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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the Minutes of the April 15, 2014 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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04.15.2014 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Karen Knightstep addressed the Court.
Commissioner Birkman abstained in regards to payment of invoices for Bagdad Road (Conflict of Interest Affidavit attached). |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the payment of bills totaling $2,981,886.41 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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04.22.2014 Funding Report
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04.22.2014 Wire Transfers
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Conflict of Interest Affidavit - Birkman
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 7 ) |
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5. |
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Consider authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Asset Change Forms
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Asset Change Forms_(2)
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6. |
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Discuss and consider approval of final plat for the Cole Drive Estates subdivision - Pct 2.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve final plat for the Cole Drive Estates subdivision - Precinct #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Final Plat - Cole Drive Estates
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7. |
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Discuss and consider approval of final plat for the Sendero Springs Sec 9 subdivision - Pct 1.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve final plat for the Sendero Springs Section 9 subdivision - Precinct #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Final Plat - Sendero Springs Sec 9
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| REGULAR AGENDA |
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8. |
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Discuss and hear report from Dan Wegmiller, Financial Advisor, of Specialized Public Finance regarding Bond Sale held April 10, 2014.
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Financial Advisor Dan Wegmiller of Specialized Public Finance addressed the Court. No action was taken on this item. |
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Attachments: |
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Handout on Road Bond Investors
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9. |
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Hear presentation on the use of the Axsis System to monitor and enforce traffic violations; and consider and take appropriate action on instructing the Williamson County Purchasing Department to prepare a Request for Proposals or Invitation for Bids for the Commissioners Court’s consideration in relation to services and equipment to implement and carry out a photo enforcement program, including the provision of certain equipment, processes and back office services. |
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This item was pulled from the Agenda. |
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10. |
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To discuss and take appropriate action on the Department of Infrastructure projects and issues update.
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
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11. |
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Consider approving Change Order No. 1 in the amount of -$3,621.06 for CR 170, a Road Bond project in Precinct Four.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 1 in the amount of -$3,621.06 for County Road (CR) 170, a Road Bond project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Change Order 1 for CR 170
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12. |
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Consider approving Change Order No. 2 in the amount of $45,710.94 for CR 170, a Road Bond project in Precinct Four.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 2 in the amount of $45,710.94 for County Road (CR) 170, a Road Bond project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Change Order 2 for CR 170
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13. |
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Consider approving Change Order No. 3 in the amount of $19,459.34 for CR 170, a Road Bond project in Precinct Four.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 3 in the amount of $19,459.34 for County Road (CR) 170, a Road Bond project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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CR 170 CO 3
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14. |
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Discuss, consider and take appropriate action regarding the engagement of the law firm of Gardere Wynne Sewell LLP to assist the law firm of Sheets & Crossfield, P.C. in the representation of Williamson County in relation to litigation and trial services in the pending case styled Williamson County v. Katy Nell Andres Whitis, Cause No. 12-0081-CC3; and exemption of such legal services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Attorney Charlie Crossfield of Sheets and Crossfield addressed the Court.
This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item.
Judge Gattis did not participate in any discussions and abstained from voting on this item (Conflict of Interest Affidavit attached). |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the engagement of the law firm of Gardere Wynne Sewell LLP to assist the law firm of Sheets & Crossfield, P.C. in the representation of Williamson County in relation to litigation and trial services in the pending case styled Williamson County v. Katy Nell Andres Whitis, Cause No. 12-0081-CC3; and exemption of such legal services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent from the Dais)
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Conflict of Interest Affidavit - Gattis
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Gardere Engagement Letter
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15. |
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Discuss and consider approving adding an additional representative to the Capital Area Regional Transportation Planning Organization (CARTPO).
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No action was taken on this item. |
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16. |
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Discuss and take appropriate action on funding for professional services in relation to planning and schematic design services for future expansion of the Williamson County Regional Animal Shelter.
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve funding for professional services in relation to planning and schematic design services for future expansion of the Williamson County Regional Animal Shelter.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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17. |
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Discuss and take action on the acceptance of an increase in FY12 Homeland Security Grant Funds in the amount of $64,000 and authorize the County Judge to sign the updated Sub-recipient Agreement that reflects the new award amount.
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This item was pulled from the Agenda. |
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18. |
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Discuss and take appropriate action on extending Williamson County Bid#14IFB00133 General Roadway Cast In Place Concrete with Myers Concrete Construction, LP and RHB Construction (complete list of items attached) for the same pricing, terms and conditions as the existing contract.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To extend Bid #14IFB00133 General Roadway Cast In Place Concrete with Myers Concrete Construction, LP and RHB Construction (complete list of items attached) for the same pricing, terms, and conditions as the existing contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent)
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Attachments: |
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Myers Construction Bid Extension
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RHB Bid Extension
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bid tab Cast in Place
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:09 A.M. ON TUESDAY, APRIL 22, 2014. |
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19. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
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No action was taken in Executive Session. |
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20. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed amendment to TCE on SH 45/O’Connor Blvd.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
h) Discuss possible acquisition of property with endangered species for mitigation purposes.
i) Discuss flooding issues with property located on Pond Springs Rd.
j) Discuss the acquisition of real property: Alcoa. 180.243 acres
2. Property or Real Estate owned by Williamson County
a) Discuss a TXDOT permit to construct access driveway facilities b) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
c) Discuss County owned real estate on CR 258
d) Discuss proposed acquisition of land for County Parks.
e) Discuss proposed acquisition of 89.476 acres by Georgetown Inner Loop.
f) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
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No action was taken in Executive Session. |
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21. |
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Discussion regarding the engagement of the law firm Gardere Wynne Sewell LLP to assist Sheets & Crossfield, P.C. in the representation of Williamson County in relation to the right of way acquisition on Ronald Reagan Blvd. (Parcel 8)
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No action was taken in Executive Session. |
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22. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) James Windom and Jane Windom v. Williamson County, Texas: Cause #13-0398-C368 in the 368th Judicial District Court of Williamson County, Texas |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:05 P.M. ON TUESDAY, APRIL 22, 2014. |
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23. |
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Discuss and take appropriate action regarding economic development matters. |
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No action was taken on this item. |
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24. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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25. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) James Windom and Jane Windom v. Williamson County, Texas: Cause #13-0398-C368 in the 368th Judicial District Court of Williamson County, Texas |
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No action was taken on this item. |
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26. |
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Comments from Commissioners. |
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There were no comments. |