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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:40 A.M. on TUESDAY, MAY 11, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Henry Prejean, Civil Chief
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Connie Singleton, Deputy County Clerk
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Dale Rye
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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05.04.2010 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $1,742,053.55 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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05.11.2010 Funding report
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Wire Transfers
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Quick Check Report
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4. |
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Citizen comments. |
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There were no citizen comments. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 9) |
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5. |
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Discuss and consider approving a line item transfer for Records Management Preservation Fund.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Records Management Preservation Fund:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the DA's office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the DA's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for all County Courts at Law.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for all County Courts at Law:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider and take appropriate action on authorizing the re-mount of an ambulance box, the trade-in of the chassis and the transfer of various items to auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the re-mount of an ambulance box, the trade-in of the chassis and the transfer of various items to auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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Asset Transfer
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9. |
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Consider approving property tax refunds over $2,500 for the month of April 2010 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax refunds over $2,500 for the month of April 2010 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Court Refunds Apr 10.pdf
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REGULAR AGENDA |
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10. |
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Discuss and take appropriate action on road bond program. |
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No action was taken. |
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11. |
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Discuss and take possible action on submitting comments to the Texas Department of Transportation's Statewide Long-Range Transportation Plan-2035.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Bob Daigh submitting Williamson County Commissioners’ comments to the Texas Department of Transportation’s Statewide Long-Range Transportation Plan-2035.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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overview
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TxDOT Long Range Comment
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12. |
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Discuss and take appropriate action regarding 2011 TCDRS Employer Contribution Rate.
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Budget Officer Ashlie Koenig addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the 2011 TCDRS Employer Contribution Rate.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2011 TCDRS Employer Contribution Rate
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13. |
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Consider approving PSTP Suddenlink agreement.
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ITS Director Jay Schade addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Public Safety Technology Project (PSTP) Suddenlink agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PSTP Suddenlink Agreement
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14. |
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Discuss and take appropriate action on distribution of funds for the Hutto Education Foundation.
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President of Hutto Education Foundation Denise Carrington addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve distribution of funds for the Hutto Education Foundation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Hutto ISD Education Foundation Proposal
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15. |
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Discuss and take appropriate action on the Ranch at Cypress Creek Off Duty Officer agreement.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To approve the Ranch at Cypress Creek Off Duty Officer agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Ranch at Cypress Creek Off Duty Officer Agreement
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16. |
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Discuss and take appropriate action on an agreement with ESRI to provide data for the Community Maps Program.
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Director of GIS/Addressing Richard Semple addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an agreement with Environmental Systems Research Institute (ESRI) to provide data for the Community Maps Program.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ArcGIS Community Maps Program Agreement
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17. |
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Consider approving a resolution amending authorized representatives for the Tax Assessor/Collector's Texpool Investment accounts to remove Joe Pondrom and add Larry Gaddes.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: County Judge Dan A. Gattis Motion: To approve a resolution amending authorized representatives for the Tax Assessor/Collector's Texpool Investment accounts to remove Joe Pondrom and add Larry Gaddes.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TexPool Resolution
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18. |
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Discuss and take appropriate action regarding the recording of official ESD documents in the County Clerk's records. |
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County Clerk Nancy Rister addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve waiving the filing fee for the recording of all Treasurer’s bonds of each Emergency Services Districts in the Official Public Records of the county.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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19. |
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Consider awarding bids received for Bid # 10WC806, hazardous materials response unit trailer, to the lowest and best bidder meeting specifications- R. A. Adams Enterprises, Inc.
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The following addressed the Court:
Purchasing Director Bob Space
HAZMAT Coordinator for EMS Marty Herrin |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award Bid #10WC806, hazardous materials response unit trailer to R. A. Adams Enterprises, Inc.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tabulation
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RA Adams Bid
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Recommendation Letter
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20. |
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Consider authorizing advertising and setting date of June 1, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for guard rail materials for Unified Road and Bridge Systems.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of June 1, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for guard rail materials for Unified Road and Bridge Systems.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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21. |
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Consider re-awarding existing contract for fluids and grease for Fleet Services to Arnold Oil Company and approving price increase. (complete documentation filed with minutes)
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This item was removed from the Agenda. |
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Attachments: |
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old price_new price comparison
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renewal letter Arnold Oil
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price increase documentation
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22. |
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Consider awarding contract with ACS Government Systems, Inc. (3rd party supplier of Firehouse software) for proposal # 09WCP817, Public Safety Technology Program for FRMS (Fire Records Management Systems) data consolidation.
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The following addressed the Court:
Director of GIS/Addressing Richard Semple
Deputy Chief for Leander Fire Department Bill Gardner |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award a contract to ACS Government Systems, Inc. (3rd party supplier of Firehouse software) for proposal # 09WCP817, Public Safety Technology Program for FRMS (Fire Records Management Systems) data consolidation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Firehouse Software License Agreement
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Firehouse Software Maintenance Agreement
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23. |
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Consider authorizing advertising and setting date of June 1, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for seal coating for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of June 1, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for seal coating for URS.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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24. |
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Consider authorizing advertising and setting date for the Purchasing Department to receive bids for road construction project, O’Connor Boulevard extension, bid number 10WC815.
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This item was moved to Executive Session. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date for the Purchasing Department to receive bids for road construction project, O’Connor Boulevard extension from RR 620 to SH 45 , bid number 10WC815.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Consider awarding bids received for Bid #10WC808, HD-5 Propane Motor Fuel to the lowest and best bidder- Ferrellgas Partners, L.P.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To award bid #10WC808, HD-5 propane motor fuel to Ferrellgas Partners, L.P.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tabulation
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Ferrellgas Propane Bid
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Recommendation Memo
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26. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:38 A.M. ON TUESDAY, MAY 11, 2010. |
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28. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 Consultation with Attorney.)
Litigation or claims or potential litigation or claims against the County or by the County and/or other confidential attorney-client matters, including contracts (discussion and possible action)
a) Status Update-Pending Cases or Claims
b) Employment related matters
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No action was taken in Executive Session. |
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29. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person).
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
h) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
i) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
j) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
k) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
l) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:45 A.M. ON TUESDAY, MAY 11, 2010. |
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30. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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31. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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32. |
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Comments from Commissioners. |
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Commissioner Covey commented that another Habitat home is going up on Friday in Georgetown. |
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33. |
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Court recessed at 11:46 A.M and reconvened at
1:02 P.M. for Pre-Recommendation Budget Hearings.
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The following addressed the Court:
Justice of the Peace Precinct 3 Steve Benton
Senior Director of Parks & Recreation Jim Rodgers
Court Administrator Jessica Schmidt for Justice of the Peace Precinct 4 Judy Hobbs
Senior Director of Technology Services Jay Schade
Constable Precinct 3 Bobby Gutierrez
Director of the Community Supervision and Corrections Department Marty Griffith
Director of Veteran's Services Donna Harrell |
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Attachments: |
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Budget Hearings Documentation
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