Commissioners Court - Regular Session

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21.

Meeting Date:	04/19/2011
Submitted For:	Jim Rodgers	Submitted By:	Jim Rodgers, Parks
Department:	Parks

Information

Agenda Item

Discuss and take appropriate action on awarding contract to Populous, for architectural services for East Williamson County Events Center Redevelopment, RFQ# 11WCRFQ 1001

Background

On December 10, 2010. The Commissioners Court approved the authorization in the Purchasing Department to receive qualifications for architectural services for East Williamson County Events Center Redevelopment, RFQ number 11WCRFQ1001. Sixteen statements of qualifications were received by closing January 18, 2011. The evaluation team reviewed the responses to the RFQ for the conceptual plan. The top five scoring firms were interviewed. The team is recommending award of the contract to the firm Populous in the not to exceed amount of $80,000. They meet all requirements of the RFQ including history, references and technical considerations and we have seen examples of their work. They also have a very good completion record. The references given had nothing but praise for their work. The scope of work is as follows:

Phase 1 - Research and Analysis
Phase 2 - Development of Alternatives
Phase 3 - Final Conceptual Design Presentation

Phase 1 - Research and Analysis

Task 1.1 - Project Initiation
A. Provide client with a list of items needed.
B. Client establishes a study committee with a chairman.
C. Discuss goals and objectives.
D. Intensive two or three-day data collection/buildings and site analysis work session in Taylor.
E. Team evaluates all aspects of the site, the existing building, penning, and associated facilities.
F. Between 15 and 20 site and facility analysis diagrams will be developed.
G. Solicit user input from local officials, citizens, county staff and all user and stakeholder groups through scheduled individual interviews.
H. Conduct a publicized open house.
I. Review scope of work, schedule, contract, and final products with client.

Task 1.2 - Physical Site Analysis
A. Prepare base map.
B. Review zoning, transportation, and county comprehensive plan.
C. Review property deeds, site survey or other legal documents.
D. Review off-site factors.
E. Review on-site factors.

Review of environment and utility issues are cursory in nature; no engineering studies are included in this proposal.

Task 1.3 - Meet with local transportation department, if applicable, to review access and other proposed long-range transportation improvements affecting the site.

Task 1.4 - Develop opportunities and constraints diagrams and review multi-purpose layouts.

Task 1.5 - Develop a list of proposed facilities.

Task 1.6 - Review meeting with the Study Committee to discuss findings to date.

Phase 2 - Development Alternatives

Task 2.1 - Develop two or three alternative concepts.

Task 2.2 - Provide order of magnitude construction cost data for the alternatives.

Task 2.3 - Refine facilities programming.

Task 2.4 - Discuss new programs, new ideas, and alternative layouts.

Task 2.5 - Coordinate work session with the Study Committee to:
A. Review alternative concepts.
B. Select preferred concept or combination of concepts.

Phase 3 - Final Master Plan & Presentation

Task 3.1 - Develop final full-color and mounted master plan.

Task 3.2 - Prepare an order of magnitude construction budget cost estimates.

Task 3.3 - Develop phasing diagrams and a design and construction schedule.

Task 3.4 - Prepare 3-D Sketch-Up aerial rendering.

Task 3.5 - Prepare three eye-level color renderings.

Task 3.6 - Review the refined concept plan, order of magnitude budget cost estimates and project phasing diagrams with the study committee.

Task 3.7 - Prepare a brief final report.

Task 3.8 - Prepare all products for the final master plan and present those to the study committee and commissioners court.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Evaluation
Award letter
signed agreement
Evaluation
Award Letter
Populous Architectural Agreement

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	04/13/2011 04:13 PM
Form Started By: jrodgers		Started On: 04/12/2011 07:34 AM
Final Approval Date: 04/13/2011