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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 20 )
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5. |
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To discuss and consider approving a line item transfer for the District Attorneys Office. Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for JP#2 Click to View |
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| Fiscal Impact |
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7. |
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To discuss and consider approving a line item transfer for the District Attorneys office. Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving a line item transfer for EMS Click to View |
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| Fiscal Impact |
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9. |
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To discuss and consider approving line item tranfer for Information Technology Services Click to View |
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| Fiscal Impact |
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10. |
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To discuss and consider approving line item transfer for the District Clerk's office. Click to View |
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| Fiscal Impact |
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11. |
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Discuss and consider approving Budget Line Item Transfers for the Parks Department Click to View |
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| Fiscal Impact |
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12. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Change Form
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13. |
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Consider approving the Treasurer's Report on the Williamson County Finances for June 2012.
Click to View |
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Attachments |
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Treasurers Report on the Williamson Co Finances 2012 June
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14. |
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Consider and take appropriate action on authorizing the release of budgeted Asset Forfeiture funds. Click to View |
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15. |
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Consider approving Task Order No.1 in the amount of $6,136 for services to be provided under the Master Services Agreement between Williamson County and Esri for GIS related services Click to View |
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Attachments |
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Task Order 1
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16. |
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Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 15 in the amount of $2370.00. Click to View |
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Attachments |
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P136 ESOC Vaughn Change Order 15
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17. |
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Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 16 in the amount of $5513.00. Click to View |
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Attachments |
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P136 ESOC Vaughn Change Order 16
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18. |
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Discuss and take appropriate action on approval of order on closure, vacation and abandonment of old former public road in 0.986 acre tract and authorizing the County Judge to execute a quitclaim deed to Zimmerhanzel Family Limited Partnership, Pct. 4. Click to View |
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Attachments |
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Zimmerhanzel ROW Vacation
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19. |
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Discuss and consider re-approval of the preliminary plat for the Highlands at Mayfield Ranch subdivision - Pct 3 Click to View |
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Attachments |
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Prelim Plat - Highlands at Mayfield Ranch
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20. |
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Discuss and consider approval of final plat for Twin Creek Farms Ph 3 - Pct 3 Click to View |
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Attachments |
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Final Plat - Twin Creek Farms Ph 3
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REGULAR AGENDA |
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21. |
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Discuss and take appropriate action on the recognition of the Budget Office as the recipient of the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award Click to View |
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22. |
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Hear a presentation from the Williamson County Historical Commission regarding funding request for FY12/13. Click to View |
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Attachments |
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WCHC attachment
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23. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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24. |
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Discuss and take appropriate action on road bond program. |
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25. |
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Discuss and take appropriate action regarding a Standard Utility Agreement with AT&T for utility relocation on RM 620 and partial reimbursement of the relocations. Click to View |
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Attachments |
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RM 620 ATT Standard Utility Agreement
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26. |
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Discuss and take appropriate action on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 17 in the amount of $40,112.00 for changes in the electrical scope. Click to View |
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Attachments |
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P136 ESOC Vaughn Change Order 17
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27. |
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Consider authorizing the County Judge to execute a letter agreement with Marion K. Shipman for easements needed on SH 195. (Parcel 116B) Click to View |
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Attachments |
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116B Shipman Letter Agreement
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28. |
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Consider authorizing the County Judge to execute a letter agreement with Marion K. Shipman for easements needed on SH 195. (Parcel 116C) Click to View |
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Attachments |
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116C Shipman Letter Agreement
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29. |
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Consider authorizing County Judge to execute a Real Estate Contract with Robinson Land Limited Partnership, Robinson 1990 Land Limited Partnerhsip, Robinson 1992 Land Limited Partnership, GER Land Partnership LTD and Robinson Ranch for ROW needed on O'Connor Blvd. (PARCEL 1) Click to View |
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Attachments |
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Robinson Contract
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30. |
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Consider authorizing the County Judge to execute a Voluntary Annexation Application and Re-Zoning Application regarding 8.13 acrs located on Reagan Blvd. described as R037219, R037220 and R473626 in the Williamson County Appraisal District records. Click to View |
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Attachments |
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Annexation and Zoning Application
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31. |
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Discuss and consider approving salaries and other compensation for elected officials and authorize the publication of notice, as well as written notice to each elected official, for the FY2012/13 budget. Click to View |
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32. |
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Discuss and take appropriate action regarding a Budget Order Amendment to allow On-Call Technology Services Department to receive a supplement of up to $100.00 per week for On-Call duty work. Amendment to read as follows:
"An employee in the Technology Services department may receive a supplement of up to $100 per week for On-Call duty work. The employee must be able to respond to an event within 30 minutes of being notified while on call. The duties require the employee to carry a cell phone while on call. The assigned on-call employee will receive calls from public safety personnel (i.e. Sheriff’s Office, 911 Communications, EMS, city police, etc.) when they have critical technology issues that cannot wait until the next business day. The week for on-call duty will be from 5:00 pm Thursday to 5:00 pm Thursday. The on-call employee must follow the departmental procedures for On-Call duty in order to receive the supplemental pay.” Click to View |
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Attachments |
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Draft Amended Budget Order
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33. |
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To discuss and consider approving a line item transfer for Information Technology Services Click to View |
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| Fiscal Impact |
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34. |
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Discuss and take appropriate action regarding requesting a portion of unclaimed capital credits from Texas Comptroller of Public Accounts and certification of purpose of the funds in compliance with Section 381.004 of the Texas Local Government Code.
Click to View |
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Attachments |
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Unclaimed Capitol Credits Letter 2011
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Comptrollers Letter 2012
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Comptroller Request Letter 2012
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35. |
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Discuss and take appropriate action on the Burn Ban. |
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36. |
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To authorize advertising and set the date of August 29, 2012 at 3:30 P.M. in the Purchasing Department to receive bids for County Road 245 Realignment Bid #12IFB00032. Click to View |
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Attachments |
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CR 245 Realignment Bidding Schedule
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37. |
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Discuss and take appropriate action on extending Williamson County Bid 12WCA051 Protective Clothing for Williamson County EMS for the same terms and conditions but with a CPI increase of 2.7% for the contract period beginning October 1, 2012 through September 30, 2013. Click to View |
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Attachments |
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Agreement to Extend and Affidavit Authorized Vendor Representative Form
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Bid Submittal
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Bid package
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Bid Tabulation
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38. |
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Discuss and take appropriate action on extending Williamson County Bid 11WCA032 Optical Scan Ballot Printing for Williamson County for the same pricing, terms and conditions as the existing contract for the contract period beginning October 1, 2012 through September 30, 2013. Click to View |
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Attachments |
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Agreement to Extend and Affidavit Authorized Vendor Representative
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Bid Submittal
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Bid Package
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Bid Tabulation
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39. |
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Consider awarding from bids received for County Road 260/266 Intersection Improvements at SH 29, Bid #12IFB00005 to the lowest and best bidder – Patin Construction, LLC. Click to View |
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Attachments |
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Contractor Recommendation CR 260-266
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HNTB Recommendation CR 260-266
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Bid Analysis CR 260-266
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40. |
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Consider authorizing advertising and setting date of August 21, 2012 at 2:00 PM in the Purchasing Department to receive proposals for RFP 13RFP00102 Landscape Maintenance for Williamson County. Click to View |
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Attachments |
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Landscape Maintenance RFP
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41. |
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Consider authorizing advertising and setting date of August 21, 2012 at 3:00 P.M. in the Purchasing Department to receive Proposals forRFP # 13RFP00107 Parks Landscape Maintenance Services Click to View |
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Attachments |
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RFP Parks Landscape
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42. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for July 2012 Extra Duty and Voluntary Duty: Click to View |
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43. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for July 2012 Extra Duty and Voluntary Duty pay: Click to View |
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44. |
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Consider approving District Office Lease Contract between State Representative Charles Schwertner and Williamson County. Click to View |
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Attachments |
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Lease
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45. |
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Discuss and take appropriate action regarding 1115 Medicaid Waiver. |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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46. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
j) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project. Click to View |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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48. |
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Discuss and take appropriate action on real estate. |
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49. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division. |
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50. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2012 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |