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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, JUNE 9, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Absent:
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Nancy E. Rister, County Clerk
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Attendees:
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Marilyn Cavender, Executive Assistant County Clerk
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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06.02.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes off right-of-way work:
Precinct #4
Property of John Goode 1201 CR 484 clearing R.O.W. for sight distance.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Chisolm Trail SUD CR 233
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Off ROW Summary
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Southwest Milam WSC CR 439
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Utility Request Summary
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $6,365,453.79 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Addendum
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Funding Report
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Wire Transfers
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 -16) |
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5. |
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To consider a line item transfer for Wireless Communications.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Wireless Communications:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider a line item transfer for Commissioner Precinct #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Commissioner Precinct #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for Extension Services.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Extension Services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and take action on road closure for Racine Trail 4th of July Block Party. This road closure has been approved through our road closure process.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the road closure for Racine Trail 4th of July Block Party.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider closing Liberty Walk from Northfield to O'Connor on Saturday, July 4th, from 8:00 A.M. until 10:00 A.M. for the Brushy Creek Women's Association annual 4th of July parade and consider loaning cones and barricades.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve closing Liberty Walk from Northfield to O'Connor on Saturday, July 4th, from 8:00 A.M. until 10:00 A.M. for the Brushy Creek Women's Association annual 4th of July parade and loan cones and barricades.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Request the approval of business card purchase of $49 without a purchase order from Chappell Office products for newly hired Deputy.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve business card purchase of $49 without a purchase order from Chappell Office products for newly hired Deputy.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Consider and take appropriate action on authorizing the transfer of various items to auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of various items to auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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12. |
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Discuss and take appropriate action regarding agreement between Emergency Service District #3 Hutto and Williamson County.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve agreement between Emergency Service District #3 Hutto and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 3 Agreement
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13. |
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Discuss and take appropriate action regarding the rental of a private facility for the Elected Officials/Dept. Heads Retreat.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the rental of a private facility for the Elected Officials/Dept. Heads Retreat.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Discuss and consider final plat approval for Forest Creek, Section 38, Pct. #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat for Forest Creek, Section 38, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Forest Creek Plat
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15. |
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Discuss and consider preliminary plat approval for Enclave at the Woods, Pct. #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the preliminary plat for Enclave at the Woods, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Enclave at the Woods
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16. |
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Discuss and consider approval of amended plat of lot 25, Leff's Acres, Pct. #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the amended plat of lot 25, Leff's Acres, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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17. |
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Consider proclaiming June 16th, 2009 as Round Rock Masonic Day in recognition of their 150th Anniversary.
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Don Eames representing the Round Rock Masonic Lodge #227 addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To proclaim June 16th, 2009 as Round Rock Masonic Day in recognition of their 150th Anniversary.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Round Rock Masonic Day Proclamation
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18. |
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Hear annual presentation from the Central Texas Regional Mobility Authority (CTRMA).
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Executive Director of Central Texas Regional Mobility Authority Mike Heiligenstein and CTRMA Chairman Ray Wilkerson addressed the Court. |
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Attachments: |
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CTRMA - 2008 Annual Report
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19. |
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Consideration and action with respect to a resolution authorizing the assignment of inducement resolution, Reservation of State Ceiling and Approval of Public Hearing.
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Bart Fowler of McCall, Parkhurst & Horton addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution authorizing the assignment of inducement resolution, Reservation of State Ceiling and Approval of Public Hearing with deletion of "by the Corporation" in the contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Inducement Resolution
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20. |
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10:17 A.M.
Public Hearing with respect to the financing for AirBorn, Inc. and the issuance by the San Gabriel Industrial Development Corporation of its revenue bonds in an amount not to exceed $8,000,000 to finance the acquisition and construction of up to a 110,000 square foot manufacturing facility, including the acquisition of land, for AirBorn, Inc. and to pay a portion of the costs of issuance of such revenue bonds.
Jim Dillon of Liberty Hill and County Attorney General Counsel, Dale Rye addressed the Court.
10:26 A.M. Hearing was closed.
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21. |
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Hear the June 2009 Monthly Construction Summary Report for Road Bond and Pass Through Financing Projects.
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Richard Ridings of HNTB and Mike Weaver of Prime Strategies addressed the Court. |
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Attachments: |
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2009-06-CSR
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Vegetative Management Presentation
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22. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB and Mike Weaver of Prime Strategies addrssed the Court. |
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23. |
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Discuss and consider approving Klotz Associates, Inc. Supplemental #3 to their US 79, sect. 3 [0204-02-027] Professional Service Agreement (PSA) to allow for the execution of Supplemental #7 to Work Authorization #1.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Klotz Associates, Inc. Supplemental #3 to their US 79, sect. 3 [0204-02-027] Professional Service Agreement (PSA) to allow for the execution of Supplemental #7 to Work Authorization #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Klotz Associates Supplemental 3 to PSA US 79
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24. |
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Discuss and consider approving Klotz Associates, Inc. Supplemental #2 to their O'Connor Blvd. extension Professional Service Agreement (PSA) to allow for the execution of Work Authorization #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Klotz Associates, Inc. Supplemental #2 to their O'Connor Blvd. extension Professional Service Agreement (PSA) to allow for the execution of Work Authorization #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Klotz Associates Supplemental 2 - OConnor PSA
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25. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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No action was taken. |
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26. |
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Consider and take appropriate action on Determination Letter and Participation Agreement for Williamson County Road Bond Program for mitigation activities covering improvements to Pond Springs Road.
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Gary Boyd of the Parks Department addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Determination Letter and Participation Agreement for Williamson County Road Bond Program for mitigation activities covering improvements to Pond Springs Road in the amount of $2318.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Exhibit A to Memorandum - 10a Permit
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Pond Springs Participation Agreement
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Pond springs Determination Letter
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27. |
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Discuss and consider extending the implementation of the Williamson County Room Rental Policies and Procedures to Oct. 1, 2009.
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General Counsel Dale Rye and Mary Clark, Executive Assistant to the Commissioner Precinct 1 addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve extending the implementation of the Williamson County Room Rental Policies and Procedures to Oct. 1, 2009.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Consent Form
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Fee Schedule
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Fules and Regs
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Memo from Alison
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28. |
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Consider awarding contract to KAHickman Architects and Interior Designers for architectural services for design of renovations to the Williamson County Tax Assessor/Collector Offices, RFQ# 09WCRFQ906.
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This item was postponed until next week. |
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Attachments: |
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KAHickman RFQ Submittal
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RFQ Submittal List
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KA Hickman Architects Agreement - Austin Avenue
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RFQ Evaluation
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Presentation/Interview Evaluations
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29. |
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Consider authorizing advertising and setting Date of June 30, 2009 at 2:00 P.M. to receive bids in the Purchasing Department for guard rail materials.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set Date of June 30, 2009 at 2:00 P.M. to receive bids in the Purchasing Department for guard rail materials.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider authorizing advertising and setting date of June 30, 2009 at 2:00 P.M. to receive bids in the Purchasing Department for rubber-asphalt crack sealer.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of June 30, 2009 at 2:00 P.M. to receive bids in the Purchasing Department for rubber-asphalt crack sealer.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider authorizing advertising and setting date of June 30, 2009 at 2:30 P.M. to receive bids in the Purchasing Department for chain link fence material and services for Williamson County.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of June 30, 2009 at 2:30 P.M. to receive bids in the Purchasing Department for chain link fence material and services for Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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33. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and take action on amending the 2008-2009 Budget Order, section V.2(f), and section XXIX.2, for Outside Employment for Off-Duty Peace Officers policy.
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Kurt Showalter, Sheriff's Office Financial Analyst, Lieutenant Mike Gleason of the Sheriff's Office, First Assistant County Auditor Julie Kiley, General Counsel Dale Rye, Constable Precinct 2 Dale Vannoy and County Sheriff James R. Wilson addressed the Court.
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Attachments: |
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Outside Employment for Off-Duty peace Officers
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 12:05 P.M. ON TUESDAY, JUNE 9, 2009. |
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35. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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36. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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37. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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38. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 matters concerning personnel.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:46 P.M. ON TUESDAY, JUNE 9, 2009. |
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39. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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40. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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41. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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42. |
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Discuss and take appropriate action concerning personnel matters. |
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No action was taken. |
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43. |
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Comments from Commissioners. |
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There were no comments. |