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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, MAY 18, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Absent:
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Cynthia Long, Commissioner Precinct 2
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Attendees:
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Henry Prejean, Civil Chief
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting and the Strategic Planning Session Monday, May 10th.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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05.11.2010 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To note in the minutes off right-of-way work:
CR 424 - Property of Tim Sladek - Re-shape and repair erosion problems in ditch along CR 424.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Summary - Sladek CR 424
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court.
Commissioner Birkman abstained in regards to bills for Gabriels Funeral Chapel. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $6,934,517.79 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Conflict of Interest Affidavit - Birkman
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05.18.2010 Funding Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Director of Mobile Outreach Team Annie Burwell
Georgetown Fire Chief Robert Fite
Kenneth Snyder of Northridge Acres in Round Rock
Jesus Franco of Round Rock |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13)
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5. |
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To consider approving a line item transfer for Mobile Outreach.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Mobile Outreach:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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To discuss and take appropriate action on the approval of line item transfer for Unified Road System.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Unified Road System:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider approving Justice of the Peace Pct. #4 April 2010 monthly report in compliance with Code of Criminal Procedure 103.005(b).
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Justice of the Peace Pct. #4 April 2010 monthly report in compliance with Code of Criminal Procedure 103.005(b).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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EOM Report Aprol 2010 JP4
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8. |
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Consider approving property tax collections for the month of April 2010 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax collections for the month of April 2010 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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040110-043010 GWI-RFM.pdf
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9. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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10. |
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Recognize continuing education hours for Commissioner Lisa Birkman and acknowledge that she has met the required number of hours for Commissioner for 2009 according to Section 81.0025 of the Local Government Code.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To recognize continuing education hours for Commissioner Lisa Birkman and acknowledge that she has met the required number of hours for Commissioner for 2009 according to Section 81.0025 of the Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Birkman CEU
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11. |
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Discuss and take action on the Texas Mamma Jamma Bike Ride that will take place on September 25, 2010. The starting point will be at Reunion Ranch in Georgetown.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Texas Mamma Jamma Bike Ride that will take place on September 25, 2010.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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100 Mile Route
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27 Mile Route
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45 Mile Route
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70 Mile Route
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12. |
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Discuss and consider final plat approval of Parkside at Mayfield Ranch Amenity Area, Pct. #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the final plat of Parkside at Mayfield Ranch Amenity Area, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Parkside at Mayfield Ranch Amenity Area
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13. |
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Discuss and consider preliminary approval of Bar-T Ranch Acres, Pct. #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the preliminary plat of Bar-T Ranch Acres, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bar T Ranch Acres Preliminary Plat
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REGULAR AGENDA |
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14. |
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Discuss and take appropriate action regarding a resolution honoring Thomas Bohanan in celebration of his 100th birthday. Mr. Bohanan was born May 13, 1910 in Williamson County, Texas.
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Mayor of Weir Mervin Walker addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution honoring Thomas Bohanan of Weir in celebration of his 100th birthday.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Thomas Bohanan Resolution
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15. |
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Hear presentation honoring Thomas Bohanan on his 100th Birthday from State Representative Dan M. Gattis.
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16. |
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Consider approving a resolution recognizing May 16 to 22, 2010 as National Emergency Medical Services Week in Williamson County.
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Director of EMS Kenny Schnell addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution recognizing May 16 to 22, 2010 as National Emergency Medical Services Week in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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EMS Week Resolution
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17. |
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Hear the May 2010 Construction Summary Report for Road Bond and Pass Through Financing Projects.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Attachments: |
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2010-05-CSR
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18. |
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Consider approving Change Order No. 2 in the amount of $31,143.71 for CR 214 Phase 2A, a Road Bond Project in Precinct 2.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Change Order No. 2 in the amount of $31,143.71 for CR 214 Phase 2A, a Road Bond Project in Precinct 2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CR 214 Phase 2A Change Order No. 2
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19. |
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Consider authorizing the County Judge to execute a real estate contract with William B. Travis and Bertha Elizabeth Travis for right-of-way needed on RM 2338. (P10)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with William B. Travis and Bertha Elizabeth Travis for right-of-way needed on RM 2338. (P10)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Travis Real Estate Contract
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20. |
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Consider authorizing the County Judge to execute a real estate contract with Saung Zin Park for right-of-way needed on SH 195. (P124)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with Saung Zin Park for right-of-way needed on SH 195. (P124)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Park Real Estate Contract - SH 195
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21. |
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Consider authorizing the County Judge to execute a real estate contract with James Noack and Lee Noack for right-of-way needed on Ronald Reagan Blvd. (P12)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with James Noack and Lee Noack for right-of-way needed on Ronald Reagan Blvd. (P12)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Noack Real Estate Contract - Ronald Reagan Boulevard
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22. |
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Consider approving resolution to encourage residents to participate in the development of the Williamson County Community Wildfire Protection Plan.
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The following addressed the Court:
Manager Emergency Management Jarred Thomas
Georgetown Fire Chief Robert Fife |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution to encourage residents to participate in the development of the Williamson County Community Wildfire Protection Plan.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wildfire Protection Plan Briefing Paper
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23. |
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Discuss and take action on modifications to task order HSCEDM-10-F-IG034 relating to the T. Don Hutto Facility.
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Civil Chief Henry (Hank) Prejean addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve modifications to task order HSCEDM-10-F-IG034 relating to the T. Don Hutto Facility.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Modification to IGSA DROIGSA-006-0001 T Don Hutto
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24. |
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Discuss and consider approving construction agreement with Kraftsman, L.P. for the water play components for the Southwest Regional Park Splash Pad and consider increasing the contract amount by $12,600 for a Warranty Bond.
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Senior Director of Parks & Recreation Jim Rodgers addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the construction agreement with Kraftsman, L.P. for the water play components for the Southwest Regional Park Splash Pad and consider increasing the contract amount by $12,600 for a Warranty Bond.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Kraftsman LP Agreement for Southwest Regional Park Splash Pad
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25. |
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Consider approving the Tax Collection Agreement between the Williamson County Tax Assessor/Collector and the West Williamson County Municipal Utility District No. 1 authorizing tax collection for properties located in West Williamson County MUD District No. 1.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Tax Collection Agreement between the Williamson County Tax Assessor/Collector and the West Williamson County Municipal Utility District No. 1 authorizing tax collection for properties located in West Williamson County MUD District No. 1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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West Williamson County MUD No 1 Tax Collection Agreement
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West Williamson County MUD No 1 Tax Collection Resolution
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26. |
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Discuss and take appropriate action on FY10/11 social assistance contracts.
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This item was removed from the Agenda. |
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Attachments: |
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Contract Comparison
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27. |
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Discuss and take appropriate action regarding an agreement for Payroll Accounting and Internal Audit Services between Williamson County and the Third Administrative Judicial Region of Texas.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an agreement for Payroll Accounting and Internal Audit Services between Williamson County and the Third Administrative Judicial Region of Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Agreement for Payroll Accounting and Internal Audit Services - Third Administrative Judicial Region of Texas
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28. |
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Consider awarding proposals received for proposal # 10WCP906, software license, training and support for the Williamson County Auditor’s office. To the best proposer meeting specifications- CCH TeamMate.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award CCH TeamMate proposal# 10WCP906, software license, training and support for the Williamson County Auditor’s office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CCH TeamMate Agreement - Audit Software
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29. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Round Rock Annex Grand Opening donations.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Round Rock Annex Grand Opening donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of the Round Rock Annex Grand Opening Donations.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of the Round Rock Annex Grand Opening Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO ROAD DISTRICT MEETING AT 10:46 A.M. ON TUESDAY, MAY 18, 2010 AND RECONVENED AT 10:48 A.M.
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:48 A.M. ON TUESDAY, MAY 18, 2010. |
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31. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person).
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way for US 79 Section 3 from East of Hutto to CR 402.
h) Discuss proposed acquisition of property for right-of-way for US 79 Section 5A from East of Taylor to Thrall.
i) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
j) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
k) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
l) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
m) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
n) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
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No action was taken in Executive Session. |
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32. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 Consultation with Attorney).
Litigation or claims or potential litigation or claims against the County or by the County and/or other confidential attorney-client matters, including contracts (discussion and possible action)
a) Status Update-Pending Cases or Claims
b) Employment related matters
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:37 A.M. ON TUESDAY, MAY 18, 2010. |
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33. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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34. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the amount of $25,000 plus withdrawal of objections to unemployment claim in order to settle the Erickson claim and authorize the County Judge to execute the settlement documents as presented by the County Attorney's office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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35. |
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Comments from Commissioners. |
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Commissioner Birkman introduced West Point Cadet Max Lujan who is interning at her office this week.
Judge Gattis acknowledged Dr. Orlynn Evans and welcomed him back to the Court.
Judge Gattis said there will be an agenda item in the near future in regards to Road Bonds, Budget Order, Tobacco Fund and the Road and Bridge budget. |