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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:44 A.M. on TUESDAY, JUNE 2, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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05.26.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes off right-of-way work:
CR 420, CR 414 - Permission to enter property of Norman Johnson to perform repair to washed out ditch and to reshape ditches. Pct #4 - A.S.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off-ROW Summary
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,892,098.20 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Addendum
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Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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There were no citizens comments. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11) |
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5. |
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Discuss and consider approving a line item transfer for JP #1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for JP #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the 26th District Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the 26th District Court with change of account # 0100-0436-004999 from $400.00 to $337.26 and adding account # 0100-0436-004544 Equipment Repair $62.74:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider and take appropriate action on authorizing the transfer of various items including vehicles to auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items including vehicles to auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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8. |
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Consider approving the investment report for April 2009 which was approved by the investment committee on May 20, 2009.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the investment report for April 2009 which was approved by the investment committee on May 20, 2009.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Investment Report April 2009
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9. |
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Discuss and consider two (2) month road closure and detour at 1800 CR 109, Pct. #4.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a two (2) month road closure and detour at 1800 CR 109, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Road Closure
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10. |
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Discuss and take appropriate action regarding agreement between Emergency Services District #3, Hutto, TX and Williamson County.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an agreement between Emergency Services District #3, Hutto, TX and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 3 Agreement
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11. |
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Discuss and take appropriate action regarding ESD #3 Hutto's request for 30 day extension from June 1st deadline to file annual audit.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve ESD #3 Hutto's request for 30 day extension from June 1st deadline to file annual audit.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 3 Request for Extension of Time to file Annual Audit
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REGULAR AGENDA |
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12. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB and Mike Weaver of Prime Strategies addressed the Court.
No action was taken. |
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13. |
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Cancel public hearing for Long Range Transportation Plan on June 4, 2009 at 6:30 P.M. and reschedule.
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Public Information Officer Connie Watson addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To cancel the scheduled public hearing for Long Range Transportation Plan on June 4, 2009 at 6:30 P.M. and reschedule for Monday, June 29th at 6:30 P.M. at the County Courthouse on the square, 2nd floor Commissioners' Court room.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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14. |
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Hear presentation from Ivonne Espada-Simeon, US Census Bureau regarding County Participation Program and Overview of 2010 Census.
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No action was taken. |
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Attachments: |
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2010 Census Information
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15. |
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Discuss and consider approving the FY 2010 Family Preservation Resolution.
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Executive Director of Juvenile Services Charly Skaggs addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the FY 2010 Family Preservation Resolution.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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In-Home Family Preservation Resolution
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16. |
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Discuss and take action on contract amendment on Memorandum of Understanding with Williamson County school districts in regard to the Juvenile Justice Alternative Education Program.
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Executive Director of Juvenile Services Charly Skaggs addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve contract amendment on Memorandum of Understanding with Williamson County school districts in regard to the Juvenile Justice Alternative Education Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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JJAEP MOU
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17. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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No action was taken. |
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18. |
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Discuss and take appropriate action on renewal agreement with the Texas Workforce Commission for Precinct Two Constable.
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Constable Precinct 2 Dale Vannoy addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve renewal agreement with the Texas Workforce Commission for Precinct Two Constable.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Texas Workforce Commission Contract
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19. |
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Discuss and take appropriate action on terminating the Third Party Administration and Utilization Management Services Agreement with Covenant Management Systems, LP (Mediview).
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve terminating the Third Party Administration and Utilization Management Services Agreement with Covenant Management Systems, LP (Mediview).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Discuss and take appropriate action on allocating $250,000 of FY2008 Community Development Block Grant (CDBG) funds for the City of Jarrell Water Project to help pay for engineering and infrastructure costs.
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Grants Coordinator Sally Bardwell addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion:To approve allocating $250,000 of FY2008 Community Development Block Grant (CDBG) funds for the City of Jarrell Water Project to help pay for engineering and infrastructure costs.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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21. |
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Discuss and take action on appointing Ashley Reeves to ESD #5. Ashley Reeves will be replacing Scott Kreller whose term expires November 17, 2010.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To approve the appointment of Ashley Reeves to ESD #5.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Ashley Reeves
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22. |
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Consider authorizing advertising and setting date of July 9, 2009 at 2:00 P.M. in the Purchasing Department to receive RFQ responses for professional architectural/engineering design services for the Williamson County Emergency Services Operations Center project, RFQ# 09WCRFQ907.
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Emergency Operations Director John Sneed and Maintenance Supervisor Joe Latteo addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of July 9, 2009 at 2:00 P.M. in the Purchasing Department to receive RFQ responses for professional architectural/engineering design services for the Williamson County Emergency Services Operations Center project, RFQ# 09WCRFQ907.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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23. |
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Consider awarding contract to RVi Planning and Landscape Architecture and Graphic Design for landscape architectural services for Southwest Regional Park water play area, RFQ# 09WCRFQ905.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award contract to RVi Planning and Landscape Architecture and Graphic Design for landscape architectural services for Southwest Regional Park water play area, RFQ# 09WCRFQ905 with the new contract amount of $200,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RVi RFQ Response
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RVi PSA for Water Play Area
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Recommendation Letter
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Vendor Analysis
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24. |
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Consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for the Health District.
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Assistant Director of Williamson County and Cities Health District Bride Roberts addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To declare an emergency and approve a budget amendment to acknowledge additional expenditures for the Health District:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Discuss and take appropriate action regarding current pending legislation. |
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No action was taken. |
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:00 A.M. ON TUESDAY, JUNE 2, 2009. |
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26. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action taken in Executive Session. |
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27. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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28. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action taken in Executive Session. |
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29. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 matters concerning personnel.) |
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No action taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:44 P.M. ON TUESDAY, JUNE 2, 2009. |
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30. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a contract for right-of-way for Chandler Road Section 3B, for the Wolbrueck tract #37 in the amount of $225,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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32. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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33. |
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Discuss and take appropriate action concering personnel matters. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To redefine an existing position for a Director of Infrastructure and instruct HR to post it today.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Comments from Commissioners. |
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There were no comments. |