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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the Minutes of the April 16, 2013 meeting.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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04.16.2013 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To note in the minutes the off right-of-way work to deposit subgrade and other earthen material unsuitable for use in roadway rehabilitation and maintenance from area eroded by storm water runoff on County Road (CR) 426 and base failure repair in the area of U.S. Highway 183 between County Road 236 and County Road 218 at resident's location in the respective area.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Work
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the payment of bills totaling $1,662,150.25 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report 04-23-2013
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Quick Check Report 04-23-2013
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Wire Transfers 04-23-2013
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4. |
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Citizen comments. |
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Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 7 ) |
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5. |
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Discuss and consider approving a line item transfer for Emergency Communications.
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Emergency Communications:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Higginbotham
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6. |
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Discuss and consider acceptance of court awarded forfeitures of seven trailers and two Ford vehicles to Williamson County.
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To accept court awarded forfeitures of seven trailers and two Ford vehicles to Williamson County.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Form
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| REGULAR AGENDA |
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8. |
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Hear Donald Kelm, District Extension Administrator with Texas A&M AgriLife Extension Service for District 8 who will introduce and present Mr. Fred Hall as the new candidate for Agriculture Agent for Williamson County.
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District 8 Extension Administrator Donald Kelm with Texas A&M Agrilife Extension Service and Agriculture Agent Candidate Fred Hall addressed the Court. No action was taken on this item. |
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Attachments: |
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Fred Hall Resume
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9. |
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Discuss and take appropriate action regarding approval of Mr. Fred Hall as the new candidate for Agriculture Agent for Williamson County.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve Fred Hall as the Agriculture Agent for Williamson County, effective Monday, June 3, 2013.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Fred Hall Resume
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10. |
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Discuss and consider approving benefit accruals for WCEMS Georgetown Hospital Medic 32 transition medics.
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This item was moved to Executive Session where no action was taken. |
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Attachments: |
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M32 transition
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11. |
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Hear information and comments regarding Honor Flight Austin, a non-profit honoring World War II veterans by Allen Bergeron, Chairman of Honor Flight Austin.
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Director of Veteran Services Donna Harrell and Honor Flight Austin Vice-Chairman John T. Spahr addressed the Court. No action was taken on this item. |
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12. |
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Discuss and take appropriate action regarding appointing Dan Doss to the Williamson County Historical Commission for a term beginning immediately and expiring on December 31, 2014.
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Williamson County Historical Commission Board Chairman P. J. Stevens addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To appoint Dan Doss to the Williamson County Historical Commission for a term beginning April 23, 2013 and ending on December 31, 2014.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Discuss and take action on the 2012 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR).
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County Auditor David Flores, Kevin Sanford of Weaver and Tidwell, Emergency Medical Services System and Staff Support Captain Beth Jones, and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To acknowledge receipt of the 2012 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR).
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2012 SAS 114
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2012 CAFR
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2012 PAFR
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14. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update.
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Senior Director of Infrastructure Bob Daigh extended an invitation to the ribbon cutting ceremony on May 3 at 10:00 a.m. for the County Road 260/266 Safety Improvement Project and noted the Georgetown Tax Office main lobby is scheduled to reopen on Thursday, May 2. No action was taken on this item. |
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15. |
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Consider approving Change Order No. 8 in the amount of $182,875.44 for Ronald Reagan Blvd. North Phase III, a Road Bond Project in Precinct Three.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve Change Order No. 8 in the amount of $182,875.44 for Ronald Reagan Boulevard North Phase III, a Road Bond Project in Precinct #3.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 8 for Ronald Reagan Boulevard North Phase 3
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16. |
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Consider approving Change Order No. 7 in the amount of $32,921.10 for Ronald Reagan Boulevard North Phase III, a Road Bond project in Precinct #3.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve Change Order No. 7 in the amount of $32,921.10 for Ronald Reagan Boulevard North Phase III, a Road Bond project in Precinct #3.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 7 for Ronald Reagan Boulevard North Phase 3
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17. |
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Consider authorizing County Judge to execute a Real Estate Contract with Slade Sullivan for ROW needed on Ronald Reagan IV. (PARCEL 2)
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the County Judge or Commissioner Birkman, as Presiding Officer, to execute a Real Estate Contract with Slade Sullivan for Right-of-Way (ROW) needed on Ronald Reagan IV (Parcel 2).
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Sullivan Real Estate Contract for Ronald Reagan IV ROW
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18. |
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Discuss and take appropriate action regarding employment of the law firm of Beirne, Maynard & Parsons, L.L.P. to represent Williamson County in connection with county elections issues in an amount not to exceed $10,000.00; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute the employment agreement with the law firm of Beirne, Maynard & Parsons, L.L.P. to represent Williamson County in connection with county elections issues in an amount not to exceed $10,000.00; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Beirne Maynard and Parsons Agreement
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19. |
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Discuss and take appropriate action regarding employment of the law firm of Chamberlain, Hrdlicka, White, Williams & Aughtry to represent Williamson County, the Williamson County Sheriff’s Department, Sheriff James Wilson and Shawn Wilson in relation to Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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This item was moved to Executive Session where no action was taken. |
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Attachments: |
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Helfand Agreement
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20. |
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Consider authorizing advertising and setting date of May 21, 2013 at 3:00 PM in the Purchasing Department to receive bids for Rural County Road Seal Coat, Bid# 13IFB00120.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize advertising and set the date of May 21, 2013 at 3:00 PM in the Purchasing Department to receive bids for Rural County Road Seal Coat, Bid #13IFB00120.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rural County Road Seal Coat
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21. |
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Consider approving Change Order with Bartlett Cocke in the amount of $27,697 to pressure wash/waterproof the building at 901 South Austin Avenue.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order with Bartlett Cocke in the amount of $27,697.00 to pressure wash/waterproof the building at 901 South Austin Avenue in Georgetown.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Barlett Cocke Change Order 1 for 901 South Austin Avenue
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Request for Proposal
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22. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for April 2013 Extra Duty and Voluntary Duty.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for April 2013 Extra Duty and Voluntary Duty:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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23. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for April 2013 Extra Duty and Voluntary Duty pay.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for April 2013 Extra Duty and Voluntary Duty pay:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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24. |
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Discuss and take appropriate action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment (DSRIP) projects and related agreements.
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No action was taken on this item. |
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25. |
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Discuss and take appropriate action on 83rd Legislature and related bills of interest.
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Senior Director of Emergency Services John Sneed addressed the Court. No action was taken on this item. |
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:21 A.M. ON TUESDAY, APRIL 23, 2013. |
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26. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition of property for right-of-way along CR 258.
h) Discuss proposed acquisition and/or sale of property for Arterial H.
i) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project.
j) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
k) Discuss proposed Gattis School road wall claim
l) Discuss proposed acquisition of property for right-of-way for Pearson Blvd.
m) Discuss proposed acquisition of property for right-of-way for FM 1460.
n) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas.
o) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
p) Discuss the abandonment of Old Quarry Rd. at Lakeline Blvd.
q) Discuss possible acquisition of property with endangered species for mitigation purposes.
r) Discuss Clearwater Ranch Public Improvement District # 1 and # 2
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No action was taken in Executive Session. |
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27. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q) Hot-Mix overlay contract and performance issues
r) Complaints regarding the November 6, 2012 elections
s) Legal matters regarding the Williamson County ESOC Project.
t) Utility damage claim that occurred on 8/15/2012 on CR 326
u) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:28 A.M. ON TUESDAY, APRIL 23, 2013. |
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28. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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29. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q) Hot-Mix overlay contract and performance issues
r) Complaints regarding the November 6, 2012 elections
s) Legal matters regarding the Williamson County ESOC Project.
t) Utility damage claim that occurred on 8/15/2012 on CR 326
u) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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No action was taken on this item. |
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30. |
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Comments from Commissioners. |
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There were no comments. |