Commissioners Court - Regular Session

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38.

Meeting Date:	06/25/2013
Consider an order declaring an emergency and a grave necessity due to unforseeable circumstances and approve a budge amendment for the Road and Bridge
Submitted For:	Robert Daigh	Submitted By:	Lydia Linden, Unified Road System
Department:	Unified Road System
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budge amendment for the Road and Bridge

Background

The Road & Bridge Division currently has a cash ending balance of approximately $11.2 million. The Audit Office has advised us that the desirable cash ending balance should be between 8% and 16% of the Division’s budget. With our improved training we are able to productively expend $21.5 million each year maintaining our roadway system. A chart is attached showing our proposed draw down of the cash ending balance. Please note that a critical feature of the plan is the necessity to have a $2.3 million budget amendment from cash ending to the Road and Bridge budget this fiscal year. This will allow us to press forward with our current maintenance program. Not receiving the amendment will cause us to further defer already deferred pavement maintenance activities. A list of some of the Road & Bridge Expenses associated with this fiscal year that were not originally included in the budget preparation process for this year is attached.

Fiscal Impact

From/To	Acct No.	Description	Amount
To	0200-0210-003558	Culverts & Bridge Lumber	$30,000.00
To	0200-0210-003102	Safey Supplies	$2,000.00
To	0200-0210-004415	Veh Ins Deductible	$10,000.00
To	0200-0210-003555	Fencing Matls./Labor	$50,000.00
To	0200-0210-003550	Asphalt	$587,592.00
To	0200-0210-004160	Lab Fees	$50,000.00
To	0200-0210-005003	Equipment>$5,000	$8,000.00
To	0200-0210-003599	Road Const. & Maint.	$825,469.00
To	0200-0210-004621	Copier Rental & Supplies	$2,000.00
To	0200-0210-004100	Professional Services	$102,000.00
To	0200-0210-000777	Transfer to Capital Projects	$632,939.00

Attachments
Road and Bridge Fund Balance
Road and Bridge Proposed Budget Amendment

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	06/20/2013 11:05 AM
Form Started By: llinden		Started On: 06/19/2013 05:11 PM
Final Approval Date: 06/20/2013