Commissioners Court - Regular Session

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Meeting Date:	04/28/2015
Discuss, consider and take appropriate action on Line Item Transfer for Emergency Communications
Submitted For:	Scott Parker	Submitted By:	Melissa Pogue, Emergency Communications
Department:	Emergency Services Dept.
Agenda Category:	Consent

Information

Agenda Item

Discuss, consider and take appropriate action on Line Item Transfer for Emergency Communications.

Background

This transfer request is for two specific projects that are not currently funded in our budget. Due to the Capital Area Emergency Communications District paying a portion of the of the overall maintenance cost for Priority Dispatch Corporation, we have $105,879 in funds available in Line Item 04500. It is our desire to move forward with the Telestaff Software project proposed in previous budget years and with completion of the Simulation Lab for WCEC. Each project is outlined below.

Project #1 - Telestaff Software - $69,676
This software provides online, automated, and interactive scheduling for the staffing of shifts and other critical functions in Emergency Communications. WCEC pulled the Telestaff funding request from the FY2014-15 budget in an effort to keep our requested budget increases to a minimum.

Current Process:
• Is managed by an Excel spreadsheet and email, creating delays and errors in scheduling
• Requires manual reconciliation of time into Kronos, using both electric and paper documentation
• Consumes numerous hours keeping the schedule up-to-date and requesting coverage

Benefits:
• Automate, streamline, and improve schedule coverage, time tracking, and critical staffing needs
• Minimize demand on numerous staff members improving productivity in other areas of need
• Decrease need for additional admin / support staff for scheduling / staffing support
• Would serve both Emergency Communications and Mobile Outreach Team. (There are similar issues with manual time tracking and processing with Mobile Outreach)
• Would add onto and improve current Telestaff system for EMS

Maintenance Costs: There will be an annual maintenance fee required – unknown amount at this time

Fiscal Impact

From/To	Acct No.	Description	Amount
From	0100.0581.004500	Maintenance Contracts	69,676
To	0100.0581.005741	Computer Software >$5000	69,676

Attachments
No file(s) attached.

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	04/23/2015 10:18 AM
Budget Office	Ashlie Holladay	04/23/2015 11:07 AM
Form Started By: mpogue		Started On: 04/23/2015 09:58 AM
Final Approval Date: 04/23/2015