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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
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5. |
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Discuss and consider approving a Line Item Transfer for the District Attorney's Office. Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving line item transfer for County Sheriff. Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for All County Courts at Law. Click to View |
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| Fiscal Impact |
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8. |
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Acknowledge and enter into the official minutes of the Commissioner's Court the line item transfers from merit pool monies to various departments approved by the Budget Office from January - March 2015. Click to View |
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Attachments |
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Q 2 Merit Report
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9. |
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Discuss, consider, and take appropriate action regarding Courthouse Repointing Project and approve Change Orders (nos. 1-5) in the total amount of $8,328.00 for additional repointing and misc. necessary items beyond the original scope.
Click to View |
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Attachments |
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P402 Sunbelt Change Order 1
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P402 Sunbelt Change Order 2
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P402 Sunbelt Change Order 3
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P402 Sunbelt Change Order 4
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P402 Sunbelt Change Order 5
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10. |
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Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (1) 4 drawer file cabinet; (7) assorted pieces from modular desks; (1) bulletin board; (1) laptop (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Sale
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11. |
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Discuss, consider and take appropriate action on authorizing the disposal of (2) Tractors; (2) Rotary Mowers; (1) Trailer through sale; pursuant to Tex. Local Gov't Code § 263.152. Click to View |
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Attachments |
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Ground Maintenance Equipment & Accessories
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12. |
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Discuss, consider and take appropriate action on new Work Authorization with Pape-Dawson Engineers, Inc. for cross culvert inspection services for Williamson County Road & Bridge. Click to View |
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Attachments |
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Pape Dawson WA 1
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13. |
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Discuss, consider and take appropriate action on new Work Authorization with Steger & Bizzell Engineering, Inc. for cross culvert inspection services for Williamson County Road & Bridge. Click to View |
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Attachments |
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Steger Bizzell WA 1
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14. |
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Discuss, consider and take appropriate action on new Work Authorization with Surveying and Mapping (SAM) LLC for on call surveying services for Williamson County Road & Bridge. Click to View |
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Attachments |
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SAM WA 2
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15. |
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Discuss, consider and take appropriate action on new Work Authorization with Surveying and Mapping (SAM) LLC for Professional Survey Services for the Williamson County Expo Center. Click to View |
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Attachments |
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SAM Expo Center Work Authorization
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16. |
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Discuss, consider and take appropriate action on approval of the final plat for the Sonterra West Section 8-I Phase 2 Subdivision - Pct 3. Click to View |
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Attachments |
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Final Plat - Sonterra West Sec 8-I Ph 2
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REGULAR AGENDA |
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17. |
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Discuss and take appropriate action on a Resolution declaring April 12-18, 2015, as National Telecommunicator Week Click to View |
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Attachments |
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Wilco NTW Resolution
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18. |
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Recognize the excellent work and efforts of the Telecommunications Professionals throughout Williamson County. Click to View |
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19. |
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Discuss, consider and take appropriate action on proclamation recognizing the career of Cynthia Guerrero of the Williamson County and Cities Health District. Click to View |
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Attachments |
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Proclamation for Cynthia Guerrero
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20. |
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Discuss, consider and take appropriate action on recognition of Jessica Schmidt, JP 4 Chief Court Administrator, as the CTJPCA Clerk of the Year. Click to View |
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21. |
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Receive and discuss the receipt of the Texas Comptroller Leadership Circle Platinum Member Award for the sixth consecutive year. Only if necessary, take any appropriate action regarding same.
Click to View |
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22. |
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Discuss, consider and take appropriate action on Precinct 3 Justice of the Peace Bill Gravell's Office receiving the 2015 Tyler Public Sector Excellence Award at the Odyssey Conference in Dallas. Click to View |
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23. |
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Discuss, consider and take appropriate action on presentation of check by Capital Area Housing Finance Corporation to Habitat for Humanity of Williamson County, Texas. Click to View |
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24. |
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Receive and discuss the 2014 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR). Only if necessary, take any appropriate action regarding same. Click to View |
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Attachments |
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2014 CAFR
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2014 PAFR
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2014 Governance Letter
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25. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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26. |
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Consider approving Change Order No. 10 in the amount of $16,295.16 for IH 35 NBFR, a Pass Through Financing Project in Precinct 3. Click to View |
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Attachments |
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IH 35 NBFR CO 10
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27. |
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Consider approving Change Order No. 7 in the amount of $2,725.00 for CR 138, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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CR 138 CO 7
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28. |
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Discuss, consider and take appropriate action regarding approval of standard license agreement with the Williamson County Sun for newspaper rack at the Justice Center and authorize donation of proceeds to Employee Fund pursuant to Tex Loc. Gov’t Code § 81.032.
Click to View |
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Attachments |
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SunNewstandLease2015
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29. |
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Discuss, consider, and take appropriate action regarding setting a bond for the County Elections Administrator in an amount not to exceed $20,000.00 payable to the County Judge, approved by the Commissioners Court, and conditioned on the faithful performance of the duties of the position. Click to View |
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30. |
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Discuss and take appropriate action on the Emergency Communications Dispatch Steering Committee Bylaws. The Dispatch Steering Committee will provide guidance, community input, and oversight on 9-1-1 call taking, radio dispatching, and other emergency communications related activities. Click to View |
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Attachments |
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WCEC Governance Bylaws
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31. |
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Discuss, consider and take any appropriate action regarding approval and receipt of agreements for vehicle reimbursements during off-duty work conducted by Sheriff's Office deputies with:
a. Austin Energy (City of Austin)
b. City National Bank of Taylor Click to View |
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Attachments |
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Vehicle Agreements040915
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32. |
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Discuss, consider and take appropriate action on terminating an Interlocal Agreement for Habitual Violator Program (Contract No. 87-4XXF5001) relating to the Office of Williamson County Constable, Pct. 1 provision of targeted law enforcement services in support of the State of Texas - Habitual Toll Violator Program.
Click to View |
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Attachments |
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TXDOT Habitual Violator Contract
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Contract Termination Letter
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33. |
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Discuss, consider and take appropriate action to approve revised service agreement with Suddenlink for additional broadband to support county IT operations pursuant to Tex. Loc. Gov’t Code § 262.024(a)(7)(C).
Click to View |
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Attachments |
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Sudden Link
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34. |
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Discuss, consider and take appropriate action on change order FP-WILCO-01 with Fatpot Technologies. Click to View |
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Attachments |
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FP-WILCO-01
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35. |
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Discuss, consier and take appropriate action on awarding bids received for Hauling, Bid #15IFB112 to the lowest and best bidder meeting specification: United Carriers, LLC as primary vendor and Statewide Materials Transport LTD as secondary vendor. Click to View |
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Attachments |
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Recommendation
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Bid Tab
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36. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for Limestone Rock Asphalt, Bid# 15IFB117. Click to View |
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Attachments |
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LRA IFB package
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Mat Spec Exh A
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37. |
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Discuss, consider, and take appropriate action on awarding bids received for Emulsions, Bid# 15IFB111 to the best bidder Ergon Asphalt and Emulsions Inc.as primary vendor and Western Emulsions, Inc as secondary.
Click to View |
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Attachments |
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Recommendation
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Bid Tab
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38. |
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Discuss, consider, and take appropriate action on approving Williamson County Purchase Order Terms and Conditions. Click to View |
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Attachments |
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PO t's and c's
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39. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive proposals for Hosted Solution Service - Web Based Benefit Enrollment System, RFP# 15IFB123. Click to View |
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Attachments |
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Benefit Enrollment System RFP
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Exhibit A
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop
Click to View |
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41. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Inner Loop
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: CR 119
j) Discuss the acquisition of real estate containing underground water rights and interests.
k) Discuss the acquisition of real property for County facilities
l) Discuss the acquisition of real property: CR 258
m) Discuss the acquisition of real property: Kruger land swap
n) Discuss the roadways within the Somerset Road District #2.
o) Discuss the acquisition of real property: Southwest Seward Junction Loop
p) Discuss the acquisition of Easement interests on CR 240.
q) Discuss the TXDOT Agreement to Contribute Funds for a bridge on SH 95 at Willis Creek.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed sale of real estate on CR 107 & CR 118
e) Discuss proposed exchange of property with BCMUD along Great Oaks Drive.
f) Discuss proposed exchange of property with Mr. Kruger
g) Discuss proposed deeds without warranty for Old Lakeway Dr. ROW Click to View |
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42. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
o) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
p) County Road 241 utility and Right-of-Way Issues and matters;
q) Platting requirements/violations relating to Norma Kenimar Snow/Hillside Nursery, Inc. Conveyance – Warranty Deed with Vendor’s Lien filed under Document No. 2014056160, Official Records, Williamson County, Texas/Snow Woods Subdivision |
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43. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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44. |
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Discuss and take appropriate action concerning economic development. |
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45. |
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Discuss and take appropriate action regarding real estate. |
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46. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
o) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
p) County Road 241 utility and Right-of-Way Issues and matters;
q) Platting requirements/violations relating to Norma Kenimar Snow/Hillside Nursery, Inc. Conveyance – Warranty Deed with Vendor’s Lien filed under Document No. 2014056160, Official Records, Williamson County, Texas/Snow Woods Subdivision |
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47. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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48. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |