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34.

Meeting Date:	05/05/2015
Discuss and take appropriate action on Line Item Transfer for Telestaff software system
Submitted For:	Scott Parker	Submitted By:	Scott Parker, Emergency Communications
Department:	Emergency Services Dept.
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and take appropriate action on Line Item Transfer for Telestaff software system.

Background

This software provides online, automated, and interactive scheduling for the staffing of shifts and other critical functions in Emergency Communications. WCEC pulled the Telestaff funding request from the FY2014-15 budget in an effort to keep our requested budget increases to a minimum. Current Process: • Is managed by an Excel spreadsheet and email, creating delays and errors in scheduling • Requires manual reconciliation of time into Kronos, using both electric and paper documentation • Consumes numerous hours keeping the schedule up-to-date and requesting coverage Benefits: • Automate, streamline, and improve schedule coverage, time tracking, and critical staffing needs • Minimize demand on numerous staff members improving productivity in other areas of need • Decrease need for additional admin / support staff for scheduling / staffing support • Would serve both Emergency Communications and Mobile Outreach Team. (There are similar issues with manual time tracking and processing with Mobile Outreach) • Would add onto and improve current Telestaff system for EMS Maintenance Costs: There will be an annual maintenance fee required – unknown amount at this time

Fiscal Impact

From/To	Acct No.	Description	Amount
From	0100.0581.004500	Maintenance Contracts	$69,677.00
To	0100.0581.005741	Computer Software >$5,000	$69,677.00

Attachments
4500 LIT Justification

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	04/30/2015 09:35 AM
Form Started By: sparker		Started On: 04/29/2015 02:38 PM
Final Approval Date: 04/30/2015