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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, MAY 4, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Henry Prejean, Civil Chief
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting and Budget Workshop.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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04.27.2010 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey To note in minutes the following Right-of-Way Use:
Pct #4 - CR 398 property owners: Gwen Ericson, Randall Bohls, Billy Turner Jr. - Replace culvert pipes and clean out drainage channel, remove brush and debris.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off-ROW CR 398
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $3,454,926.55 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Addendum
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05.04.2010 Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Jerry Tidwell of Weir
Tax Assessor and Collector Deborah Hunt introduced thr new Chief Deputy for Tax Accessor/Collector, Larry Gaddes. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 14) |
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5. |
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Discuss and consider approving a line item transfer for Non-Departmental.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Non-Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the County Attorney's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for the County Attorney's office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Haz-Mat.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Haz-Mat:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Quotes
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Memo
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9. |
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Discuss and consider approving a line item transfer for All County Courts at Law.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for All County Courts at Law:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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To discuss and take appropriate action on the approval of a line item transfer for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider approving a line item transfer for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Consider various road and lane closures on May 16, 2010 from 7:00 A.M. until 10:30 A.M. for ARC Daisy 5K.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve road and lane closures on May 16, 2010 from 7:00 A.M. until 10:30 A.M. for ARC Daisy 5K.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Daisy5KApprovalLetter
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Daisy5KTrafficPlan
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Daisy5KNotification
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13. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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14. |
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Discuss and consider final plat approval for Batten Subdivision, Pct. #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the final plat for Batten Subdivision, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Batten Subdivision
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REGULAR AGENDA |
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15. |
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Discuss and take appropriate action on road bond program.
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No action was taken. |
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16. |
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Discuss and consider approving URS Corporation Supplemental #1 to Travel Demand Model Professional Service Agreement (PSA).
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This item was removed from the Agenda. |
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Attachments: |
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URS Supp1 to TDM PSA
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17. |
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Consider approving Change Order No. 1 in the amount of $39,057.66 for US 183, a Pass Through Financing Project in Precinct 2.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Moton: To approve Change Order No. 1 in the amount of $39,057.66 for US 183, a Pass Through Financing Project in Precinct 2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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US 183 Change Order No 1
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18. |
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Consider a resolution determining the necessity and authorizing the condemnation of certain property interests required for the construction of US 183 and take appropriate action. (Land Partnership No. 1)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution determining the necessity and authorize the condemnation of certain property interests required for the construction of US 183. (Land Partnership No. 1)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Land Partnership Comdemnation Resolution - US 183
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19. |
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Consider authorizing budget transfer request of 2001 Road Bond monies per Mike Weaver, Road Bond Manager recommendation: transfer $450,000.00 from P92 (Non Departmental Unallocated Interest) to P149 (SH 195).
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize budget transfer request of 2001 Road Bond monies per Mike Weaver, Road Bond Manager recommendation: transfer $450,000.00 from P92 (Non Departmental Unallocated Interest) to P149 (SH 195).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Discuss and consider approving the contracts for purchase of easements for The Highlands at Mayfield Ranch in the Southwest Regional Park.
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Senior Director of Parks & Recreation Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the contracts for purchase of easements for The Highlands at Mayfield Ranch in the Southwest Regional Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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The Highlands at Mayfield Ranch Easements Contract
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21. |
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Discuss and take appropriate action regarding the appointment of Kerry Russell to serve as Williamson County's representative on the WCCHD board.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the appointment of Kerry Russell to serve as Williamson County's representative on the Williamson County and Cities Health District (WCCHD) board.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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22. |
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Discuss and take appropriate action regarding the appointment of Mickie Ross as a member of the Williamson County Historic Commission.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the appointment of Mickie Ross as a member of the Williamson County Historic Commission.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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23. |
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COMMISSIONERS' COURT RECESSED TO PUBLIC HEARING AT 10:00 A.M.
Hold a public hearing to change the street name San Gabriel Cirlcle in Durham Park, Liberty Hill to Birdsong Cove.
COMMISSIONERS' COURT RECONVENED FROM PUBLIC HEARING AT 10:01 A.M. |
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24. |
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Discuss and take appropriate action to change the street name San Gabriel Circle in Durham Park, Liberty Hill to Birdsong Cove. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the name change of San Gabriel Circle in Durham Park, Liberty Hill to Birdsong Cove.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Discuss and take appropriate action regarding an agreement between Williamson County and the Third Administrative Judicial Region for payroll accounting and internal audit services.
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This item was removed from the Agenda. |
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Attachments: |
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Agreement
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26. |
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Consider approval of conversion of six County Jail Administrative Technician positions to Corrections Officers.
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County Sheriff James R. Wilson addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the conversion of six County Jail Administrative Technician positions to Corrections Officers as required by the State Jail Standards.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jail Conversions
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Required Conversions
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27. |
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Consider awarding bids received for Bid # 10WC806, Hazardous Materials Response Unit Trailer, to the lowest and best bidder meeting specifications- R.A. Adams Enterprises, Inc.
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This item was removed from the Agenda. |
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Attachments: |
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Haz Mat Trailer Bid Tabulation
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RA Adams Enterprises Bid
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Recommendation Letter
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28. |
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Consider authorizing advertising and setting date of May 25, 2010 at 3:00 P.M. in the Purchasing Department to receive bids for road construction project, CR 313 East, Phase II, bid number 10WC814.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of May 25, 2010 at 3:00 P.M. in the Purchasing Department to receive bids for road construction project, CR 313 East, Phase II, bid number 10WC814.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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Consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for JP #1.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and approve a budget amendment to acknowledge additional expenditures for JP #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for JP #1.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and approve a budget amendment to acknowledge additional expenditures for JP #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Round Rock Annex Grand Opening donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Round Rock Annex Grand Opening donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of the Round Rock Annex Grand Opening donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of the Round Rock Annex Grand Opening donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:03 A.M. ON TUESDAY, MAY 4, 2010. |
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33. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person).
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
h) Discuss proposed acquisition of property for right-of-way on CR 274/San Gabriel Parkway.
i) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
j) Discuss proposed acquisition of property for right-of-way along Great Oaks extension.
k) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
l) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:52 A.M. ON TUESDAY, MAY 4, 2010. |
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34. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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35. |
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Comments from Commissioners. |
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Commissioner Birkman noted that she has moved into her new office and has new business cards available.
Commissioner Covey said she and Commissioners Birkman and Long participated last Saturday with Habitat for Humanity. |