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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:32 A.M. on TUESDAY, JUNE 10, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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06.03.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
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Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.
Commissioner Birkman abstained in regards to invoices for San Gabriel Parkway. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $3,537,473.18 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Wire Transfers
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Conflict of Interest Affidavit_Birkman
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4. |
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Citizen comments. |
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Wayne Hartman, a Liberty Hill property owner addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11)
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5. |
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Discuss and consider approving a line item transfer for the District Attorney.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the District Attorney:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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To discuss and consider approving a line item transfer for Non-Departmental.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Non-Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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To discuss and consider approving a line item transfer for Non-Departmental.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Non-Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider approving Justice of the Peace #4, May 2008, monthly report in compliance with the Code of Criminal Procedure 103.005(b).
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Justice of the Peace #4, May 2008, monthly report in compliance with the Code of Criminal Procedure 103.005(b).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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MAY 2008 - EOM
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9. |
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Consider and take appropriate action on authorizing the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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consent-auction
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consent- transfer
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10. |
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Discuss and consider final plat approval of Sonterra West, Section 8-C.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve final plat of Sonterra West, Section 8-C.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider final plat approval for Parkside Parkway, Phase 1, Pct. 3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve final plat for Parkside Parkway, Phase 1, Pct. 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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12. |
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Hear presentation and update on the Williamson County Regional Habitat Conservation Plan (RHCP).
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SWCA Chairman of the Board Dr. Steven W. Carothers addressed the Court.
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13. |
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Hear June 2008 Monthly Construction Summary Report for Road Bond and Pass Through Financing Project.
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Richard Ridings of HNTB addressed the Court. |
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Attachments: |
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2008-06-CSR
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14. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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15. |
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Discuss and consider approving Fugro Consultants, Inc. Professional Service Agreement (PSA) for Geotechnical/Pavement Design Services for the 2006 Road Bond Program.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Fugro Consultants, Inc. Professional Service Agreement (PSA) for Geotechnical/Pavement Design Services for the 2006 Road Bond Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Fugro Consultants PSA
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16. |
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Discuss and consider approving an agreement with Brushy Creek MUD relating to signage and maintenance in the right-of-way within the Brushy Creek Municipal Utility District.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve agreement with Brushy Creek MUD relating to signage and maintenance in the right-of-way within the Brushy Creek Municipal Utility District.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Brushy Creek MUD ROW Agreement 2008
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Brushy Creek MUD ROW Agreement 2000
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Brushy Creek MUD License Agreement
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17. |
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Consider approving hike and bike trail easement with Waterstone Development for the Brushy Creek Regional Trail.
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This item was removed from the Agenda. |
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Attachments: |
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Waterstone map
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Waterstone Agreement
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18. |
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Consider approving hike and bike trail easement with Capital Metro for the Brushy Creek Regional Trail.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve hike and bike trail easement with Capital Metro for the Brushy Creek Regional Trail.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Capital Metro License Agreement
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Boulder Photo
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19. |
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Discuss and consider approving a one time payout of lost holiday and vacation time for the Communications Department.
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Emergency Operations Director John Sneed addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a one time payout of lost holiday and vacation time for the Communications Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Consider approving and appointing Marty Griffith, Director of Community Supervision and Corrections Department (CSCD), as the responsible person to oversee the DWI/Drug court costs budget and authorized expenditures.
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Director of Community Supervision and Corrections Department Marty Griffith addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve and appoint Marty Griffith, Director of Community Supervision and Corrections Department (CSCD), as the responsible person to oversee the DWI/Drug court costs budget and authorized expenditures.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY08 DWI court costs budget
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21. |
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Discuss and take appropriate action to submit proposed registration for permit by rule for an asphalt shingle processing unit at Williamson County Recycling and Disposal Facility.
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Director of Landfill Operations Steve Jacobs addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the submitting of proposed registration for permit by rule for an asphalt shingle processing unit at Williamson County Recycling and Disposal Facility.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Registration Application
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Submission for Air Quality Permit
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Appendix I for Air Quality Permit
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22. |
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Discuss and consider approving the temporary use of space at the Taylor Annex for counseling sessions to be provided once each week by a grant secured and managed through the Interagency Support Council of East Williamson County.
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Executive Director Interagency Support Council of East Williamson County Marge Tripp and Maintenance Supervisor Joe Latteo addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the temporary use of space at the Taylor Annex for counseling sessions to be provided once each week by a grant secured and managed through the Interagency Support Council of East Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Space Agreement Taylor Annex
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23. |
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Discuss and take appropriate action on retaining Mike Davis to assist the County Attorney on current pending and contemplated litigation and related matters for the time period that the County Attorney and Commissioners' Court deem necessary.
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This item was moved to Executive Session. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve retaining Mike Davis to represent the County on current pending and contemplated litigation for no more than 60 days and with concurrence of the County Judge.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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24. |
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Discuss and take appropriate action on aerial fireworks ban.
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Emergency Operations Director John Sneed addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an aerial fireworks ban.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Aerial Fireworks Ban
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25. |
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Discuss and take appropriate action regarding application for 30 day extension of time for ESD #2, Sam Bass Volunteer Fire Department, Annual Audit Report.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an application for 30 day extension of time for ESD #2, Sam Bass Volunteer Fire Department, Annual Audit Report.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD No. 2
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26. |
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Discuss and take appropriate action regarding application for 30 day extension of time for ESD #3, Hutto Volunteer Fire Department, Annual Audit Report.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an application for 30 day extension of time for ESD #3, Hutto Volunteer Fire Department, Annual Audit Report.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Extension Request
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27. |
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Discuss and take appropriate action regarding application for 30 day extension of time for ESD #5, Jarrell Volunteer Fire Department, Annual Audit Report.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve application for 30 day extension of time for ESD #5, Jarrell Volunteer Fire Department, Annual Audit Report.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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28. |
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Acknowledge and enter into official minutes of the Commissioners' Court the 2007 Certification of Compliance for Commissioner Valerie Covey for completion of the 16 hour annual continuing education requirement as codified in Section 81.0025 Local Government Code.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To acknowledge and enter into official minutes of the Commissioners' Court the 2007 Certification of Compliance for Commissioner Valerie Covey for completion of the 16 hour annual continuing education requirement as codified in Section 81.0025 Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certificate
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29. |
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Discuss and take action on request for street closure in Sendero Springs for a "Summer Block Party" on Saturday, June 21st from 5 P.M. to midnight. A section of Luminosa Lane West would be where the event will occur.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve street closure in Sendero Springs for a "Summer Block Party" on Saturday, June 21st from 5 P.M. to midnight.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Sendero Map
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30. |
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Consider awarding purchase contract for Electronic Patient Care Software for the Williamson County EMS, to the lowest and best proposal meeting specifications - emsCharts, Inc.
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Emergency Medical Services Operation Manager Kenny Schnell addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve awarding purchase contract to the lowest and best proposal meeting specifications - emsCharts, Inc. for Electronic Patient Care Software for the Williamson County EMS.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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emsCharts Inc Bid
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Electronic Patient Care Software for Williamson County EMS
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Electronic Patient Care Software for Williamson County EMS (evaluation)
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Debt Service Fund for FY 08 Taylor TIF payment. Amount budgeted was based on prior property assessments.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Debt Service Fund for FY 2008 Taylor TIF payment:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:40 A.M. ON TUESDAY, JUNE 10, 2008. |
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32. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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33. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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34. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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35. |
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Deliberation regarding Economic Development Negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:04 P.M. ON TUESDAY, JUNE 10, 2008. |
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36. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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37. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken.
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38. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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39. |
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Discuss and take appropriate action concerning deliberation regarding Economic Development Negotiations. |
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No action was taken. |
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40. |
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Comments from Commissioners. |
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Commissioner Morrison commented that he and Commissioner Covey had the opportunity last Tuesday to meet with some of the troops that will be deployed soon.
Judge Gattis commented that last Friday he went to the junior college in Killeen to a signing ceremony involving area cities and County Judges from surrounding counties. He said the troops were very appreciative of Williamson County and area County Judges were envious of how well Williamson County works with other counties.
Commissioner Long commented that on Monday the City of Leander along with a number of churches had a deployment send off party for the troops and had a good turn out.
Commissioner Covey commented that several churches including First Baptist in Georgetown are having patriotic services. She said they are planning on having a Kid Deployment Day so their children can come to Williamson County for fun and learning.
Commissioner Long commented that there was a CAMPO workshop last night and noted that every five years every non-profit organization has to update their 25 year plan. In previous plans all projects were put in the plan and were proved up fiscally later. The new 20/35 plan will call for each of the projects to be proved up fiscally at the beginning. She stated that this would require much more planning for Williamson County projects. |