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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JULY 15, 2008
             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JULY 15, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Absent:
Dan A. Gattis, County Judge
Attendees:
Hal Hawes, Assistant County Attorney
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  07.08.2008 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
  No action was taken.
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
  Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.

Commissioner Birkman abstained in regards to invoice for Gabriels Funeral Home. (Conflict of Interest Affidavit attached)
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $1,737,029.47 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Wire Transfers
  Conflict of Interest Affidavit_Birkman
 
             
4.
Citizen comments.
  Liberty Hill citizen Jim Dillon and Greg Windham of Georgetown addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13)

             
5. To discuss and consider approving a line item transfer for Commissioner Precinct 4 office.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Commissioner Precinct 4 office:
From 0100-0214-003005 Office Furniture<$5,000 $500.00
To 0100-0214-004232 Training, Conferences, Seminars $500.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  TAC Acceptance Letter
 
             
6. To discuss and consider approving a line item transfer for Commissioner Precinct 4 office.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Commissioner Precinct 4 office:
From 0100-0214-003005 Office Furniture<$5,000 $350.00
To 0100-0214-004211 Telephone Service $350.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. To discuss and consider approving a line item transfer for JP #3.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for JP #3:
From 0100-0409-004998 Contingencies $12,100.00
To 0100-0453-004190 Autopsies, Med Inquests $10,000.00
To 0100-0453-004192 Transportation Autopsies $2,100.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. To discuss and consider approving a line item transfer for EMS.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for EMS:
From 0100-0540-003101 Educational Aids/Materials/Training Supplies $2,820.73
To 0100-0540-003005 Office Furniture < $5,000 $2,820.73
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. To discuss and consider approving a line item transfer for JP Pct #1:
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for JP Pct #1 with amount changes on acct #004500 and 004999:
From 0100-0451-004310 Advertising & Legal Notices $500.00
From 0100-0451-004500 Maintenance Contracts $739.00
From 0100-0451-004999 Miscellaneous $266.00
To 0100-0451-003100 Office Supplies $1,505.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Discuss and consider approving a line item transfer for the Treasurer.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Treasurer:
From 0100-0497-003006 Office Equipment<$5,000 $500.00
To 0100-0497-003005 Office Furniture<$5,000 $500.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Consider approving the Treasurer's Report on the Williamson County Finances for May 2008.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Treasurer's Report on the Williamson County Finances for May 2008.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Treasurers Report May 2008
 
             
12. Consider approving and entering into the official minutes of the Commissioners Court verification of the continuing education for the County Treasurer in accordance with the Texas Local Government Code Chapter 83, Section 003 Item (b).
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve and enter into the official minutes of the Commissioners Court verification of the continuing education for the County Treasurer in accordance with the Texas Local Government Code Chapter 83, Section 003 Item (b).
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  CE Vivian Wood
 
             
13. Consider and take appropriate action on authorizing the retirement of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.  
(Complete list filed with official minutes)
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the retirement of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  consent- auction
  consent- transfer
  consent-donation
  consent- vehicle retirement
 
             
REGULAR AGENDA
             
14. Hear and Discuss Presentation on Lone Star Circle of Care.
 

This item was moved to next week's Agenda.
             
15. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.
             
16. Discuss and take appropriate action regarding requesting a portion of unclaimed capital credits from Texas Comptroller of Public Accounts and certification of purpose of the funds in compliance with Section 381.004 of the Texas Local Government Code.
  Contracts Auditor Jim Gilger addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve requesting a portion of unclaimed capital credits from Texas Comptroller of Public Accounts and certification of purpose of the funds in compliance with Section 381.004 of the Texas Local Government Code.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Letter to Comptroller
  Information from Comptroller
 
             
17. Consider approving $200.00 to create and augment change drawers located in the District Clerk's office.  The funds will be distributed as follows: $100 for an additional cash drawer for copies and $100 to increase two existing cash drawers (copies and child support) from $50 to $100.
  District Clerk Lisa David addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve $200.00 to create and augment change drawers located in the District Clerk's office.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
18. Consider re-awarding existing contract for Seal Coating to Big Tex Paving, Inc. with an economic adjustment increase.
  URS Road Administrator Greg Bergeron and First Assistant County Auditor Julie Kiley addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To re-award existing contract for Seal Coating to Big Tex Paving, Inc. with an economic adjustment increase.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Big Tex Documentation
 
             
19. To discuss and consider approving an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the following departments:  Parks, Veteran Services, County Attorney, Information Technology, Juvenile Services, Sheriff's Office, Jail, District Attorney, Ag Extension and EMS.
  Budget Manager Ashlie Koenig and Emergency Medical Services Operation Manager Kenny Schnell addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the following departments: Parks, Veteran Services, County Attorney, Information Technology, Juvenile Services, Sheriff's Office, Jail, District Attorney, Ag Extension and EMS:
From/To Acct No. Description Amount
  0100-0510-003301 Parks/Gasoline $3,000.00
  0100-0405-003301 Vet Svcs/Gasoline $500.00
  0100-0475-003301 Cty Atty/Gasoline $2,000.00
  0100-0503-003301 IT/Gasoline $3,250.00
  0100-0576-003301 Juv Svcs/Gasoline $5,200.00
  0100-0560-003301 Sheriff's Off/Gasoline $128,000.00
  0100-0570-003301 Jail/Gasoline $9,500.00
  0100-0440-003301 Dist Atty/Gasoline $2,500.00
  0100-0540-003301 EMS/Gasoline $80,000.00
  0100-0665-003301 Ag Ext/Gasoline $1,200.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:04 A.M. ON TUESDAY, JULY 15, 2008.
             
20. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action was taken in Executive Session.
             
21. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
22. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
23. Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.)
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:11 A.M. ON TUESDAY, JULY 15, 2008.
             
24. Discuss and take appropriate action on real estate.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the acquisition of .325 acre from Joseph Land and Cattle Company for right of way for County Road 179.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
25. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
26. Discuss and take appropriate action on the County Landfill.
  No action was taken.
             
27. Discuss and take appropriate action concerning deliberation regarding economic development negotiations.
  No action was taken.
             
28. Demonstration of Ferno PowerFlexx Stretchers by EMS.
 

Emergency Medical Services Operation Manager Kenny Schnell, Joe Granberry of EMS and Mike Mueller, Regional Manager for Ferno-Washington addressed the Court.
             
29. Comments from Commissioners.
  Commissioner Long commented that there will be a benefit, barbecue and silent auction this Saturday for eighteen month old Haley Batten to help with the expenses of her illness. Her father, Randy Batten works for the Sheriff's Department and mom, Heather Batten works at Children's Advocacy Center for Williamson County.  She encouraged the Court to participate in the benefit.

COMMISSIONERS’ COURT ADJOURNED AT 11:29 A.M. ON TUESDAY, JULY 15, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 22nd day of July, 2008.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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