the June 26, 2012 meeting.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  06.26.2012 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
  No action was taken on this item.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Donna Baker addressed the Court.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To authorize the payment of bills totaling $5,193,515.12 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report 07-03-2012
  Quick Check Report 07-03-2012
  Wire Transfers 07-03-2012
  Funding Report 07-10-2012
  Quick Check Report 07-10-2012
  Wire Transfers 07-10-2012
 
             
4.
Citizen comments.
  Paulo Pinto and Kevin Eisner, each of Precinct #3, addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 20 )
             
5. To discuss and consider approving a line item transfer for Extension Services.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Extension Services:
From 0100-0665-004231 Travel $1,000.00    
To 0100-0665-003301 Gasoline $1,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for Facilities.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Facilities:
From 0100-0409-005000 Non Dept/Capt Outlay $92,500.00    
To 0100-0509-004510 Facilities/Maint&Repair $92,500.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. To discuss and consider approving line item transfer for the County Sheriff.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for the County Sheriff's Office, with a correction of the "To" account number from "004541" to "004543":
From 0100-0570-005700 Vehicles > $5,000 $10,000.00    
To 0100-0570-004543 Repairs to Equipment $10,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Discuss and consider approving a line item transfer for the 425th District Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for the 425th District Court:
From 0100-0441-001100 Full-time Salaries $11,501.46    
To 0100-0441-001107 Temporary Labor $11,501.46
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. To discuss and consider approving a line item transfer for Human Resources.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Human Resources:
From 0100-0402-001100 FT Salaries $19,350.00    
From 0100-0402-003010 Computer Equipment < $5K $843.71    
From 0100-0402-003101 Educational Aids/Matls $364.69    
From 0100-0402-003398 Video Tapes/CS/DVD $200.00    
From 0100-0402-004310 Advertising and Legal $2,590.00    
To 0100-0402-001101 P/T Salaries $19,200.00    
To 0100-0402-001110 Overtime $150.00    
To 0100-0402-003005 Office Furniture $950.00    
To 0100-0402-003011 Computer Software < $5K $1,230.00    
To 0100-0402-004100 Professional Services $1,718.40    
To 0100-0402-003006 Office Equipment $100.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Discuss and consider approving a line item transfer for the Debt Service Fund.
             
11. To discuss and consider approving a line item transfer for JP2.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for the Justice of the Peace, Precinct #2:
From 0100-0452-001101 P/T Salaries 20-30 HRS/WK $5,000.00    
To 0100-0452-001107 Temp Labor-Seasonal Help $5,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
12. Discuss and consider approving a line item transfer for Emergency Management.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Emergency Management:
From 0100-0541-004210 Internet Services $3,422.93    
To 0100-0541-003311 Uniforms $3,422.93
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
13. Discuss and consider approving a line item transfer for Emergency Medical Services (EMS).
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for EMS:
From 0100-0540-001100 EMS/Full Time Salary $243,000.00    
From 0100-0540-001102 EMS/PT < 20 Salary $2,000.00    
From 0100-0540-001101 EMS/PT 20-30 $10,000.00    
From 0100-0540-001103 EMS/PT 30-40 $8,000.00    
To 0100-0540-001110 EMS/Overtime $263,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
14. Discuss and consider approving a line item transfer for Facilities.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a line item transfer for Facilities:
From 0100-0509-003105 Paper Supplies $6,000.00
To 0100-0509-004512 Kitchen Maint & Repair $6,000.00

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Consider approving Justice of the Peace 4, June 2012, monthly report in compliance with Code of Criminal Procedure 103.005(b).
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the June, 2012 monthly report of the Justice of the Peace of Precinct #4, in compliance with Code of Criminal Procedure 103.005(b).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  JP4 June 2012 EOM
 
             
16. Consider approving and entering into the official minutes the Treasurer's Report on the Williamson County Finances for May 2012.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve and enter into the official minutes the Treasurer's Report on the Williamson County Finances for May, 2012.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Treasurers Report on the Williamson County Finances 05-2012
 
             
17. To discuss and consider approving the retirement of K-9 Dutch and selling him to handler, Deputy Douglas Barner. 
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the retirement of the K-9 'Dutch' and the sale of him to his handler, Deputy Douglas Barner.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
18. Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Change Form
 
             
19. Discuss and consider approval of final plat for the Windmill Ranch subdivision - Pct 3
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the final plat for the Windmill Ranch Subdivision in Precinct #3.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Windmill Ranch
 
             
20. Discuss and consider approval of final plat for the Windmill Ranch North subdivision - Pct 3
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the final plat for the Windmill Ranch North Subdivision in Precinct #3.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Windmill Ranch North
 
             
REGULAR AGENDA
             
21. Discuss and take appropriate action regarding Resolution recognizing Eagle Scout - Kyle Dean Ford.
  Eagle Scout Kyle Dean Ford addressed the Court.
  Motion by: County Judge Dan A. Gattis 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the Resolution recognizing Eagle Scout Kyle Dean Ford.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Kyle Ford Eagle Scout Resolution
 
             
22. Discuss and take appropriate action regarding Resolution recognizing Eagle Scout - Garrett Wayne Ford.
  No one addressed the Court.
  Motion by: County Judge Dan A. Gattis 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the Resolution recognizing Eagle Scout Garrett Wayne Ford.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Garrett Ford Eagle Scout Resolution
 
             
23. To discuss and take appropriate action on the Department of Infrastructure's projects and issues update.
  Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken.
             
24. Hear update on Facilities.
  Dale Butler of Facilities addressed the Court.
             
25. Discuss and take appropriate action on road bond program.
  No one addressed the Court and no action was taken.
             
26. Discuss and consider approving Raba-Kistner Infrastructure, Inc. Supplemental #3 to their Professional Service Agreement (PSA) for the US 79, sect. 3 Pass-Through project.
  Senior Director of Infrastructure Bob Daigh addressed the Court.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To approve the Raba-Kistner Infrastructure, Incorporated Supplemental #3 to their Professional Service Agreement (PSA) for the U.S. Highway 79, Section 3 Pass-Through project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Raba-Kistner Supplemental 3 to US 79 Section 3 PSA
 
             
27. Consider approving Change Order No. 16 in the amount of $1,700.00 for US 79 Section 3, a Pass Through Financing Project in Precinct Four.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To approve Change Order #16 in the amount of $1,700.00 for U.S. Highway 79, Section 3, a Pass-Through Financing Project in Precinct #4.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Order 16 for US 79 Section 3
 
             
28. Consider approving Change Order No. 17 in the amount of $22,850.00 for US 79 Section 3, a Pass Through Financing Project in Precinct Four.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To approve Change Order #17 in the amount of $22,850.00 for U.S. Highway 79, Section 3, a Pass-Through Financing Project in Precinct #4.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Orer 17 for US 79 Section 3
 
             
29. Consider approving Change Order No. 2 in the amount of $1,277.23 for SH 29 Intersection Improvements at Park Place and Jack Nicklaus, a Road Bond Project in Precinct Three.
  Motion by: Commissioner Precinct 4 Ron Morrison 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To approve Change Order #2 in the amount of $1,277.23 for State Highway 29 Intersection Improvements at Park Place and Jack Nicklaus, a Road Bond Project in Precinct #3.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Order 2 for SH 29 at Park Place and Jack Nicklaus
 
             
30. Discuss and take appropriate action on Change Order No. 14 in the amount of $398,427.00, which adds Division 27 – Telecom scope of work to Vaughn Construction’s scope of work for the Emergency Services Operations Center (ESOC) Project.
  Facilities Director Gary Wilson and Senior Director of Infrastructure Bob Daigh addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Change Order #14 in the amount of $398,427.00, which adds Division 27 – Telecom scope of work to Vaughn Construction’s scope of work for the ESOC Project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Order 14 for ESOC Project
 
             
31. Consider authorizing County Judge to execute a Real Estate Contract with PEARSON 3-D PROPERTIES LTD. for right-of-way (ROW) needed on SH 195. (PARCEL 205)
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 1 Lisa Birkman 
Motion: To authorize the County Judge to execute a Real Estate Contract with Pearson 3-D Properties, Ltd. for ROW needed on State Highway 195 (Parcel 205).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  3D Properties Contract
 
             
32. Consider approving a Burn Ban Order prohibiting outdoor burning in the unincorporated area of Williamson County for up to Ninety (90) days.
  Emergency Management Coordinator Jarred Thomas and Legal Counsel to the Commissioners' Court Hal Hawes addressed the Court.

Judge Gattis moved to approve the item, which failed for lack of a second.
  Attachments:
  Burn Ban Order
 
             
33. Consider setting a date for a public hearing to change the street name of the portion of Great Oaks Dr that is south of N FM 620 to S Great Oaks Dr. in the Highland Horizon Subdivision. Pct 1.
  Teresa Baker, GIS Analyst Addressing Coordinator addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 4 Ron Morrison 
Motion: To set July 24th at 10:00 A.M. in the Commissioners' Courtroom for a public hearing to change the street name of the portion of Great Oaks Drive that is south of North Farm to Market 620 to "South Great Oaks Drive" in the Highland Horizon Subdivision, Precinct #1.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
34. Discuss and take appropriate action on the FY 2012 Community Development Block Grant (CDBG) Action Plan. 
 

Grants Coordinator Sally Bardwell addressed the Court.
  Motion by: County Judge Dan A. Gattis 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the Fiscal Year 2012 CDBG Action Plan.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  FY12 Action Plan
 
             
35. Discuss and take appropriate action on the Williamson County Analysis of Impediments to Fair Housing. 
  Grants Coordinator Sally Bardwell addressed the Court. Action on this item was postponed until the next Court meeting.
  Attachments:
  Analysis of Impediments
 
             
36. Discuss and take appropriate action on operations, maintenance, and restoration of the 18-hole Disc Golf Course at Southwest Williamson County Regional Park.
  Parks Director Randy Bell addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Ron Morrison 
Motion: To approve the Parks Department proposal for the operations, maintenance, and restoration of the 18-hole Disc Golf Course at Southwest Williamson County Regional Park upon confirming appropriate liability coverage.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
Nay: Commissioner Precinct 1 Lisa Birkman
  Attachments:
  Proposal for disc golf
 
             
37. To discuss and consider approving the Juvenile Accountability Block Grant (JABG), Community Mentoring Program Grant Application
  Executive Director of Juvenile Services Scott Matthew addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the JABG Community Mentoring Program Grant Application.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  JABG Community Mentoring Resolution
 
             
38. Discuss and consider approving the Tax Collection Agreement between Emergency Services District (ESD) 11 and the Williamson County Tax Assessor Collector.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the Tax Collection Agreement between ESD 11 and the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  ESD 11 Tax Collection Agreement
 
             
39. Discuss and take appropriate action regarding employment of the law firm of Chamberlain, Hrdlicka, White, Williams & Aughtry to represent Williamson County and the Williamson County Sheriff's Office in relation to Cause No. 12-CV-00543; Kevin Jones v. Williamson County and the Williamson County Sheriff's Office in the United States District Court for the Western District of Texas, Austin Division; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
  Legal Advisor to the Commissioners' Court Hal Hawes addressed the Court.
  Motion by: County Judge Dan A. Gattis 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the employment of the law firm of Chamberlain, Hrdlicka, White, Williams & Aughtry to represent Williamson County and the Williamson County Sheriff's Office in relation to Cause No. 12-CV-00543; Kevin Jones v. Williamson County and the Williamson County Sheriff's Office in the United States District Court for the Western District of Texas, Austin Division; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Chamberlain Hrdlicka White Williams Aughtry Agreement
 
             
40. Discuss and take appropriate action on a modification to Exhibit E of Vaughn Construction’s Guaranteed Maximum Price (GMP) Proposal.
  Facilities Director Gary Wilson addressed the Court.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the proposed modification to Exhibit E of Vaughn Construction’s GMP Proposal.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Exhibit E Modification to Vaughn Construction GMP Proposal
 
             
41. Consider approving Consulting Service Agreement with Dr. Mac McGuire for Leadership Development training for Williamson County.
  Senior Director of Human Resources Lisa Zirkle addressed the Court.
  Motion by: County Judge Dan A. Gattis 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a Consulting Service Agreement with Dr. Mac McGuire for Leadership Development Training for Williamson County.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  MacMcGuire Consulting Services Agreement
 
             
42. Discuss and take appropriate action on making the following correction/award for item #101 on contract 12IFB00026 (Pharmaceuticals and Supplies for Williamson County Regional Animal Shelter).
Rescind action on award for item #101 (canine parvo rapid test – 10 box) to AHI at $ 129.50 and award to Miller at  $94.50.
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the following correction/award for item #101 on contract 12IFB00026 (Pharmaceuticals and Supplies for Williamson County Regional Animal Shelter): rescind action on award for item #101 (canine parvo rapid test – 10 box) to AHI at $ 129.50 and award to Miller at $94.50.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Correction to bid tab for 12IFB00026 Pharmaceuticals and Supplies for WCRAS
 
             
43. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for June 2012 Extra Duty and Voluntary Duty:
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for June, 2012 Extra Duty and Voluntary Duty:
  0100-0000-341220 Vol Duty Revenue, SO $13,741.26  
  0100-0000-341240 Ex Duty Revenue, SO $49,194.76    
  0100-0000.341221 Revenue, Const 1 $4,483.52    
  0100-0000-341222 Revenue, Const 2 $4,728.50    
  0100-0000-341223 Revenue, Const 3 $754.76    
  0100-0000-341224 Revenue, Const 4 $16,627.14    
  0100-0000-341226 Revenue, Juv $168.98
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
44. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for June 2012 Extra Duty and Voluntary Duty pay:
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for June, 2012 Extra Duty and Voluntary Duty pay:
  0100-0551-001117 Payroll, Const 1 $1,640.00  
  0100-0551-001118 Payroll, Const 1 $2,125.00    
  0100-0551-002010 FICA, Const 1 $288.02    
  0100-0551-002020 Retirement, Const 1 $242.25    
  0100-0551-002050 Worker's Comp, Const 1 $188.25    
  0100-0552-001117 Payroll, Const 2 $2,840.00    
  0100-0552-001118 Payroll, Const 2 $1,232.76    
  0100-0552-002010 FICA, Const 2 $311.57    
  0100-0552-002020 Retirement, Const 2 $140.53    
  0100-0552-002050 Worker's Comp, Const 2 $203.64    
  0100-0553-001117 Payroll, Const 3 $670.00    
  0100-0553-002010 FICA, Const 3 $51.26    
  0100-0553-002050 Worker's Comp, Const 3 $33.50    
  0100-0554-001117 Payroll, Const 4 $14,760.00    
  0100-0554-002010 FICA, Const 4 $1,129.14    
  0100-0554-002050 Worker's Comp, Const 4 $738.00    
  0100-0560-001117 Vol Duty, SO $9,057.39    
  0100-0560-001118 Extra Duty, SO $39,657.20    
  0100-0560-002010 FICA, SO $3,726.67    
  0100-0560-002020 Retirement, SO $4,520.92    
  0100-0560-002050 Worker's Comp, SO $2,435.73    
  0100-0570-001117 Payroll, Jail $3,140.80    
  0100-0570-002010 FICA, Jail $240.27    
  0100-0570-002050 Worker's Comp, Jail $157.04    
  0100-0576-001117 Payroll, Juv $150.00    
  0100-0576-002010 FICA, Juv $11.48    
  0100-0576-002050 Worker's Comp, Juv $7.50  
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
45. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Debt Service Fund:
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Debt Service Fund:
  600-0000-370400 Proceeds fm Bond/CO Issuances $140,640,000.00  
  600-0000-370401 Premium fm Bond/CO Issuances $24,730,164.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
46. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Debt Service Fund:
  Motion by: Commissioner Precinct 1 Lisa Birkman 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Debt Service Fund:
  600-600-004098 Pymt to Refunding Escrow Agent $164,851.214.74  
  600-600-004099 Bond Issuance Costs $855,899.42
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
47. Discuss the Compensation Policy.
  This item was pulled from the agenda.
             
48. Discuss the Wellness Program.
  Senior Director of Human Resources Lisa Zirkle addressed the Court.
             
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:58 A.M. ON TUESDAY, JULY 10, 2012.
             
49. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
  No action was taken in Executive Session.
             
50. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) CR 225 Issues.
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:05 P.M. ON TUESDAY, JULY 10, 2012.
             
51. Discuss and take appropriate action on real estate.
  No action was taken on this item.
             
52. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) CR 225 Issues.
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
  No action was taken on this item.
             
53. Comments from Commissioners.
  Judge Gattis strongly urged all department heads and elected officials to get their employees enrolled in the new Wellness Program by the July 27, 2012 deadline.
COMMISSIONERS’ COURT ADJOURNED AT  12:06 P.M. ON TUESDAY, JULY 10, 2012.
THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 17th day of July, 2012.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Black Wehling, Deputy

    

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