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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, MAY 13, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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05.06.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes off right-of-way work and Utility Requests:
CR 343 - Permission to enter the property of James Stiles and John Stiles for the purpose of accessing the bridge on the county road to repair the bridge. (Pct. 4 -TF)
Indian Springs - Permission to enter the property of Helen Burk to clear trees for drainage project. (Pct. 3 - CT)
Utility Request:
Precinct 1 - J.M. Utilities - 13,000 blk. of Tamayo Road - Road cut for concrete restraint and 6" water line.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Work
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Utility Request Summary
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J M Utilities
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
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First Assistant County Auditor Julie Kiley addressed the Court.
Commissioner Birkman abstained in regards to invoices for San Gabriel Parkway. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $1,007,236.27 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Addendum
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Wire Transfers
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Birkman Conflict of Interest
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4. |
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Citizen comments. |
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Liberty Hill citizen Jim Dillon and Greg Windham of Georgetown addressed the Court.
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13)
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5. |
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Discuss and consider approving a line item transfer for Commissioner's Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Commissioner's Court:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for Emergency Communications.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Emergency Communications:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving line item transfers for Commissioner Pct. 1.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve line item transfers for Commissioner Pct. 1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for Extension Services.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Extension Services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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LIT-Livestock
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9. |
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Discuss and consider approving a line item transfer for Mobile Outreach.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Mobile Outreach:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider closing Centerbrook Place from Hidden Brook Place to Fairway Path for a block party on May 24th, 2008 from 5 P.M. to 9 P.M. and lending cones and barricades.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve closing Centerbrook Place from Hidden Brook Place to Fairway Path for a block party on May 24th, 2008 from 5 P.M. to 9 P.M. and lending cones and barricades.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Map
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Block Party Request
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11. |
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Consider and take appropriate action on authorizing the transfer of bicycles from the Sheriff's Office and the transfer of various items from other departments through inter-office transfer to auction/donation and/or disposal. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of bicycles from the Sheriff's Office and the transfer of various items from other departments through inter-office transfer to auction/donation and/or disposal.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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consent- auction
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consent- bicycles
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12. |
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Discuss and consider approving the plat for Estancia, Section Two, Precinct 2.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the plat for Estancia, Section Two, Precinct 2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Discuss and consider approving Fire Contract for Cedar Park.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Fire Contract for Cedar Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Cedar Park Fire Department Interlocal Agreement
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REGULAR AGENDA |
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14. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB and Public Information Officer Connie Watson addressed the Court. |
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15. |
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Discuss and consider approving Huggins/Seiler & Associates, LP Supplemental #4 to their CR 111/Westinghouse Road Professional Service Agreement (PSA) allowing for execution of Work Authorization #7.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Huggins/Seiler & Associates, LP Supplemental Agreement #4 to their CR 111/Westinghouse Road Professional Service Agreement (PSA) allowing for execution of Work Authorization #7.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Huggins_Seiler Supplemental 4 CR 111_Westinghouse Road
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16. |
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Consider approving Change Order No. 2 for the 12" water main relocation at SH 29 (Wilco Project No. 08WC604) in Precinct 3.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Change Order No. 2 for the 12" water main relocation at SH 29 (Wilco Project No. 08WC604) in Precinct 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Herschap Change Order SH 29
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17. |
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Consider approving US 79, Section 3 (a Pass Through Financing Project) - Standard Utility Agreement with Jonah Water Special Utility District (SUD).
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve US 79, Section 3 (a Pass Through Financing Project) - Standard Utility Agreement with Jonah Water SUD.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jonah Water SUD Standard Utility Agreement US 79
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18. |
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Consider authorizing County Judge to execute closing documents to acquire Lots 1,2,7 and 8 and a portion of Lots 3 and 8, Block 2, Glasscock Addition located at 904 South Main, 909 South Main and 909 South Austin Avenue.
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This item was moved to Executive Session. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize County Judge to execute closing documents to acquire Lots 1,2,7 and 8 and a portion of Lots 3 and 8, Block 2, Glasscock Addition located at 904 South Main, 909 South Main and 909 South Austin Avenue for $2.4 million.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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19. |
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Consider setting a date for a public hearing to change the street name Devil River Loop to Fort Mabry Loop in Parkside at Mayfield Ranch Section 3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To set a date of May 27, 2008 at 10:00 A.M. for a public hearing to change the street name Devil River Loop to Fort Mabry Loop in Parkside at Mayfield Ranch Section 3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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10:11 A.M. Hold Public Hearing for the cancellation of Daum Estates. Pct. #4
County Engineer Joe England, Matt Jones, agent for Mrs. Jan Daum and Liberty Hill citizen Jim Dillon addressed the Court.
10:15 A.M. Public Hearing closed. |
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21. |
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Discuss and take appropriate action for the cancellation of Daum Estates. Pct. #4 |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the cancellation of Daum Estates. Pct. #4
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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22. |
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Consider and take appropriate action to change the spelling of Hale Erwin Dr and Hale Erwin Cv to Hale Irwin Dr and Hale Irwin Cv in Forest Creek Section 36, Pct #4.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve changing the spelling of Hale Erwin Dr and Hale Erwin Cv to Hale Irwin Dr and Hale Irwin Cv in Forest Creek Section 36, Pct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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23. |
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Consider exempting District Clerk from three business day deposit requirement and allow monies collected for the County to be deposited no later than seven business days pursuant to Code Of Criminal Procedures Art. 103.004, Subsections (a) and (b).
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First Assistant County Auditor Julie Kiley and District Clerk Lisa David addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve exempting District Clerk from three business day deposit requirement and allow monies collected for the County to be deposited no later than seven business days pursuant to Code Of Criminal Procedures Art. 103.004, Subsections (a) and (b).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 4 Ron Morrison
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Nay:
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Commissioner Precinct 3 Valerie Covey
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24. |
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Discuss and consider changing the CAD Manager position to a GIS Analyst position in 911 Communications Department and moving the position to the ITS Department.
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Emergency Operations Director John Sneed , GIS Coordinator/Analyst Richard Semple and ITS Director Jay Schade addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve changing the CAD Manager position to a GIS Analyst position in 911 Communications Department and moving the position to the ITS Department.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Consider awarding bids received for the Underground Water Lines for Williamson County Facility Services Center to the lowest and best bidder- Forsythe Brothers Infrastructure, LLC for $74,000.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve awarding bid received to the lowest and best bidder- Forsythe Brothers Infrastructure, LLC for $74,000 for the Underground Water Lines for Williamson County Facility Services Center.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Forsythe Brothers Bid
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26. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Parks Department.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Parks Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Parks Department.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Parks Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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28. |
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To declare an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the reimbursement from the Attorney General's office for the purpose of Sexual Assault Nurse Exam (SANE).
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District Attorney John Bradley and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the reimbursement from the Attorney General's office for the purpose of Sexual Assault Nurse Exam:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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To declare an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the reimbursement from the Attorney General's office for the purpose of Sexual Assault Nurse Exam (SANE).
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District Attorney John Bradley addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the reimbursement from the Attorney General's office for the purpose of Sexual Assault Nurse Exam:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable
circumstances and approve a budget amendment to recognize the revenues from Bluebonnet Trails Mental Health Mental Retardation (MHMR) for expansion of client services.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to recognize the revenues from Bluebonnet Trails MHMR for expansion of client services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to recognize the additional expenditures for additional client services for Bluebonnet Trails MHMR.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to recognize the additional expenditures for additional client services for Bluebonnet Trails MHMR:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:33 A.M. ON TUESDAY, MAY 13, 2008.
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32. |
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Discuss Real Estate ( EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property. ) |
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No action was taken in Executive Session. |
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33. |
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Discuss pending or contemplated litigation ( EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney. ) |
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No action was taken in Executive Session. |
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34. |
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Discuss County Landfill ( EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:32 P.M. ON TUESDAY, MAY 13, 2008.
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35. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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36. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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37. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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38. |
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Comments from Commissioners.
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Commissioner Birkman commented that she had a public meeting Monday night that went well and she appreciated everyone who attended.
Commissioner Long commented that she had a meeting in Libery Hill Monday night and received good feedback from the public. The CAMPO vote on the Travis/Williamson County border near Anderson Mill project was approved and the trails project in Round Rock also passed.
Commissioner Covey commented that CAMPO approved the $8.8 million for the Williams Drive Project. She also advised the Court of the ribbon cutting this Friday at 11:00 A.M for the phase of Ronald W. Reagan Blvd. between FM 3405 and Williams Drive.
Commissioner Morrison commented that there was a very positive City Council meeting in Hutto in regards to the landfill.
Judge Gattis commented that he was pleased that recycling was the most discussed item at the Hutto City Council Meeting. |
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39. |
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Commissioners' Court recessed at 11:40 P.M. until 1:00 p.m. for
PRE-RECOMMENDATION BUDGET HEARINGS
1:00 P.M. - 4:00 P.M.
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The following addressed the Court:
Emergency Medical Services Operations Manager Ken Schnell
District Attorney John Bradley
Constable Precinct 1 Gary Griffin
HAZMAT Coordinator for EMS Marty Herrin
Justice of the Peace Precinct 3 Steve Benton
Justice of the Peace Precinct 1 Dain Johnson
Court Administrator/Chief Deputy Justice of Peace Pct. 4 Jessica Schmidt
Chief of Operations for Emergency Communications Patrick Cobb
Donna Harrell of Veterans Services
ITS Director Jay Schade
Parks Director Jim Rodgers |