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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, JUNE 24, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Absent:
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Valerie Covey, Commissioner Precinct 3
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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06.17.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To note in the minutes Utility Request for Precinct 2: Job Site Construction - Cimarron Hills Trail West - Road cut for 8" WW line station.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Utility Request Summary
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JOB Site Construction
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
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Accounts Payable/Payroll Manager Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $2,173,101.15 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Addendum
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Wire Transfers
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4. |
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Citizen comments. |
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Mahlon Arnett of Hutto Citizens Group and Greg Windham of Georgetown addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 23)
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5. |
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To discuss and consider approving a line item transfer for the Sheriff's Office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Sheriff's Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Tax Assessor/Collector:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for the Human Resources Department.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Human Resources Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for the Recycling Center.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Recycling Center:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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9. |
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Discuss and consider approving a line item transfer for EMS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for EMS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and consider approving a line item transfer for EMS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for EMS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for the District Attorney's Office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the District Attorney's Office (with change of account # 3005 to 3006):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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12. |
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Discuss and consider approving a line item transfer for the County Judge.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Judge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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13. |
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To discuss and consider approving a line item transfer for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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14. |
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Discuss and consider approving a line transfer for the 26th District Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line transfer for the 26th District Court:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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15. |
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Consider authorizing request to block off Eclipse Cove at Sun Chase in the Ranch at Cypress Creek on July 4th, 2008 from 6:00 P.M. to 11:00 P.M.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize request to block off Eclipse Cove at Sun Chase in the Ranch at Cypress Creek on July 4th, 2008 from 6:00 P.M. to 11:00 P.M.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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16. |
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Consider closing Liberty Walk from Northfield to O’Connor on July 4th, 2008 from 8:30 A.M. to 10:30 A.M.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve closing Liberty Walk from Northfield to O’Connor on July 4th, 2008 from 8:30 A.M. to 10:30 A.M.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Liberty Walk Map
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BCWA 4th of July
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17. |
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Consider recognizing and noting in the minutes the continuing education hours earned by Commissioner Ron Morrison as required by Section 81.0025, of the Texas Local Government Code.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To recognize and note in the minutes the continuing education hours earned by Commissioner Ron Morrison as required by Section 81.0025, of the Texas Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certificate
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Advanced Transcript
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18. |
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Consider recognizing and noting in the minutes the continuing education hours earned by Commissioner Cynthia Long as required by Section 81.0025, Local Government Code.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To recognize and note in the minutes the continuing education hours earned by Commissioner Cynthia Long as required by Section 81.0025, Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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continuing education
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19. |
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Consider approving Property Tax Refunds - over $2,500.00 for the month of May 2008 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Property Tax refunds - over $2,500.00 for the month of May 2008 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Court Refunds May 08
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20. |
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Discuss and take appropriate action on agreement between City of Georgetown and Williamson County regarding fire protection.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between City of Georgetown and Williamson County regarding fire protection.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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City of Georgetown Agreement
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21. |
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Consider and take appropriate action on authorizing the retirement and trade-in of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
(Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the retirement and trade-in of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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consent-vehicle retirement
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consent- auction
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consent- transfer
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22. |
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Discuss and consider final plat approval of Windsor Oaks, Section 2, Pct. 3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve final plat for Windsor Oaks, Section 2, Pct. 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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23. |
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Discuss and consider final plat approval to Corn Hill Commercial, Phase 1, Pct. 3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve final plat for Corn Hill Commercial, Phase 1, Pct. 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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24. |
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Discuss and take appropriate action on approving new Natural Resource Agent - Dustin Coufal, presented by District Extension Administrator Ronald C. Woolley.
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District Extension Administrator Ronald C. Woolley introduced new Natural Resource Agent Dustin Coufal who addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve new Natural Resource Agent - Dustin Coufal, presented by District Extension Administrator Ronald C. Woolley.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Dustin
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25. |
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Hear presentation and take necessary action regarding the proposed Round Rock Annex.
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John Moman of Moman Architects, Project Manager for Moman Architects Susan Robinson, Tax Assessor/Collector Deborah Hunt, Facilities Project Manager Gary Wilson, Director of Facilities Joe Latteo and Emergency Medical Services Operation Manager Kenny Schnell addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To direct the Moman Architect staff to continue work on the design of a one story building and begin value engineering.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RR Annex
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26. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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27. |
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Consider authorizing project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move a total amount of $792,039.07 P180 right of way distributed to the following projects: P157 $130,523.26, P175 $51,515.81, and P183 $610,000.00 with accordance to right of way expenses that occurred between December 1, 2007 to May 31, 2008.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move a total amount of $792,039.07 P180 right of way distributed to the following projects: P157 $130,523.26, P175 $51,515.81, and P183 $610,000.00 with accordance to right of way expenses that occurred between December 1, 2007 to May 31, 2008.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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P157 Alamo Title $129K
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P157 Wilco Tax $723.36
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P175 Ernest Heine
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P175 James Parks $20K
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P175 TX American Title $13K
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P180 Expenditures
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P183 TXDOT $610K
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28. |
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Consider authorizing project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P92 Non-departmental to move $135,175.00 to P91 Limmer Loop to cover shortfall.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P92 Non-departmental to move $135,175.00 to P91 Limmer Loop to cover shortfall.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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29. |
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Consider authorizing project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P156 Non-departmental to move $206,620.00 to P176 Limmer Loop Phase 1C to cover shortfall.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P156 Non-departmental to move $206,620.00 to P176 Limmer Loop Phase 1C to cover shortfall.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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30. |
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Discuss and consider preliminary plat approval to Hoxie Estates, Pct. 4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve preliminary plat to Hoxie Estates, Pct. 4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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31. |
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Discuss and consider preliminary plat approval of Harmony Forest, Pct. 3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve preliminary plat of Harmony Forest, Pct. 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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32. |
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Discuss and take appropriate action on authorizing letter to be sent to the Texas Department of Transportation regarding the J. C. Bryson Farmstead.
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Secretary of the Williamson County Historical Commission David Hollingsworth addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize letter to be sent to the Texas Department of Transportation regarding the J. C. Bryson Farmstead with the exception opposition to the scope of the survey and defining the scope of the survey.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bryson Farmstead Letter
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33. |
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Discuss and consider authorizing advertising and setting date of July 22, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals for the leasing of approximately 260 acres of Byers’ Tract farmland, located east of Jonah, Texas. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of July 22, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals as amended for the leasing of approximately 260 acres of Byers’ Tract farmland, located east of Jonah, Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RFP for Agricultural Lease
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34. |
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Discuss and consider approving an electrical utility easement and right of way between Williamson County and Oncor Electric Delivery Company LLC.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an electrical utility easement and right of way between Williamson County and Oncor Electric Delivery Company LLC.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Oncor Easement and Right of Way
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35. |
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To discuss and approve the revised Williamson County Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, to terminate the Escrow Representative Agreement and the Escrow Agreement, and approve the Amendment to Escrow Agreement.
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First Assistant County Auditor Julie Kiley introduced Stephen Elwell, Attorney for Gjerset & Lorenz LLP who addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the revised Williamson County Indigent Care Affiliation Agreement with St. David's Healthcare Partnership, to terminate the Escrow Representative Agreement and the Escrow Agreement, and approve the Amendment to Escrow Agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Amendment to Escrow Agreement
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Termination of Escrow Agreement
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Termination of Affiliation Agreement
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Termination of Escrow Representative Agreement
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:13 A.M. ON TUESDAY, JUNE 24, 2008.
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36. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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37. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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38. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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39. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:35 P. M. ON TUESDAY, JUNE 24, 2008. |
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40. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: County Judge Dan A. Gattis Motion: To make an offer on the Longton lawsuit on Limmer Loop of $124,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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41. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken.
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42. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken.
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43. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken.
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44. |
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Comments from Commissioners. |
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Judge Gattis commented that there would be no Commissioners' Court meeting next Tuesday on July 1st but there is a Special Session Meeting this Thursday June 26, 2008 at 8:30 A.M.
Commissioner Long commented that Parks Director Jim Rodgers is doing very well after his knee replacement surgery and will go home from the hospital tomorrow. |